Available Jobs - Procurement(10)
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Available Jobs Procurement
Plan, develop and implement the Warehouse strategic action plan in line with the organisations objectives in liaison with the General Manager and Managing Director.
To Supervise the Operations of the Warehouse in order to ensure security of the incoming & outgoing cargo in line with Warehousing Procedures
Conduct performance reviews and take corrective action on the action plan on a monthly basis thereof, report and update management on the same.
Prepare Monthly Stock Reports for cargo received, issued and still on hand
Good records management skills and computer literacy
Main Roles and Responsibilities
Enter purchase details (vendors information, invoices and pricing) into internal databases
Place orders to replenish stocks as needed
Oversee storage of products
Coordinate regular inventory audits
Liaise with warehouse staff and other internal teams to test products’ quality that is status upon delivery and storage conditions
Keep updated inventory records
Ensure effective stock control as per company standards
Ensure risk and loss control procedures are strictly adhered to
Ensure timely documents processing
Ensure receiving and despatch procedures are being adhered to
Good organizational skills
Great communication skills
Good interpersonal skills
Good numerical skills
Ability to multitask
Outline of Duties & Responsibilities:
Develop and implement supply chain and contract management instructions, policies and procedures following senior management approval;
Design and implement improvements to Stores and Procurement information systems and processes by working with IT management;
Identify cost saving opportunities and reduce costs within the Stores and Procurement processes by liaising with BU management, suppliers and staff;
Manage systems that ensures Stores has stock to maintain the fleet without delays, and that analyse present and future needs to avoid stock-outs and shortages. This includes managing the output and performance of Stores and Procurement staff;
Establish and maintain strong and professional working relationships with vendors and suppliers, building partnerships that improve service delivery and pricing structures offered to the Company;
Manage vendor and supplier grievances and claims against suppliers;
Price check procurement requirements finding the correct balance between quality and price by critical correspondence with suppliers and internal customers on their stock requirements, and setting the standards for support staff in this regard;
Expand Second Hand Stores and promote the use of second-hand spares to reduce costs and waste by implementing used spares stock management systems throughout the BU’s;
Establish and maintain a strong and professional working relationship and communication channel, primarily with workshops, but also with divisions and BU’s in the Group to ensure efficient service delivery;
Ensure Stores and Procurement Information Systems procedures (Sage, FMS) are implemented and IS records are accurate and kept up to date by directing and coordinating the activities of staff;
Contribute to the continuous development of Sage Stores module;
Implement robust security and stock control mechanisms to protect the Company’s assets;
Manage the implementation of the OTI Automatic Tank Gauging and Fuel management system;
Maintain and manage all data and records of the fleet in Sage and ensure that the physical vehicle matches with the record on Sage;
Manage the availability of spare parts to reduce unscheduled downtime of the fleet to 30 minutes;
Liaise with Workshop to obtain information about spares needs to ensure the procurement of spares that meet manufacturers and Company specifications, for delivery on time;
Manage the housekeeping of the work environment and promote work professionalism;
Train Stores teams to have a service provision outlook and to treat the people they are supplying as “customers”, able to engage with suppliers, the authorities and colleagues in the realisation of their work. Stores is the shop front of the business;
Assign work areas and tasks to subordinates and ensure the completion of work assigned by manging their performance on a daily basis and through the Company performance appraisal system;
Develop and comply with HSES regulations by developing anti-theft measures and assuming responsibility for the security and safe-keeping of stock, especially tools, spare parts, diesel, etc;
Manage, supervise, support and develop the Stores and Procurement team, ensuring motivation, discipline, performance and morale is maintained;
Manage attendance and initiate and implement corrective actions for acts of misconduct and unacceptable performance, in compliance with disciplinary processes and the law;
Ensure that new employees are hired within the guidelines of the recruitment policy and are trained and educated according to Company standards and safety requirements;
Perform other tasks as may be required
Empathy and ability to work in a team;
Display high levels of responsibility and accountability;
Accuracy and strong orientation to details;
Good judgment and strong profit orientation;
Hard worker, with high levels of energy and self-motivation;
Results orientated with delivery capabilities and good time management skills;
Excellent planning and organization skills;
Decision making skills;
Able to establish and maintain effective working relationships with subordinates, co-workers, managers, suppliers and general public;
Conflict management ability;
Pro-active management style with initiative, dynamism and assertiveness;
Show interest in developing staff who directly report to the manager;
Ability to ensure compliance with the Health, Safety, Environmental & Security and Anti-Bribery and Anti-Corruption policies for the entire team for which the manager is responsible;
Available to pursue
Leads Procurement and Warehouse team
Manages, coordinates and executes contracts
Negotiating and procurement of all products
Manages Procurement, transportation of products and related documentation
Manages all imports and clearances into Zimbabwe and export related documentation
Manages storage and issuing of raw materials and packaging of raw materials
Manages and posts incoming stock, Supplier invoice, Journals and Supplier Reconciliations
Ability to work accurately under pressure and meet set deadlines.
Ability to perform financial analysis
Ability to use pastel evolution/Excel/SAGE 1000
Excellent communication and negotiating skills
The role will cover procurement, mainly of raw materials from local suppliers, but the company may look at regional options as well going forward.
Position will cover supplier identification, tendering, reviewing of submissions, contract implementation, and managing suppliers.
The right candidate will be responsible for the Operations of multiple stores within a designated area with the primary responsibility and accountability to achieve profit percentage, customer satisfaction, labour and sales targets and operational efficiencies and excellence within standard operating procedures and set policies and procedures.
Responsibilities: People management
Reviews Branch Managers performance, through monthly reviews in order to ensure accountability
Demonstrate operational excellence by teaching Branch Managers to use Profit and Loss statement and appropriate reports to analyse their business in order to establish and execute tactics for improvement.
Ensure operational staff are empowered and developed to perform at optimal level.
Ensure bench plan is formulated
Ensure recruitment, Selection and placement are implemented according to prescribed assessment policies.
Initiate new systems and processes to create a culture of performance management, reward recognition, coaching and mentoring.
Drive teamwork by encouraging best practice sharing among different branches and ensuring operational resources are shared.
Financial Increased profitability
Manage cost controls in accordance with company policy and procedures by directly the activities of managers in meeting targets placed on controllables, maximising sales, operating efficiency and profitability.
Drive labour productivity by ensuring the correct use of the Scheduling and timekeeping system, to monitor critical parameters such as overtime, absenteeism in order to devise corrective action and improve initiative.
Drive business growth
Drive the consistency of equipment and product quality
Ensure implementation of Marketing/ promotional initiatives
Obtain management feedback from Dashboard Report analysis to devise action plans.
Ensure that training plans are in place and are up to date to facilitate the delivery of service excellence within operational environment.
Coach and guide Branch Manager to devise appropriate action plans, to address Brand Standard Audit results in order to enhance service delivery.
Ensure Service excellence standards are maintained and enhanced in the region.
Business procedure Risk management and compliance assurance
Support the implementation of all Health Safety and Risk requirements ( Including security and alarm) in the Regions as per Occupational Health and Safety Act Statutory requirements.
Ensure adherence to Health and safety standard and regular evaluation of restaurant cleanliness and sanitation.
Stay informed of serious matters or issues that may result in legal action.
Ensure that internal security is kept at a maximum level in accordance with company policy and procedures.
Ensure adherence to cash handling and banking procedures.
Ensure that Management is aware of company policies and procedures and implement company programmes initiated by various departments.
Basic Financial (ie.Gross Profit growth) principles
Quick Service Restaurant business principles
Marketing Standards and Principles
Industrial Relations knowledge
Working with People
Adhering to Principles and values
Relating and networking
Persuading and influencing
Adapting and responding to change
Entrepreneurial and commercial thinking
Ensuring the overall responsibility for the centralized procurement function
Establishing and maintaining a local supplier data base for the control of the sourcing function
Advising on the best local and import Suppliers to be used in procurement of goods and services
Negotiating best or optimal prices from Suppliers
Ensuring general contract administration
Monitoring of all Purchase Requisitions, Purchase Orders and Receipts of Goods and Services in Business Planning and Control Systems
Be a custodian of the Company’s local and imported sourcing initiatives
Guarding the company against fraudulent practices relating to procurement
Providing budgeted prices for purchasing of raw materials, ingredients, packaging, non-stock items, spares and capital items
Planning and tendering for suppliers of goods and services
Spearheading and administering the clearing of Imported goods
Working closely with procurement at Global and Regional level to apply defined strategies.
Working with other departments to develop alternative suppliers.
Possession of operational skills relevant to the procurement function
Proficiency in Excel required
Good Communications Skills
Experience in working with an ERP System
Quality results oriented
Teamwork and cooperation
Ability to meet deadlines and work under pressure
The position exists to ensure that all Farming, Marketing and Transport, and General procurement requirements are profitably and timeously sourced and purchased to ensure smooth and efficient execution of all business operations and processes.
As a key enabler of the business functions and processes, we expect that you will use resources as they were your own.
We believe that the procurement function is an important lever for the growth of our business by saving money, improving delivery performance and providing value to our partners and prospective partners.
Major Functions /Accountabilities:
Plans purchasing requirements with operating GMs for the year and months ahead
Receive all requisitions, tracks them through cycle in shared and open database,
Establishes priorities and urgency
Sources and coordinates best procurement solutions,
Negotiates payment terms
Establishes and maintains a functional and effective supplier data base
Monitoring and analyzing inventory consumption rates & determining re-order levels as well as economic order quantities
Obtains approval from internal customers
Co-ordinates payments with treasury and ensures payments according to invoice terms
Liaises with clearing agents to ensure smooth, effective customs clearance processes
Oversees and co-ordinates logistics for collection and delivery
Flags and executes on opportunistic purchasing opportunities where they arise
Analytical thinking & results focus,
Performance & Productivity Management,
Excellent supervisory, leadership & mentoring skills
Concern for order and quality,
Knowledge of ERP systems,
Excellent computer skills, particularly Microsoft Excel, Power Point and experience with Sage Evolution
Overseeing all stock
Receiving and dispatch
Data capturing of information
Report variances to management
Investigation of variances
Attention to detail
High levels of responsibility and accountability
Results orientated and good time management skills
Good planning and organisational skills
Duties to include:
Devise and use fruitful product sourcing strategies
Discover profitable suppliers and initiate business and organization partnerships
Negotiate with external vendors to secure advantageous terms
Approve the ordering of necessary goods and services
Finalize purchase details of orders and deliveries
Examine and test existing contracts
Track and report key functional metrics to reduce expenses and improve effectiveness
Collaborate with key persons to ensure clarity of the specifications and expectations of the company
Foresee alterations in the comparative negotiating ability of suppliers and clients
Perform risk management for supply contracts and agreements
Control spend and build a culture of long-term saving on procurement costs
Talent in negotiations and networking
Good knowledge of supplier or third party management software
Aptitude in decision-making and working with numbers
Experience in collecting and analyzing data
Strong leadership capabilities