Available Jobs - Procurement(20)

• Home
• Jobs

Job Title: Procurement, Stores and Logistics Officer
Location: Manica, Mozambique
Salary: US$400/month
Provisions: Basic food, lodging and airtime
Start date: 1 August or 1 September
Department: Administration
Standard working hours: 6 am to 5pm on Monday to Friday with 30 minutes morning break and 2 hours lunch
Purpose of Position: To ensure smooth procurement of parts, spares and consumables, delivery and storage at various work sites.
Key Accountabilities:
Liasing with site admins regarding spares
Placing orders for spares stocks
Ensuring stock levels of all goods on each site are managed efficiently and accounted for
Ensure a stock management system is in place and monitored from time to time for accuracy
Monitoring of stock on each site
Liasing with suppliers and managing the relationship with the suppliers
Sourcing the minimum require quotes and recommending the best supplier based on set parameters
Communication with the Administrator regarding funds availability
Preparing budgets for orders required and providing these to Accountant and Administrator for planning purposes
Ensuring goods are delivered to each site and accounted
Dispatching of drivers and trucks and ensuring vehicle compliancy with laws and regulations
Liasing with drivers while in transit
Ad hoc reporting on issues related to the position in required format.

The incumbent shall be accountable and report to the General Manager. His duties and responsibilities shall include the following:

Plan, develop and implement the Warehouse strategic action plan in line with the organisations objectives in liaison with the General Manager and Managing Director.
Conduct performance reviews and take corrective action on the action plan on a monthly basis thereof, report and update management on the same.
Develop and implement appropriate policy, standard procedures and internal control systems for the Head Office Warehouse and branch warehouse(s) and review the same on a regular basis.ie quarterly.
Review, monitor and maintain an accurate records and system for the warehouse stock and inventory. (Identification, labelling, shelving and accountability of stock.)
Submit weekly and monthly reports/updates to the General Manager and Managing Director.
Effective supervision and assessment of staff to ensure quality of work and service.
Execute any other duties as may be reasonably assigned by the General Manager and or the Managing Director.

Duties to include but not limited to , purchasing of vehicle spare parts and anything that may be needed in the organisation

The suitable candidate should be able to perform the following duties;
Communicating with all site clerks for shift-reports so as to update the weekly & monthly drilling reports, to be submitted every Friday and month-end respectively.
Capturing, verifying and filing of all stock related information records.
Compiling and updating all stock inventory receipts, issues and balances status at head office and all sites, in Pastel.
Track stock levels and performance of issued stock and submit performance reports.
Maintaining the stock room and all storage areas are kept in a clean and easily accessible manner
Forwarding all up to date drilling information to Accounts and Operations Manager.
Maintaining stock company records and conducting stock take at all sites each month.
Attending to site personnel queries and requests for stock, and maintain buffer stock levels
Deal with queries from clients
General administrative and clerical support
Maintain an adequate inventory of office supplies
Monitor the use of supplies and equipment
Assist to coordinate the repair and maintenance of office and workshop equipment
Maintain neat and tidy workspace, desk drawers filing cabinets etc should all be smartly organized in a logical manner

Manage the entire process in the planning of commodities procurement and supply chain activities, inventory control, logistics and distribution, customs clearance, ensuring effectively-functioning processes to avoid costly delays and lost opportunities.
Ensure effective lines of communication to ensure timely delivery of commodities using the most appropriate procurement procedures.
Be responsible for introducing process improvements in the supply chain and identify new vendors/suppliers without jeopardizing quality and service delivery.
Prepare monthly, quarterly and annual procurement plans and progress reports as required
Prepare service delivery contracts, leases and purchase orders.
Maintain procurement files including all relevant documentation and vendor tracking system s/he will maintain all the relevant information concerning the organization’s suppliers.
Manage vendor contracts and maintain relationships with suppliers to ensure completeness of deliverables outlined in the contract this includes ensuring that all vendor complaints and concerns are addressed promptly to ensure that the project continues to receive uninterrupted services at all times.

Inspects goods received with security officer and records expired products in a control book.
Reports any inconsistencies with goods received to Warehouse and Distribution Manager immediately before receiving.
Liaises with forklift driver to offload goods and ensures that stock is stacked in the correct warehouse according to SOP.
Processes Internal Stock Transfer for stocks and submits to Accounts.
Liaises with WD Manager on stock about to expire and breakages of goods received.
Files his IST copy and sends another copy with supplier’s driver.
Ensures a security officer is present during offloading and loading process.
Adheres to SHEQ policy and SOPs at all time and makes certain that the appropriate protective clothing is always on.

Sourcing quality scrap.
Pricing of scrap.
Assessing quality of scrap and handling the delivery of the scrap.
Supervising scrap cutters and off-loaders and managing the stock of the scarp.
Handle customer issues in a professional timely manner.
Gathers appropriate information about the local market concerning prices, competitor information and availability of supply.
Work closely with Logistics to determine the most cost effective way to haul material and the proper equipment needed.

We are looking for an innovative Procurement Manager to lead our procurement team. You will spearhead the purchasing process from selecting suppliers to ensuring stock optimization, as well as provide guidance on sourcing and procurement processes.
Our Procurement Manager will be a supply chain and logistics expert who will specialize in implementing cost-effective purchases of all goods and services, as required by the company. Ensuring quality control and adhering to the company’s policies and procedures on supply chain management will be some of your main priorities when carrying out this role.
Procurement Manager Responsibilities:
Developing procurement strategies that are inventive and cost-effective.
Sourcing and engaging reliable suppliers and vendors.
Negotiating with suppliers and vendors to secure advantageous terms.
Reviewing existing contracts with suppliers and vendors to ensure on-going feasibility.
Building and maintaining long-term relationships with vendors and suppliers.
Approving purchase orders and organizing and confirming delivery of goods and services.
Performing risk assessments on potential contracts and agreements.
Controlling the procurement budget and promoting a culture of long-term saving on procurement costs.
Overseeing and managing the IT systems that track shipments, inventory, and the supply of goods.
Preparing procurement reports.

The Logistics & Procurement Manager will be a supply chain and logistics expert who will specialize in implementing cost-effective purchases of all goods and services, as required by the company. Ensuring quality control and adhering to the company’s policies and procedures on supply chain management will be some of your main priorities when carrying out this role. In addition you will be responsible for all supply chain management duties including selecting carriers, researching shipping methods, assessing budgets, and organizing storage.
The successful candidate must demonstrate strong attention to detail in order to oversee daily operations and logistics employees. In addition to having excellent organizational skills, you should also possess in-depth knowledge of logistics and inventory systems.
Procurement Responsibilities:
Developing procurement strategies that are inventive and cost-effective.
Sourcing and engaging reliable suppliers and vendors.
Negotiating with suppliers and vendors to secure advantageous terms.
Reviewing existing contracts with suppliers and vendors to ensure on-going feasibility.
Building and maintaining long-term relationships with vendors and suppliers.
Approving purchase orders and organizing and confirming delivery of goods and services.
Performing risk assessments on potential contracts and agreements.
Controlling the procurement budget and promoting a culture of long-term saving on procurement costs.
Overseeing and managing the IT systems that track shipments, inventory, and the supply of goods.
Preparing procurement reports.
Logistics Responsibilities
Select carriers and negotiate contracts and rates.
Plan and monitor inbound and outgoing deliveries.
Supervise logistics, warehouse, transportation, and customer services.
Organize warehouse, label goods, plot routes, and process shipments.
Respond to any issues or complaints.
Research ideal shipping techniques, routing, and carriers.
Work with other departments to incorporate logistics with company procedures and operations.
Evaluate budgets and expenditures.
Update and evaluate metrics to assess performance and implement enhancements.
Ensure all operations adhere to laws, guidelines, and ISO requirements.

Duties:
Purchasing
Logistics
Purchasing Administration Compliance
Working under standard operating procedures
Working with mutlple vendors to determine the best deals for the company

Duties:
Leads warehouse and distribution team
Manages finished goods warehouses and stocks-including perishables
Investigates and communicate stock variances
Manages logistics and distributions of finished products
Facilitates and ensures relevant documents are raised
Manages company fuel requirements

Duties:
Supervising stock taking
Coordinate regular inventory audits
Keep updated inventory records

Duties to include:
The Food Buyer must be able to choose items that are appropriate for their store and its clientele.
Must be capable of keeping up with market trends.
The products must suit the needs of the customers but be within the price range that the store has developed for the customers.
Source available merchandise and negotiate prices.
Run sales promotions to tempt the buying customer.
Co - ordination of products / transport / delivery.
Must be able to source local produce.
Manage a team of staff.

Perform buying duties when necessary.
Prepare purchase orders and send copies to suppliers.
Compare suppliers bills with purchase orders to verify accuracy.
Prepare, maintain, and review purchasing files, reports and price lists.
Check shipments when they arrive to ensure that orders have been filled correctly and that goods meet specifications.

Reporting to COO
Overseeing 3 Category Buyers
Oversight of the procurement function, dealing with approx 200 local suppliers
Managing discounts, pricing and rebates etc from suppliers as well as SLA agreements, targets etc.

Duties
Purchasing
Logistics
Purchasing Administration Compliance
Working under standard operating procedures

Duties to include:
The Food Buyer must be able to choose items that are appropriate for their store and its clientele.
Must be capable of keeping up with market trends.
The products must suit the needs of the customers but be within the price range that the store has developed for the customers.
Source available merchandise and negotiate prices.
Run sales promotions to tempt the buying customer.
Co - ordination of products / transport / delivery.
Must be able to source local produce.
Manage a team of staff.

Order stock quantities that are compatible with both Cashflows and supplier’s deliveries turnaround times.
Establish, engage and negotiate supply terms and conditions, and maintain supplier relationships
Prepare and maintain purchasing records, reports and price lists
Check that goods received tally with those invoiced
Ensure that all documentation pertaining to receiving and issuing are kept up to date
Liaison with suppliers on quality and pricing issues
Ensure minimum and maximum quantity levels are maintained by monitoring both Pastel movements and physical movements
Communicate in advance stock movements, potential stock out, stock quality problems and overstocking

Duties to include
Maintaining vehicle parts stock
Stock counts

The Procurement Officer is responsible for the overall procurement for total business. This entails implementing procurement strategies, policies and procedures to ensure strategic business raw materials and service expectations are availed at the right time, quantity, quality and cost.
Responsible for :
• Re-order levels for stock items
• Logistics planning
• Cash-flows
• Supplier Evaluation
• Forecasts
• CD1 Applications and Acquittals
• Import Permit applications