Available Jobs - Procurement(12)

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Coordinating stock control operations with warehouse staff, as well as the sales and finance departments.
Analyzing supply chain data to ensure the uninterrupted availability of stock.
Forecasting supply and demand to prevent overstocking and running out-of-stock (OOS).
Evaluating vendors and suppliers’ offers and negotiating profitable purchase prices.
Placing and receiving orders to replenish stocks as needed.
Tracking shipments and coordinating internal stock transfers, as well as resolving delays.
Overseeing stock storage processes, including tagging, boxing, and labeling.
Maintaining a steady flow of stock from storage to where it is needed.
Performing regular inventory audits and keeping stock purchasing within budget.
Maintaining and updating daily shipment records, as well as purchases and pricing reports.

Duties to include:
The Retail Buyer must be able to choose items that are appropriate for their store and its clientele.
Must be capable of keeping up with market trends.
The products must suit the needs of the customers but be within the price range that the store has developed for the customers.
Source available merchandise and negotiate prices.
Run sales promotions to tempt the buying customer.
Co - ordination of products / transport / delivery.
Must be able to source local produce.
Manage a team of staff.

Outline of Duties & Responsibilities:
Develop and implement supply chain and contract management instructions, policies and procedures following senior management approval;
Design and implement improvements to Stores and Procurement information systems and processes by working with IT management;
Identify cost saving opportunities and reduce costs within the Stores and Procurement processes by liaising with BU management, suppliers and staff;
Manage systems that ensures Stores has stock to maintain the fleet without delays, and that analyse present and future needs to avoid stock-outs and shortages. This includes managing the output and performance of Stores and Procurement staff;
Establish and maintain strong and professional working relationships with vendors and suppliers, building partnerships that improve service delivery and pricing structures offered to the Company;
Manage vendor and supplier grievances and claims against suppliers;
Price check procurement requirements finding the correct balance between quality and price by critical correspondence with suppliers and internal customers on their stock requirements, and setting the standards for support staff in this regard;
Expand Second Hand Stores and promote the use of second-hand spares to reduce costs and waste by implementing used spares stock management systems throughout the BU’s;
Establish and maintain a strong and professional working relationship and communication channel, primarily with workshops, but also with divisions and BU’s in the Group to ensure efficient service delivery;
Ensure Stores and Procurement Information Systems procedures (Sage, FMS) are implemented and IS records are accurate and kept up to date by directing and coordinating the activities of staff;
Contribute to the continuous development of Sage Stores module;
Implement robust security and stock control mechanisms to protect the Company’s assets;
Manage the implementation of the OTI Automatic Tank Gauging and Fuel management system;
Maintain and manage all data and records of the fleet in Sage and ensure that the physical vehicle matches with the record on Sage;
Manage the availability of spare parts to reduce unscheduled downtime of the fleet to 30 minutes;
Liaise with Workshop to obtain information about spares needs to ensure the procurement of spares that meet manufacturers and Company specifications, for delivery on time;
Manage the housekeeping of the work environment and promote work professionalism;
Train Stores teams to have a service provision outlook and to treat the people they are supplying as “customers”, able to engage with suppliers, the authorities and colleagues in the realisation of their work. Stores is the shop front of the business;
Assign work areas and tasks to subordinates and ensure the completion of work assigned by manging their performance on a daily basis and through the Company performance appraisal system;
Develop and comply with HSES regulations by developing anti-theft measures and assuming responsibility for the security and safe-keeping of stock, especially tools, spare parts, diesel, etc;
Manage, supervise, support and develop the Stores and Procurement team, ensuring motivation, discipline, performance and morale is maintained;
Manage attendance and initiate and implement corrective actions for acts of misconduct and unacceptable performance, in compliance with disciplinary processes and the law;
Ensure that new employees are hired within the guidelines of the recruitment policy and are trained and educated according to Company standards and safety requirements;
Perform other tasks as may be required

DUTIES AND RESPONSIBILITIES .
The position exists to ensure that our procurement processes are executed profitably through establishing cost containment strategies that will enable all Farming, Marketing and Transport, and general procurement requirements to be supplied timeously with the right quality.
Major Functions /Accountabilities:
Create and implement international procurement strategies that are innovative, cost-effective and incorporate the growing complexities and challenges within industry,
Sourcing, engaging and establishing long lasting relations with reliable suppliers in South Africa and internationally and continuous improvement of supplier list through supplier performance evaluation to initiate business and organization partnerships,
Liaise and build relations with existing suppliers and identify, select and approve potential suppliers based on the company selection methodology and criteria,
Negotiate prices and terms and conditions with suppliers and ensure that such negotiations are properly contracted, documented and filed according to company specifications,
Sound negotiations with suppliers to secure advantageous terms,Monitor and record supplier performance to assess supplier’s ability to meet quality and delivery requirements on a continuous basis,
Meet with suppliers to discuss performance metrics, to provide performance feedback, and to discuss forecasts in order to identify any deviations at an early stage to ensure the necessary corrective action and implemented timeously and in the least disruptive manner,
Overseeing the procurement budget and promoting culture of long term saving on procurement costs, Manage technological systems that track the shipment, inventory, and supply of materials,
Plan for all purchasing requirements in liaison with General Managers in advance and performs procurement processes against Standard Operating Procedures,
Monitoring and analyzing inventory consumption rates & determining re-order levels as well as economic order quantities at the respective Divisions,
Producing reports that track functional metrics and analysis of budgets versus actual expenditure and recommend improvement,
Formulate control strategies for unforeseeable circumstances to any delays for deliveries,
Lead transformational activities to build procurement organizational capabilities and improve procurement efficiency,
Manages workflow through receiving orders, purchasing, coordination of payments with treasury, dispatching and liaising with clearance agents till goods are received,
Formulate procurement budgets, plans, policies, procedures, and controls.,

Developing procurement and stores systems and procedures; recommends adoption of procurement systems, policies and procedures.
Supervises the implementation of approved procurement and stores systems and procedures.
Evaluating quotations, negotiating and placing orders for purchase of raw materials, consumables and services.
Conducting due diligence on intended suppliers through vendor appraisals.
Monitor supplier performance through periodic vendor rating exercises.
Coordinating and liaising with clearing agents for imports and exports.
Negotiate terms and conditions of purchase for goods and services with suppliers.
Develop and maintain mutual win-win relationships with all suppliers.
Supervising procurement and stores staff and functions.

Monitor and develop milk procurement sources
Finalize agreements, implement Clean Milk Production programme and ensure quality supply as per requirements throughout the year.
Ensuring technical inputs to Milk Procurement societies and commercial dairy farms.
Monitoring operation of transport system to ensure timely milk delivery
Maintaining/monitoring operation of each proper check on supervisor and milk collecting agent
Collection and maintenance of data relating to Procurement of milk and supply to the Milk Plant and control management information system
To implement pest and rodent control Programme inside milk chilling centre premises in order to make premises pest and rodent free
To ensure maintenance, authentication and up gradation of all required records pertaining to procurement sections.
To ensure timely execution of all agreements for all contracts and compliance of all clauses of contracts related to procurement section.
To perform any other responsibility which may be given by the competent authority from time to time

The Workshop Admin/Stores Manager’s primary responsibility is the effective and efficient management of the stores and the stock related issues
It is the primary function of the Stores Manager to monitor and maintain stock levels to ensure that the workshop and daily operations of the company does not stop or deteriorate due to stock not being available
The Stores Manager has overall responsibility for buying the best quality equipment, goods and services for the company at the most competitive prices
The Stores Manager reports to the General Manager and/ Assistant General Manager
The scope of responsibilities of the Stores Manager includes management of the stores team on day-to-day activities, overseeing all tasks for the Stores Department of the Company, taking ownership, being cost effective and contributing to ensure the smooth running of the Stores Department whilst protecting and uploading the Company brand/image

Monitoring stock levels and maintaining stocks at the correct level at all times
Ensuring Shed Foreman calculate quantities delivered by trucks in queue and receives quantity records first thing in the morning
Running Win-Weigh report showing product in & out and sending to relevant foreperson
Completing a stock position note on raw materials and sending to Mill Operations Manager
Physically counting stocks in all sheds daily, ensuring shed foreperson has updated bin cards accordingly
Comparing bin cards with Win-Weigh report
Receiving daily stock return from each shed foreperson and completing a daily stock return
Running a root/cause analysis when any variance takes place
Communicating with micros supplier
Conducting spot checks regularly as per schedule
Assisting Mill Accountant with monthly stock returns reconciliation
Participating in monthly stock takes and capturing stock take figures into stock returns
Member of the Food Safety Team
Reporting back on all HR related issues with team to Mill Accountant and / or Mill Production Manager
Performing any other duties as and when assigned to do so.

Determine if parts quantities are sufficient for needs, ordering more when required
Compare prices, specifications and delivery dates in order to determine option among potential suppliers
Liaising with suppliers in order to schedule or expedite deliveries and resolve shortages
Check deliveries to ensure that orders have been filled correctly and that parts meet specifications
Organising product items
Maintaining accurate inventory
Prepare, maintain and monitor reports on inventory balances and shortages
General administration

Duties:
Supervising stock taking
Coordinate regular inventory audits
Keep updated inventory records

Reporting to COO
Overseeing 3 Category Buyers
Oversight of the procurement function, dealing with approx 200 local suppliers
Managing discounts, pricing and rebates etc from suppliers as well as SLA agreements, targets etc.
Negotiating with external vendors to secure advantageous terms
Approve the ordering of necessary goods and services
Finalize purchase details of orders and deliveries
Examine and test existing contracts
Track and report key functional metrics to reduce expenses and improve effectiveness
Collaborate with key persons to ensure clarity of the specifications and expectations of the company
Foresee alterations in the comparative negotiating ability of suppliers and clients
Perform risk management for supply contracts and agreements
Control spend and build a culture of long-term saving on procurement costs

Duties to include
Maintaining vehicle parts stock
Stock counts