Available Jobs - Procurement(14)

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Actively engage and manage own supply base of suppliers and contractors.
Support the Procurement Manager and Lead Category Buyer in arranging suitable contracts and supply agreements for the goods and services required by the company.
Ensuring that goods and services are delivered in accordance with the order instructions and ensure an efficient service is provided.
Ensure that all procurement activity and tender requirements are in accordance with the company’s financial regulations.
Engage with external sources of information, i.e. suppliers and contractors to be seen as sources for ideas and innovation.
Build Strategic alliances with key partners to enable long term partnerships to form.
Establish service level agreements and contracts for all requirements.
Analyze data or insights to determine industry and consumer trends.

Reporting to COO
Overseeing 3 Category Buyers
Oversight of the procurement function, dealing with approx 200 local suppliers
Managing discounts, pricing and rebates etc from suppliers as well as SLA agreements, targets etc.

Duties
Purchasing
Logistics
Purchasing Administration Compliance
Working under standard operating procedures

Responsibilities:
Complete store operational requirements by scheduling and assigning employees; following up on work results Maintain store staff by recruiting, selecting, orienting and training employees in
Maintain store staff job results by coaching, counseling and disciplining employees; planning, monitoring and appraising job results
Prepare annual budget; schedule expenditures; analyze variances; initiate corrective actions
Identify current and future customer requirements by establishing rapport with potential and actual customers and other persons in a position to understand service requirements
Formulate pricing policies by reviewing merchandising activities; determining additional needed sales promotion; authorizing clearance sales; studying trends
Secure merchandise by implementing security systems and measures in Stores and the rest of the company
Protect employees and customers by providing a safe and clean store environment
Maintain the stability and reputation of the store by complying with legal requirements
Maintain operations by initiating, coordinating and enforcing program, operational and personnel policies and procedures related to Stores.,br> Contribute to team effort by accomplishing related results as needed
Maintain inventory by implementing purchasing plans and staying in contact with vendors and shippers
Provide training to improve the knowledge base of the stores staff and utilize cross-training methods to maintain productivity when employees are absent

The Global Procurement teams manage over $8M in spending each year across over 12,000 transactions and handle all operational goods and service purchasing on behalf of over 800,000 smallholder farmers.
We are looking for someone to help improve process efficiency, drive 5% of purchasing cost out of the system, implement process/systems improvement projects, and help build team capacity across multiple countries of operation.
You will report to the Global Procurement Manager, directly oversee procurement operations in at least 2 countries of operation and help deliver a world-class purchasing department at the feet of our 800,000 farmers across East and Southern Africa.
You will:
Manage Tanzania and Zambia Procurement teams. Promote execution excellence through outstanding processes and capacity building.
Deliver goods on time, at the right specifications and at prices below market rates
Set clear expectations for all staff and hold them accountable
Tap into local talent pools to hire top performers with strong potential for growth
Save costs. Your goal is to save over $500K every year across the value chain.
Create a culture of cost-saving across the Procurement team and its important partners.
Use forecasting to increase timeliness and efficiency, reduce procurement cycle times, and reduce unit costs through better economies of scale.
Innovate cost-saving initiatives.
Tighten controls environment. Improve efficiency by implementing loss prevention tactics and smooth processes.
Oversee controls and fraud prevention activities.
Strengthen quality assurance and inventory management processes.
Maintain accurate data to inform business decisions.
Manage Performance
Develop teams of procurement professionals who feel supported.
Identify operational challenges and define strategies to reach performance targets.
Maintain performance tracking tools
Manage key stakeholders across countries and share procurement performance data candidly.

Order stock quantities that are compatible with both Cashflows and supplier’s deliveries turnaround times.
Establish, engage and negotiate supply terms and conditions, and maintain supplier relationships
Prepare and maintain purchasing records, reports and price lists
Check that goods received tally with those invoiced
Ensure that all documentation pertaining to receiving and issuing are kept up to date
Liaison with suppliers on quality and pricing issues
Ensure minimum and maximum quantity levels are maintained by monitoring both Pastel movements and physical movements
Communicate in advance stock movements, potential stock out, stock quality problems and overstocking

Ensure that all inventory purchased is in line with rate of sale and stock model.
Sourcing market information from sales representatives.
Maintaining good supplier relationships by serving them without delay
Making sure stock levels are maintained
Sourcing the right product from the right source
Invoicing and Receiving of stock.
Manage stocks and carry out random stocktakes
Arranging of deliveries to various branches and wholesale clients.
Sourcing and purchasing of raw materials.
Managing accounts.

Duties and Responsibilities include but are not subject to:
Responsible for maintaining store inventories and forecasting customer demand.
Work hand in hand with the store managers to properly display the clothing in the most marketable positions.
Analyze market trends to stay abreast of what is selling currently and what may be selling in the future.
Negotiate with vendors to obtain the best prices and to schedule deliveries to the retail stores.
Attend clothing fairs and vendor shows to see what is coming out and to place orders for their stores.

Responsibilities will include:
Identify and select supplier to procure from that meets criteria such as price, quantity, quality and delivery date and places orders.
Ensure that all inventory purchased is in line with rate of sale and stock model.
Sourcing market information from sales representatives e.g. stock going to be scarce and order them as soon as you get the information.
Maintaining good supplier relationships by serving them without delay
Making sure stock levels are maintained
Sourcing the right product from the right source

Duties to include
Maintaining vehicle parts stock
Stock counts

The Procurement Officer is responsible for the overall procurement for total business. This entails implementing procurement strategies, policies and procedures to ensure strategic business raw materials and service expectations are availed at the right time, quantity, quality and cost.
Responsible for :
• Re-order levels for stock items
• Logistics planning
• Cash-flows
• Supplier Evaluation
• Forecasts
• CD1 Applications and Acquittals
• Import Permit applications

Responsible for the purchasing of spares, protective clothing and any other consumables required for use by the company
Negotiating with suppliers to ensure that the company gets the best possible deals at all times
Organizing payment for any items purchased
Evaluating the performance of suppliers (who supply new spares or recondition old ones) to ensure that the company gets value for money from them
Following up on outwork
Collection of orders and any outwork
Recommending good procurement plans, systems and procedures
Compiling of weekly budget
Obtaining at least three quotations when buying wherever possible
Raising purchase orders and getting them approved by the stores manager
Ensuring that all goods received come with a proper VAT invoice
Ensuring that GRVs are timeously raised for all goods received
Ensuring that approved invoices, with the purchase order and GRVs attached are send to accounts department for processing on time.
Developing, maintaining and updating a suppliers data base
Liaising with stores controllers on minimum and maximum stock levels for spares
Ensuring correct costing of all items/spares in stock.
Assisting with stock takes as and when required to do so
Assisting with investigations and reporting of any stock variances arising from any such stock takes
Assisting with the analysis of stock or spares usage trends
Production of daily, weekly or monthly procurement and stock usage reports
Liaising with workshops to ensure that the spares being purchased are of the right quality
Ensuring that all company assets, tools and vehicles used by stores are properly looked after and serviced as and when they are due for servicing
Contribute for the continuous development of FMS workshop administration modules to benefit and reduce wasted time
Ensure FMS is used to its full functionality which allows for full control of the fleet at all times and full visibility and risk management
Contribute with any innovative ideas or ways that may improve the operations and/or efficiency of the company and share/communicate it in a proper manner to management
Perform other tasks as may be required by the Workshop Administration Manager

Main Roles and Responsibilities
Enter purchase details (vendors information, invoices and pricing) into internal databases
Place orders to replenish stocks as needed
Oversee storage of products
Coordinate regular inventory audits
Liaise with warehouse staff and other internal teams to test products’ quality that is status upon delivery and storage conditions
Keep updated inventory records
Ensure effective stock control as per company standards
Ensure risk and loss control procedures are strictly adhered to
Ensure timely documents processing
Ensure receiving and despatch procedures are being adhered to