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General responsibilities: Reporting to the Team Leader, Accountant and Financial Controller, the Finance & Admin Officer is responsible for the setup and maintenance of the entire accounting system for USAID projects, including reconciliations, payroll, supporting documentation, monthly financial reporting and annual financial reporting to audit level and adherence to and in accordance with donor regulations. The FAO will be based at Head Office in Harare and must certify that all monthly, quarterly and annual reports are submitted timely and ensure that all contractual obligations are met related to objectives and outputs of the project. The FAO will be responsible for ensuring project activities are achieved within agreed budgets and according to internal controls, policies, standards and donor regulations.
Provide information necessary for the preparation of monthly, quarterly, annual and other financial statements as necessary;
Maintain proper control of the projects accounts. This includes but is not limited to the preparation of payments, adequate bank statements, reconciliations, documentary proof for all disbursements, and relevant documents to apply for the project account replenishment
In consultation with the SAT Head Office, prepare the draft annual budget
Prepare request for withdrawal of funds and all necessary documentation
Prepare on the basis of information transmitted by the different partners, all contracts between the projects and contractors. Verify the accuracy of all financial data with the standard norms and record all transactions in the appropriate file;
Review and verify all requests for payments from partners and prepare necessary payments.
Provide backstopping and training to partners on financial issues
Prepare and maintain all staff contracts and ensure adherence to labour regulations
Prepare monthly payroll and disperse payments for all staff as well as all taxes and levies. Ensure receipts and payslips are up-to-date and copies are kept in the appropriate files.
Handle all labour disputes and HR issues
Review and make recommendations for upgrading of SAT’s internal controls and policies in line with donor requirements and international accounting standards. Assist in developing and maintaining the Operational Manual
Perform regular internal audits and compliancy checks. Verify the accuracy of all financial data with the standard norms and ensure all transactions are recorded in the appropriate files.
Assist with logistics, procurement and general administration
Have a university degree/international certification in Finance or Accounting.
A minimum of ten years of relevant professional experience in financial management or account administration working with international organizations is essential.
Previous experience on USAID projects is a plus
Ability to work under pressure, with minimum supervision.
Strong, traceable references
Outstanding organisational, record-keeping and coordination abilities.
Good communication skills - both written and verbal;
High proficiency in MS Office, Pastel & Bellina.