Available Jobs - Procurement(10)

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Coordinate between Operating Divisions and Purchasing. Receives Purchase Requisition from Operating Divisions, reviews ‘On Order’ status and forwards the same to the Purchasing Manager.
Assists in vendor selection, development and management.
Prepares Purchase Orders and forwards the same to the Purchasing Manager for review and for further approval by the Managing Director.
Identifying and building the right sources of supply including imports, vendor rating, ensuring the right quality at the right time, terms and price.
Ensure that all spares and consumables are available when needed and on time.
Ensure procurement audit trail by adherence to standard operating procedures.
Maintain the supplier data base, files and records of the Purchasing Department.
Carry out any other responsibilities as may be delegated by Management.

Working for 2 companies
Working with Quickbooks for both companies
Local buying and obtaining quotes
Preparation of POs for signature both companies
SA side – loading of truck which is building of invoices
Downloading reports into excel and assist with stock analysis
Assisting with costings and our updating our selling price spreadsheet
General admin and filing for the department
Rebate application with Zimra
BV applications
Dealing with Clearing agents

Ensuring effective fleet management
Ensuring quality and accuracy of delivered product
Ensuring that the stores department is effectively managed
Ensuring accurate and quality distribution and service.
Ensuring and maintaining customer relationships.
Ensuring the accuracy of the weekly and monthly stock counts
Implementing and maintaining ISO 9001 Quality system
Achieving quality delivery standards
Establishing and managing distribution and stores budget.
Managing individual and team performance.
Managing workplace climate
Ensuring a safe working environment
Ensure proper housekeeping

This is an excellent opportunity to grow and develop within the company and become a valued member of the procurement team. Reporting to the Buyer, you will be responsible for the procurement of materials and providing purchasing support to the rest of the team.

Your duties will include but not be limited to:

* Assisting the buyer with the selection of the right product mix.
* Writing, placing and tracking purchase orders.
* Ensuring products are purchased at the right time, to specification and at a good price.
* Negotiating with vendors and building positive, long-term relationships.
* Researching new suppliers and making recommendations to the buyer.
* Preparing competitive retail and pricing strategies.
* Planning, monitoring and maintaining suitable inventory levels.
* Preparing budgets and forecasting purchasing trends.
* Compiling reports on product performance and statistics.

PROCUREMENT:

Local and International procurement of various products as per client’s request
Sourcing items of the best quality at the best negotiated rates possible.
Ensuring that client needs, and expectations are met in time.
Ensuring accuracy of the products procured as per the client’s needs.
Partner with key suppliers.
Receive and process supplier credit applications for key suppliers when needed.
Ensure that Pastel is kept up to date on supplier details.
Accuracy to details on supplier invoices prior to submitting to finance department.
Expedite orders throughout the supply chain and keep client informed.
Submit supplier reject claims quickly and effectively.
Ensure all purchases are processed in pastel accurately.
Obtain COAs for products when necessary.
Book loading slots Suppliers.
Manage COD purchased and payment cycles with client’s expectations.

SALES:

Promoting sales with both new and existing clients.
Ensure monthly reports are send to management (Transactional Listings)
Ensure accuracy when processing proforma/commercial invoices.
Liaise with clients clearing agents.
Ensure permits/licenses/ITAC/LA is in order before commencing with logistics.
Ensure accuracy to tariff headings and Country of Origins. Update masters.
Determine if SGS, BV, Intertek inspections are required.
Obtain delivery confirmation from clients.
Attend to and settle queries / shortages timeously.
Send weekly updates to Logistics for planned shipments.
Follow up on potential new requirements periodically with all clients.
Send Freight Rate Requests to Logistics with full details on product and customer.
Travel to new and existing clients.

LOGISTICS

Controlling export logistics for shipments, via airfreight, road freight and sea freight
Preparing freight documents
Liaising with State Veterinarians for inspections and health certificates when applicable
Maintaining files of all logistical /transactional data managed by the employee that is accurately
maintained in a system clearly discernible to any other member of staff that may require
historical information about a given transaction.
Scheduling Intertek, SGS etc inspections when and where required.
Negotiating freight rates with preferred transporters
Consolidating goods for shipment, including domestic movements
Coordinating upliftment of product
Working with and taking instruction from work colleges /sales agents /buyers to facilitate the
logistics process.
Maybe involved with controlling import logistics for shipments via sea freight.
Liaising with freight forwarders, suppliers, and warehouse to ensure product movements
progress smoothly and timely.
Liaising with state veterinary officials for import permits, health certificates, and/or goods
in transit permits.
Compiling accurate costings of imported products for the sales agents
Complete SADC certificates, Form 18s and other export documentation for shipments.
Book loading slots with the warehouse.

ADDITIONAL

Assist in stock control and reconciliation of stocks.
Assist and offer input on SOPs.
Add value in whatever aspect of the business you can contribute too.
Reconciling Freight invoices against invoices goods were shipped on.
Must be prepared to work longer hours when necessary.
Excellent communication skills, both verbal and written, with suppliers and customers
Some marketing responsibilities may be included.
All work-related written correspondence must be professionally presented and in
grammatically correct English.

Drive Raw Material & Finished Goods Stock Planning in Business Warehouse including stock movements. Ensure that procurement strategy is followed and executed by all members of the team.
Ensure that the right processes are in place and are followed.
Ensure that, where applicable, requests for information, requests for quotation, and requests for proposals (RFP) or tender documents will contain a clear and unequivocal statement on Supplier Diversity and expectations of Suppliers
Participate in cross-functional meetings for better understanding of other functions' requirements.
Establish and maintain strong relationships with suppliers, vendors and service providers.
Ensure that all critical vendors have Safety systems and environmental procedures in place through auditing supplier premises to meet Distell Quality Assurance’s quality, health and safety standards.
Make existing and potential Suppliers aware of the relevant CSR legislative and regulatory context through planned communications.
The incumbent plans, procure, maintains receiving, warehousing, and distribution operations by initiating, coordinating, and enforcing program, operational, and personnel policies and procedures.
Complies with Nigeria federal, state, and local distribution, warehousing and material handling requirements by studying existing and new legislation; enforcing adherence to requirements; advising management on needed actions.
Safeguards warehouse operations and contents by establishing and monitoring security procedures and protocols.
. Maintains physical condition of warehouse by planning and implementing new design layouts; inspecting equipment (forklift); issuing work orders for repair and requisitions for replacement.
Achieves financial objectives by preparing an annual budget plan (ABP); scheduling expenditures; analyzing variances and initiating corrective actions.
Maintains logistics staff by recruiting, selecting, orienting, and training employees.
Maintains logistics staff job results by coaching, counseling, and disciplining employees; planning, monitoring, and appraising job results.
Contributes to team effort by accomplishing Logistics & Production results as needed.
Ensure effective procurement of Dry goods according to production plans and forecasts. Maintain good supplier relationships and ensure effective reporting on supplier performance.

Duties to include:
The Retail Buyer must be able to choose items that are appropriate for their store and its clientele.
Must be capable of keeping up with market trends.
The products must suit the needs of the customers but be within the price range that the store has developed for the customers.
Source available merchandise and negotiate prices.
Run sales promotions to tempt the buying customer.
Co - ordination of products / transport / delivery.
Must be able to source local produce.
Manage a team of staff.

The Workshop Admin/Stores Manager’s primary responsibility is the effective and efficient management of the stores and the stock related issues
It is the primary function of the Stores Manager to monitor and maintain stock levels to ensure that the workshop and daily operations of the company does not stop or deteriorate due to stock not being available
The Stores Manager has overall responsibility for buying the best quality equipment, goods and services for the company at the most competitive prices
The Stores Manager reports to the General Manager and/ Assistant General Manager
The scope of responsibilities of the Stores Manager includes management of the stores team on day-to-day activities, overseeing all tasks for the Stores Department of the Company, taking ownership, being cost effective and contributing to ensure the smooth running of the Stores Department whilst protecting and uploading the Company brand/image

Reporting to COO
Overseeing 3 Category Buyers
Oversight of the procurement function, dealing with approx 200 local suppliers
Managing discounts, pricing and rebates etc from suppliers as well as SLA agreements, targets etc.
Negotiating with external vendors to secure advantageous terms
Approve the ordering of necessary goods and services
Finalize purchase details of orders and deliveries
Examine and test existing contracts
Track and report key functional metrics to reduce expenses and improve effectiveness
Collaborate with key persons to ensure clarity of the specifications and expectations of the company
Foresee alterations in the comparative negotiating ability of suppliers and clients
Perform risk management for supply contracts and agreements
Control spend and build a culture of long-term saving on procurement costs

Duties to include
Maintaining vehicle parts stock
Stock counts