Available Jobs - Transport / Shipping /Logistics(18)
Interview top tips
Available Jobs Transport / Shipping /Logistics
PURPOSE OF THE JOB
The position exists to ensure value addition through development and implementation of an effective procurement strategy.
Participates in the development, sharing and implementation of the business strategies.
Reviews performance against budgets and ensures that corrective action is undertaken timeously.
Manages the Procurement Process
Manages Governance, Risk and Compliance
Manages own team ensuring increased efficiency, develop professionalism, job motivation and at the same time develop good communication and understanding with them.
Provides professional advice to management based on the results of environmental scanning.
Ensures continuous improvement of own work through modification of processes and procedures to them to contemporary thinking within own professional sphere.
Demonstrates positively the Company mission, vision, value statements, reputation, code of ethics, standards, policies and procedures internally and throughout the market place.
Champions requisite programs that enhance the company’s culture and brand image.
Builds trust relations with key partners and stakeholders and acts as a point of contact for important stakeholders.
Manages Stakeholder Relationship
Develops and implements the Company SHEQ policies and procedures in line with best practice.
Possess demonstrable skills
Allocation of resources.
Prioritising tasks to meet deadlines.
Pressure to keep up to date with relevant legislation and trends.
Report writing skills
The Workshop Manager is responsible for maintenance and repair of all fleets in Harare
The focus is on defining, implementing, improving and maintaining state of the art workshop systems
The Workshop Manager has overall responsibility for all workshop operations at all times
The Workshop Manager reports directly to the General Manager or his/her Deputy
The scope of responsibilities of the Workshop Manager covers all Workshop areas(Mechanics, Trailers, Repair Shop, Panel Beating, Electricians, Welders, Oil, Paint, Washbay and Workshop Administration Departments,) and the fleet(the fleet includes: forklifts, company cars, generators, trucks, trailers and any other machinery and or vehicles used by the company(hereafter referred to as ‘the fleet’).) within the Company, overseeing and developing each area and managing the human resources, in order to guarantee the efficiency and quality of service within the Company
Provide efficient and effective day to day management of workshop and liaise with stores to ensure all parts and spares are available to fit
Design and implement state of the art workshop systems and processes
Good inter-personal skills and ability to work in a team
Display high levels of responsibility and accountability
Hard worker, with high levels of energy and self-motivation
Planning and Organization Skills
Decision making skills
Able to establish and maintain effective working relationships with subordinates, co-workers, Managers, suppliers and general public
Conflict management ability
Pro-active management style with initiative, dynamism and assertiveness approach
Good knowledge of Microsoft Office products (word; excel)
English – full command of the English language, both written and spoken
Willingness to work nights and weekends as per workload
Manages and liaises with company farmers
Manages milk logistics
Manages Company Milk Collection Vehicles
Processes milk logistics documents
Raw Milk Reconciliations
Driving according to company’s policies, procedures whilst observing country traffic laws
Conversing fuel by executing proper driving skills
Recording every trip in the drivers’ log book and maintaining all relevant documentation,
Cleaning the vehicle regularly, conducting inspections and advises when service is due
Communicates regularly with management and customers for full debriefs
Reporting vehicle defects.
Carrying consignments from one place to another
Track and record all fleet running and departmental costs
Prepare reports as per reports schedule.
Process staff and procurement requisitions.
Periodically update manual and electronic records.
Direct supervision of Transport Clerk.
Must be a Strong character with hands on administrative skills.
SKILSS- Ability to coordinate and control resource utilization in an optimized way.
Excellent communication and interpersonal skills.
Good time management and ability to prioritise work and meet deadlines
ABLE TO COPE WITH THE EMOTIONAL DEMANDS OF THE JOB.
Flexible when called upon to work additional hours at short notice
Sourcing good quality suppliers that are cost effective and ensuring a co-beneficial relationship with team members
Organizing with accounts the purchasing of spares/stock
Coordinating and managing stock takes on a weekly basis
Preventing loss, theft or wastage of stocks
Strict monitoring and controlling of the daily and weekly issuance's of stock out of the department and reporting to all parties via email
Overseeing issuance of company tools and spares to the workshop department and ensure all equipment return
Accurate updating of bin cards and inputting all data onto company computer system
Ensure all stock is placed and stored safely, that all areas are clean , tidy, safe and accessible
Maintaining adequate replenishment levels and purchasing forecasts
submission of monthly forecast to accounts
Working with the Depot Supervisor to run real time updates of container movement details and manage the process in the Depot Supervisor's absence
Ensure driver reports are always obtained from border reps.
Ensure all truck reports are completed daily
Experienced with accountancy packages
Must be a team player
Keen to take responsibility and ownership
Must have previous experience in a similar role ideally in a similar industry
Excellent communications skills
Attention to details and records keeping
Job exists to make sure that the airline is adequately serviced and much revenue is earned from the return commission without any query and delay
Issues prevailing tariffs to the market
Captures weekly/monthly sales input
Collects cargo manifests from the GSA
Monitors anomalies of the flight schedule
Captures the air waybill per given flight
Sends message updates to outstations
Updates the customer on their cargo status and position
Good negotiation skills
Attention to detail
The position requires someone with a valid drivers license and is able to ride a motor bike
Job is Monday to Friday, 07.30 to 17.00 with the occasional Saturdays
Driving around Harare
Duties to include:
Direct activities related to dispatching, routing, and tracking transportation vehicles
Oversee all border documentation
Direct investigations to verify and resolve customer or shipper complaints
Implement schedule and policy changes
Effective communication skills – both oral and written
Highly developed teamwork skills – ability to work with others and embrace team work
Ability to coordinate the C&F operations with a large team of diverse creative employees
Ability to lead in an environment of constant change
Good interpersonal skills
Demonstrated effectiveness in holding conversations with customers and giving progress reports
Demonstrated ability to increase productivity and continuously improve methods, approaches and departmental contribution – commitment to continuous learning.
The role will report to the General Manager, and will oversee a team of 15 staff across the warehouse side. The role will ensure that the team is processing all received and despatched items quickly and efficiently and ensure that loss is at a minimum.
The role will cover all aspects of operations management, fleet management and report directly to the MD
Duties to include:
Supervising Finished goods warehouses
Supervising dispatching of products
Conducting stock takes and reconciliations
Liaising with the MMCZ in Placing Orders for Exports;
Placing bookings for shipments;
Applying for Export Permits;
Tracing Export receipts;
Processing Monthly payments;
Office Administration, etc.
Duties to Include
Supervises the logistics team
Sources transport and manages transporters
Manages Company Vehicles
Documentation and Reconciliations
Must be hardworking
The scope of responsibilities of the Logistics Manager includes planning and directing warehousing, freight, inventory and co-packing activities with the primary focus on managing and maintaining to established Key Performance Indicators (KPI’s).
Outline of Duties & Responsibilities:
Plan, manage and execute strategic cost saving initiatives;
Identify ways to enhance, improve effective and efficient freight processes;
Implement new strategies to track, measure and analyse movement of products/ materials;
Lead and manage a Logistics team of 30 in any and all related logistics related activities;
Liaise and ensure all shipments from clients, suppliers and or warehouses are provided for;
Liaise with suppliers to find improvement in overall processes to reduce lead times;
Analyse statistical information in order to implement and participate in contract negotiations;
Create, manage and analyse reports on inventory, distribution and shipments to management;
Analyse inventory data both internally and externally to ensure inventory controls are established and are functioning and that financial targets are met;
Responsible for overall profit and loss for the Department;
Manage Month End closing activities to include inventory reconciliations within the logistics internal and external systems and personnel;
Plan and execute all physical inventory related program audits with our Vendors, Suppliers and Warehouse locations;
Review & approve Freight Bills. Maintain and report freight spend and billing error statistics for all carriers;
Expedite and resolve in-transit shipping and import/export delays, which includes handling of break bulk and containerised vessels;
Establish or monitor specific supply chain-based performance measurement and systems;
Ensure continued development of FMS and all systems with regards to Logistics;
Perform other duties as required to achieve departmental and Company objectives;
Perform others tasks as may be required by the CEO and/or his Deputy.
Empathy and Team Work skills;
Good judgment and strong profit orientation;
Hard worker, with high levels of energy and self-motivation;
Results orientated with delivery capabilities and good time management skills;
Planning and Organization Skills;
Decision making skills;
Able to establish and maintain effective working relationships with subordinates, co-workers, Managers and external 3rd parties (clients and governmental);
Conflicts management abilities;
Flexible, hands on and multi task;
Must possess ability to work in a fast-paced high-growth environment;
Pro-active management style with initiative and mentorship approach;
Good judgment and ability to lead by example by demonstrating high ethical and moral behaviour whilst ensuring compliance with the Health, Safety, Environmental & Security and Anti-Bribery and Anti-Corruption policies for yourself and any of your direct reports;
The objective of this position is the optimisation of the supply chain distribution and to significantly improve the service and efficiency level
The role also entails planning, budgets, costs management, assets management and headcount management support
Significantly increase and monitor service rate to customer
Customer service management
Distribute In Full On Time(DIFOT)
Routing and Scheduling management
Total cost to distribution management
Planning, implementing and review of operations budgets
Cross departmental and customer collaboration
Assisting in establishing and implementation business projects
Timeously solving customer complaints and queries
Monitoring the viability of all distribution routes to ensure sustained profitability of the operation
Define with ME the logistics strategy for the coming years
Design logistics flows/routing for all outbound deliveries and ensure that Key Performance Areas/Indicators are achieved
Derive transport prices integrating operational constraints
Find optimum outbound transport solutions for each BU
Follow and adapt to transport and state regulation and support internal standards
Validate logistics flows/routing for all outbound deliveries
Intervenes to ensure company service level is achieved
Strong ability to operate at a strategic level
Good analytical skills
Strong computer skills- Microsoft Office, Database Interrogation, Sage/Pastel knowledge
Awareness of financial implication of logistics activities
Strong relationship building skills
Emphatic, calm and patient
Attentive to detail
Goal and deadline driven as well as willing to work overtime
Good organisational skills
Develop and improve fleet maintenance strategies that support Organisational strategy
Identify and recommend initiatives aimed at eliminating waste, improving productivity, and reducing operating costs
Oversee fleet maintenance within the Group to ensure delivery on time and reduce down time
Provide relevant and specialized technical support to subordinates
Provide executive support to the Group Technical Manager
Effectively manage the department and its objectives in line with approved budget and monitor remedial action within the span of control
Ensure that the department is adequately staffed to achieve objectives, that the technicians are aware of procedures for using new products and equipment
Maintain good relationship with the 3rd party clients
Ensure adequate maintenance of tools and equipment
Monitor workflow to anticipate impact of delays due to team members being absent for leaves, holidays or sickness
Review customers service orders and inspect the quality of a technician repairs before the release of vehicles
Review work orders to ensure that all actions have been documented according to Service Workshop Policies and procedures
Plan and adjust the workloads of department personnel to match their skills and abilities
Facilitate the training and development of team members in the department, by providing feedback and coaching to support improvements in their job performance
Conduct annual Performance Appraisals for Workshop team
Ensure subordinates adhere to statutory safety regulations at the highest level, procedures and practices such as PPE and safe working practices
Provide sufficient resources in support of production targets and objectives
Adhere to Group Company Policies and Procedures
Adhere to Group Compliance Policies
Ensure upkeep of ISO systems and procedures
Produce month end reports
Automotive systems (vehicle layout, function and location of parts)
Knowledge of mechanical issues, warranties and general repairs
Technically competent with ability to train others
High energy level and results-oriented
Able to work extended hours on occasions when required
Excellent communication and interpersonal skills
Should have the business acumen and should be business strategy driven
Demonstrate sound work ethics
Attention to detail prerequisite
The Operations Manager has overall responsibility for ensuring efficient, profitable and professional running of the Operations Department of the companies fleet of trucks in Zambia.
The scope of responsibilities of the Operations Manager includes management of the operations team on day-to-day activities, overseeing all tasks for the Operations Department of the Company, taking ownership, being cost effective and contributing to ensure the smooth running of the Operations Department whilst protecting and promoting the Company brand/image.
Outline of duties:
Retaining and acquiring business through exceptional service delivery and relationship building:
Maintaining standardized policies and procedures of operations across ihe department;
Performing regular operational audits to ensure compliance and providing month end/ quarterly reports;
Coordinating of tihe Operations Manager and Assistants Team work, delegating and splitting tasks, in order to ensure the department runs smoothly:
Developing and leading a cohesive team capable of planning and executing day-to-day activities in a safe, professional, efficient and cost effective manner;
Managing human resources performance (Operations staff & Drivers] and development to optimize utilization;
Assisting in commercial and contractual negotiations:
Effectively managing and liaising with stakeholders, both internal and external: Update customers on the position of the cargo as and when changes take place;
Update Customer specific delivery details when needed and/or required with the use of Magic Eye and FMS;
Ensure cargo is allocated to trucks with due consideration to customer requirements and nature of the cargo;
Ensure required arrangements are in place at all times for timely loading and offloading of cargo;
Ensure required funds for each trip are issued by cashiers as agreed with management:
Coordinate with the operations team on the loading and offloading of trucks in in Zambia (warehouses, internal depot, customer designated locations, or specific requests from government authorities, etc.);
Ensure required arrangements are made and communicated to the relevant operations staff to enable late release and offloading of trucks - this includes weekends/holidays:
Ensure requirements for specific loads have been communicated to drivers and follow up to ensure all instructions are followed;
Monitor and report on truck movements to ensure shortest possible round trip times with consideration to destination;
Monitor satellite tracking to identify drivers “not moving” and or any problems with reporting of satellite units: Ensuring compliance with relevant legislation including HR requirements and internal policies.
Liaise and coordinate with HR Department, regarding the control of drivers documents validity, ensuring Proof of Delivery documents are collected from all drivers and all records are updated: Support and liaise with HR Department in regards with driver grievances and concerns:
Assist to ensure all employees are aware of Health and Safety and carry out daily tasks in the safest possible working environment;
Use Magic Eye to record all violations of the company policy for drivers as a tool to ensure performance is managed;
Use Magic Eye to ensure adequate fatigue management and health and safety of the driver, truck and cargo is maintained at all times and on all routes;
Liaise with representatives in Malawi, Zimbabwe and Mozambique to ensure that all issues are dealt with, response times remain quick and that border clearances and turnaround of trucks remain high priority:
Report to Management/Legal and HR Departments any deviation from regulations and/or any misconduct by any driver, in order to ensure corrective actions and/or disciplinary proceedings where necessary:
Liaise and coordinate at all times with port and/or customs and/or road authorities procedures as relates to the company and the movement of our trucks:
Liaise with Documentation Department and/or legal Department and ensure that the trucks have got valid documents, insurances, licenses and inspections:
Monitor and supervise operations team, in order to ensure that all movements by trucks are Updated accurately in FMS and Magic Eye:
Contribute for the continuous development of FMS and Magic Eye operational modules ta benefit and reduce wasted time;
Ensure Magic Eye and FMS are used to their full functionality which allows for full control of the fleet at all times and full visibility and risk management;
Report any accidents, thefts, fines or breakdowns to either Legal Department and/or Workshop and ensure that all legal interests are followed up;
Liaise with Workshop Department to ensure regular servicing and maintenance of the fleet is maintained, ensuring that the Zambian fleet is both cosmetically sound and technically relia