Zimbabwe & Sub Saharan Africa
+263 242 746340 / 348 / 349
+27 21 203 0700
+26096 451 4175 / +26095 424 0012
Recruitment Matters – Policy on the Protection of Personal Information (POPI) Act.
The POPI Act requires us to inform our data subjects (candidates/applicants) how we intend to use their information. We are also required to protect the information from any threats, internal or external, deliberate or accidental, to ensure business continuance. The policy provides framework and measures within our company regarding the protection of individuals privacy. All employees are required to adhere to the eight guidelines provided below in this policy. Any external service provider responsible for providing and managing information technology must adhere to the same information security principles contained in this policy to ensure security measures are in place in respect of processing of personal information.
Principle 1: Accountability
Principle 2: Processing limitation
Principle 3: Specific purpose
Principle 4: Limitation on further processing
Principle 5: Information quality
Principle 6: Transparency/openness
Principle 7: Security safeguards
Principle 8: Participation of individuals
The purpose of collecting your information is to enable Recruitment Matters to:
Consequences of withholding consent or personal information:
Recruitment Matters will not be able to assist you to find employment should you refuse to provide us with consent or withhold information.
Storage and retention and destruction of information
All personal information provide to Recruitment Matters will be held and/or stored securely for the purpose of recruitment or re-recruitment. Once this information is no longer required, due to the fact that you no longer need Recruitment Matters to find you employment, such personal information will be safely and securely archived for a period of 5 years, as per the requirements of the Companies Act, 71of 2008. Thereafter, all your personal information will be permanently destroyed.
The employees of Recruitment Matters are responsible for administering and overseeing the implementation of this policy and, as applicable, supporting guidelines, standard operating procedures, notices, consents and appropriate related documents and processes. All employees and individuals directly associated with us are to be trained, according to their functions, in the regulatory requirements, policies and guidelines that govern the protection of personal information.
We shall establish appropriate standard operating procedures that are consistent with this policy and regulatory requirements. This will include;
Breach of policy
Any breach of policy may result in disciplinary action being taken which could result in the termination of employment.
Right to amend this policy:
Recruitment Matters reserve the right to amend this policy at any time. An updated copy will be available on our website. Unless otherwise stated, the current version shall supersede and replace all previous versions of this policy.
By sending us your application, CV, resume, qualifications, or any other document that falls under personal information, you agree to the following:
By agreeing to the terms of this form, I hereby voluntarily authorize Recruitment Matters to process my personal information (it can include my name, physical address, ID number and any other information I have provided). Processing shall include the receipt, recording, organizing, ordering, storage, updating or modification, retrieval, alteration, consultation, use; dissemination by means of transmission, distribution or making available in any other form; or merging, linking, as well as blocking, degradation, erasure of destruction of information. This consent is effective immediately and will be terminated upon instructions from you, the candidate.
I furthermore take note that by supplying Recruitment Matters with the above-mentioned information, I consent to them using the information for recruitment purposes pertaining to this matter.
Declaration and informed consent: