Available Jobs - Procurement(18)

• Home
• Jobs

Manage all stock and equipment control. Receive deliveries Ensure all items conform to any specified requirement and all relevant certification received with each consignment
Report any discrepancies/quality issues to supplier and raise reject notes as appropriate
Check all materials/components correspond to purchase order
Ensure the accuracy of all recorded stock through appropriate systems and processes.
All goods to be receipted in and issued out to relevant job/area
Goods to be stored in appropriate location
Ensure goods despatched to sub-contractors are controlled and recorded, both to and from supplier
Liaise with internal departments on a daily basis
Monitor stock levels daily
Advise purchasing department of stock requirements
Carry out end of month stocktake
Stocktake sheets forwarded to purchasing department
Drive forklift as and when required
Monitor stock levels and manage as appropriate

Developing procurement strategies that are inventive and cost-effective.
Sourcing and engaging reliable suppliers and vendors.
Negotiating with suppliers and vendors to secure advantageous terms.
Reviewing existing contracts with suppliers and vendors to ensure on-going feasibility.
Building and maintaining long-term relationships with vendors and suppliers.
Approving purchase orders and organizing and confirming delivery of goods and services.
Performing risk assessments on potential contracts and agreements.
Controlling the procurement budget and promoting a culture of long-term saving on procurement costs.
Overseeing and managing the IT systems that track shipments, inventory, and the supply of goods.
Preparing procurement reports.

Assist in Procurement of goods and services in compliance with the Procurement policy.
Prepare the Comparative Bid Analysis for procurement and ensuring that the information on the bid analysis and accompanying documents are correct to ensure that all the procurements are done according to the policy.
Following up with suppliers
Ensure that all procurements and logistics are in line with company rules and regulations.
Perform other related duties and activities as instructed by the supervisor.

Enter information from documents to be stored and transmitted.
Consistently check work for accuracy and completeness.
Complete forms and edits current information.
Reads the information and keys the data into the necessary fields.
Compare the entered information with the source to identify errors and correct.
Enter information from documents to be stored and transmitted.
Consistently check work for accuracy and completeness.
Complete forms and edits current information.
Reads the information and keys the data into the necessary fields.
Compare the entered information with the source to identify errors and correct.

Establish practices and procedures for the daily operations that will ensure a stable, profitable and growing business.
Oversee all health and hygiene standards of the store, conducting regular Health and Hygiene checks throughout the store, making sure expected standards are being met at all times.
Manage shop lay-out, product mix on the shelves and ensure effective product displays, adhering to category management and ensuring that product distribution to the customers is smooth, timeous and efficient.
Generates, review and analyze the selected store operations reports, providing strategic recommendations for consideration by Executive Management.
Ensure that all staff members are effectively executing their responsibilities and align team with activities that will ensure that business targets are met.
Ensure compliance with all applicable laws i.e. licenses, health regulations etc.
Perform regular performance reviews of all departmental supervisors.
Build and sustain relationships with suppliers and producers to develop effective product promotion.
Determine staffing requirements and advises the HR department for the necessary processes.

Duties and Responsibilities include but are not subject to:
Attending to customer enquiries
Generating quotations as requested
Enquiries to LEC (LAF on special occasions )
Weekly Customer ETA report
Stock Purchases from factories
Perform maintenance and updates on purchase orders
Generation and updates of sales orders
Generation of outstanding Purchase orders report
Weekly generation of outstanding orders report
Weekly report of fast moving items.
Utilizes ERP system to perform inquiries on transactional history, where used and planned inventory movement in support of inventory reconciliation, receipt, transfer and shipment.
Confers with Parts Manager regarding stock procurement, quality and availability.
Participate in all Stock take activities

Responsible for the planning and organization of daily loads to customers.
• Responsible for the full administrative duties of the Zambian Depot.
• Supervise in co-operation with drivers that loads are secured and protected.
• Ensure that the goods returned and claims by customers are correct.
• Ensure effective pallet counts and recons daily.
• Responsible for the picking of stock.
• Responsible for stock control and warehousing.
• Effective and timeously deal with customer queries and complaints.
• Ensure general cleanliness of the warehouse.
• Responsible for the maintenance of vehicles, forklifts and loading equipment.
• Ensure that orders and invoices are accurate, as well as captured accurately.
• Responsible for the general infestation control on the premises.
• Comply to Health & Safety standards.
• Effectively monitor vehicle utilization. Ensure that fleet is operational, and that maintenance and repairs are carried out.
• Ensure good level of productivity.
• Ad hoc tasks as instructed by Superiors.

Overseeing salespeople, cashiers, shelf stockers, and other employees.
Managing finances and preparing an annual budget.
Keeping records of expenditure, sales figures, and employee performance.
Evaluating the supply and availability of stocks, and profit-margins.
Implementing measures to avoid stock damages, theft, and wastage.
Monitoring shelve stocks and product displays, and the general appearance of the store.
Investigating market trends and offering products that would appeal to customers.
Addressing customers' requests, comments, and complaints.
Motivating employees to achieve targets.
Training new staff members and scheduling shifts.

• Ensure cost effective warehousing, receiving and dispatching of finished goods.
• Limit write off and losses within the warehouse.
• Provide a high standard of customer service, both internal and external.
• Maintain good housekeeping.
• Ensure warehouse complies with QC and risk management policies.
• Effective management of subordinates.
• Accurate and timeous completion of reports.
• Coordinate monthly stock counts.
• Completion of Daily/Week/monthly reports.
• Have an understanding of logistics procedures and excise tariffs.
• Coordinate reworks.
• Coordinate direct deliveries.

Duties Include:
Tenders: New vehicles
Acquisitions: New vehicles and equipment
Secure contracts with all suppliers
Fuel: Secure approved suppliers and network, secure reciprocal work, include clients fuel supply into network
Tyres: secure tyres supply agreements, implement reliable cost effective supply to all operations
Escalations: Manage and approve all supply escalations
Spares consolidation: Consolidate spares supply from South Africa or from abroad
Facilities management
Inventory: coordinate inventory levels with supply of spares, holding cost, delivery time, critical spares stock, inventory between coordination between depots, reorder levels and check that inventory is optimum at operations
Screen and Approval of new vendors

Managing the warehouse in line with the company’s standards
Complying with the company’s policies and vision
Overseeing basic operations, such as receiving, warehousing, distribution, and maintenance of products
Using the warehouse space to achieve peak efficiency
Safeguards warehouse operations by complying with extensive security procedures and protocols
Adhere to all warehousing, handling and shipping legislation laws and requirements
Initiate, coordinate, and enforce optimal operational policies and procedures
Maintain standards of health and safety, hygiene, and security
Take charge of stock control and warehouse organization
Regularly update the data storage system
Prepare annual budget
Liaise with clients, suppliers and transport companies
Organize notes, assign roles, and oversee warehouse employees
Orient, coach and motivate employees
Produce reports and statistics regularly
Receive feedback and monitor the quality of services provided
Create and affix warehouse labels

Coordinating stock control operations with warehouse staff, as well as the sales and finance departments
Analyzing supply chain data to ensure the uninterrupted availability of stock
Forecasting supply and demand to prevent overstocking and running out-of-stock
Evaluating vendors and suppliers’ offers and negotiating profitable purchase prices
Placing and receiving orders to replenish stocks as needed
Tracking shipments and coordinating internal stock transfers, as well as resolving delays
Overseeing stock storage processes, including tagging, boxing, and labeling
Maintaining a steady flow of stock from storage to where it is needed
Performing regular inventory audits and keeping stock purchasing within budget
Maintaining and updating daily shipment records, as well as purchases and pricing reports

Assisting with product forecasts for annual budgets.
Ensure the company is within budget for all procurement.
Negotiating with suppliers of raw materials and other service providers for good deals and favourable payment terms for the company.
Ensure raw materials are delivered on time for production.
Ensure the Sales team always has stock for key and in season lines.
Ensure transporters are paid on time and negotiate for favourable terms and discounts for routes.
Negotiating favourable supplier and vendor contracts and ensuring compliance with the agreed terms and conditions.
Making management aware of supply chain issues within the SADC cluster and making recommendations on issues affecting supply chain for the in-country office in particular.

Duties to include:
Raise requisitions and purchase orders
Check validity of requests to purchase and resolve or refer non-compliant requests as appropriate.
Investigate queries and discrepancies with requisitions, receipts, orders and invoices escalating as required.
Check that deliveries have been made, raise GRNs, and process returns to vendors.
Ensure that all orders are charged back at correct values and quantities, making any required amendments.

The Workshop Admin/Stores Manager’s primary responsibility is the effective and efficient management of the stores and the stock related issues
It is the primary function of the Stores Manager to monitor and maintain stock levels to ensure that the workshop and daily operations of the company does not stop or deteriorate due to stock not being available
The Stores Manager has overall responsibility for buying the best quality equipment, goods and services for the company at the most competitive prices
The Stores Manager reports to the General Manager and/ Assistant General Manager
The scope of responsibilities of the Stores Manager includes management of the stores team on day-to-day activities, overseeing all tasks for the Stores Department of the Company, taking ownership, being cost effective and contributing to ensure the smooth running of the Stores Department whilst protecting and uploading the Company brand/image

Developing procurement and stores systems and procedures; recommends adoption of procurement systems, policies and procedures.
Supervises the implementation of approved procurement and stores systems and procedures.
Evaluating quotations, negotiating and placing orders for purchase of raw materials, consumables and services.
Conducting due diligence on intended suppliers through vendor appraisals.
Monitor supplier performance through periodic vendor rating exercises.
Coordinating and liaising with clearing agents for imports and exports.
Negotiate terms and conditions of purchase for goods and services with suppliers.
Develop and maintain mutual win-win relationships with all suppliers.
Supervising procurement and stores staff and functions.

Duties and Responsibilities;
* Developing fuel procurement strategies that are inventive and cost-effective.
* Provide guidance on sourcing and procurement processes of fuel.
* Sourcing and engaging reliable suppliers and vendors for fuel.
* Negotiating with suppliers and vendors to secure advantageous terms.
* Preparing & reviewing new contracts.
* Reviewing existing contracts with suppliers and vendors to ensure ongoing feasibility.
* Meticulously manage all aspects of procurement from negotiation to delivery of fuel.
* Building and maintaining long-term relationships with fuel vendors and suppliers.
* Approving purchase orders and organizing and confirming delivery of fuel.
* Evaluate suppliers based on price, quality, and delivery speed.
* Interview vendors and visit suppliers’ plants/distribution centers to examine and learn about the fuel.
* Controlling the procurement budget and promoting a culture of long-term saving on fuel procurement costs.
* Examines existing procedures or opportunities for streamlining activities to reduce operating costs and improve transport and distribution needs.
* Overseeing and managing systems that track shipments, inventory, and the supply of fuel.
* Data analysis and preparing procurement reports.
* Ensuring the fuel supply meets the required standards and specifications.
* Ensure all Contract and Purchase Order close-out is undertaken in a timely manner, including the resolution of claims as and when required.
* Track and report key functional metrics to reduce expenses and improve effectiveness.
* Collaborate with key persons to ensure clarity of the specifications and expectations of the company.
* Risk and compliance management.
* Reports any breaches of safety to management.
* Reduce Risk and Ensure Supply Security.
* Ensuring quality control and adhering to the company’s policies and procedures on supply chain management.
* Performing risk assessments on potential contracts and agreements.
* Ensure Adherence to HS&E and Environmental Requirements.