Available Jobs - Procurement(18)

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Identify & deactivate redundant codes
Identify & deactivate duplicated codes after transferring any remaining quantities to the correct code
Rectify description spellings and ensure size is properly specified (Often only the code indicates the size)
Check unit of measurement (UOM) (E. g. purchasing per pallet and selling in m2 – If not costed carefully, a wrong price might be applied)
Type in UOM in separate field to allow sales to be analysed by that unit, E.G. m2 and litres
Link to associated items so that salesmen can easily suggest additional items to customer
Link to alternative items so that salesmen can easily recommend alternatives if item is out of stock (This feature currently doesn’t exist in Poslite, except that items with similar descriptions come up when typing search words) Rectify stocks below zero
Maintain minimum / maximum stock level & reorder level
Check / maintain tax classification
Check / rectify supplier name (we have a lot of historical errors in the system from the time GRVs were being made independently of purchase orders)
Specify / verify shelf (bin) location of the item
Specify / verify item category and subcategory (many are still unallocated or lumped under ‘General’)
Link to image so that salesmen do not have to show customer actual sample (feature currently unavailable). Capture stock code according to supplier to make it easier for reordering
Check daily that all Inter Branch Transfers (IBTs) have cleared
Maintain outstanding purchase orders (If goods are received at a branch directly, the branch GRV currently does not knock off the Purchase Order raised at Head Office; Also some POs may be duplicated or expire before being fulfilled)
Monitor goods returns register (GRN register), to ensure all suppliers issue credit notes for items received damaged (Currently maintained online by Receiving Complex / Receiving, and corresponding CNs entered by accounts). Also review goods RETURNED reports for both.
Monitor cost Vs selling price report as a check on correctness of pricing
Monitor buying patterns against stock replenishment report
Email stock take discrepancy report daily
Run slow moving stock report, check pricing, display, salesmen’s knowledge of product and thereby make the appropriate recommendations to management.
Maintain stock movement vouchers
Regularly review ‘Codes with no stock takes’ report
Oversee stock takes.

The Stores Assistant reports to the Stores Controller
The scope of responsibilities of the Stores Assistant includes receiving and issuing spares, ordering stock and other consumables, data capturing and conducting stock takes
Loading and offloading spares
Receiving spares manually
Receiving Spares in FMS
Packing spares on the shelve
Dispatching spares for breakdowns
Dispatching spares for reconciliation
Batching invoices and submitting them to the Buyer for budget preparation
Responsible for the security of stock
Assisting in alerting the Buyer on reorder level
Completing the Data Mark change books with all the branded components movements
Filling in all breakdowns and D notes for the company manually
Compiling all breakdown spares sent to other depots
Data capturing all daily workshop requisitions
Keeping the stores area clean and tidy
Keep and file records
Safe guard company property
Contribute for the continuous development of FMS stores modules to benefit and reduce wasted time
Ensure FMS is used to its full functionality which allows for full control of the fleet at all times and full visibility and risk management
Ensure that information related to the interests of the company and or the markets within which we operate are communicated to management
Contribute with any innovative ideas or ways that may improve the operations and/or efficiency of the company and share/communicate it in a proper manner to management
Perform other tasks as may be required by the Stores Controller and/or Workshop Administration Manager and/ or his deputy

Based on production planning, ensure all raw material ordered and delivered to various production departments in-time for the production schedule.
Daily monitoring of material usage to ensure that material consumption in line with company recipes.
Ensuring all material movements, job cards and logistics are entered according to company procedure in the company enterprise resource planning software.
Coordination of finished goods dispatch to Warehouse department for distribution.
Minimise stock variance through accurate documentation procedures, orderly stock keeping and daily stock checks.
Coordinate monthly rolling stock takes with production departments according to company procedures.

Support the buying department in the purchase of goods, materials and services to ensure that the company operational needs are met.
Taking into account the price, quality, timeous delivery and continuity of supply of goods.
Research, select and purchase quality products and materials.
Build relationships with suppliers and negotiate with them for the best pricing.
Process requisitions and update management on status of orders.
Analyse market trends in general, company spares/parts usage and apply this knowledge to make insightful buying decisions.
Coordinate with inventory team, management, and stores as required.
Assess quality of stock received and escalate any discrepancies to suppliers and management.

Responsibilities and Duties include but are not subject to:
Demand forecasting based on historical data sales analysis
Procurement process flow
Tying purchases to budget and demand/forecasts
Stock position reporting
Sourcing of general goods and services
Supplier management and dispute resolution
Managing and updating of supplier database
procurement liaison & Kissflow approvals
LOGISTICS
Supervision of local distribution
Plan and monitor inbound and outgoing deliveries
Logistics spend & expenses
Coordinate schedules, trips/transport between multiple departments and locations
to support the distribution processes
Logistics liaison
Costing of local and global purchases
Margin reviews and adjustments
Ensure stock received is entered into the system at the right cost and margin
Ensure all stock that had been sold has been invoiced and taken out of the system at the right price and margin
Product organization as per regulatory standards
Inbound and outbound processes and controls
Product expiry monitoring to ensure that damaged and obsolete stock is identified and separated from the rest of the stock
IMPORTATION
Process shipments by coordination with suppliers, customs, ports, clearing agents and courier companies
Clearing agents management and liaison
Forwarders and inland transportations engagement
Select carriers and negotiate contracts and rates
Research ideal shipping techniques, routing, and carriers
Overseeing the communication with discharge port agents and customs brokers regarding import/export activities and policies.
SLAs with service providers FLEET MANAGEMENT
Vehicle service and maintenance
Vehicle running costs analysis
Vehicle tracking & Driver management
REPORTS
Stock position reporting – monthly or whenever required in liaison with Finance department
Planning report - weekly
Vehicle running costs - Monthly
Supplier performance metrics – lead times - Quarterly
BPO’s – completed and received/outstanding (GIT) – monthly
Any other duties as assigned.

Overseeing receiving, warehousing and distribution operations.
Implementing operational policies and procedures.
Implementing and overseeing security operations.
Ensuring effective and safe use of warehouse equipment.
Ensuring safety of staff.
Motivating and disciplining staff.
Maintaining documentation and keeping accurate records of warehouse activities.
Maintaining awareness and knowledge of condition and location of fleet vehicles.
Assisting with deliveries where required.

KEY OBJECTIVES
To ensure that all staff are managed efficiently to ensure all physical stock movements of finished goods are manually recorded and balanced.
To ensure the housekeeping of all warehousing of products is maintained in an orderly manner to create efficiencies. To ensure that the company’s fleet is managed efficiently.
To manage all staff within the department with clear job descriptions to ensuring accountability and staffing cost efficiency.
Duties include but are not limited to:
Leads warehouse and distribution team
Manages finished goods warehouses and stocks-including perishables
Investigates and communicate stock variances
Manages logistics and distributions of finished products
Facilitates and ensures relevant documents are raised
Manages company fuel requirements
STOCK MANAGEMENT AND CONTROLS
SYSTEM MANAGEMENT
DISTRIBUTION AND FLEET MANAGEMENT
HOUSEKEEPING / STOCK MANAGEMENT
STAFF MANAGEMENT

Duties to include but not limited to , purchasing of vehicle spare parts and anything that may be needed in the organisation

The suitable candidate should be able to perform the following duties;
Communicating with all site clerks for shift-reports so as to update the weekly & monthly drilling reports, to be submitted every Friday and month-end respectively.
Capturing, verifying and filing of all stock related information records.
Compiling and updating all stock inventory receipts, issues and balances status at head office and all sites, in Pastel.
Track stock levels and performance of issued stock and submit performance reports.
Maintaining the stock room and all storage areas are kept in a clean and easily accessible manner
Forwarding all up to date drilling information to Accounts and Operations Manager.
Maintaining stock company records and conducting stock take at all sites each month.
Attending to site personnel queries and requests for stock, and maintain buffer stock levels
Deal with queries from clients
General administrative and clerical support
Maintain an adequate inventory of office supplies
Monitor the use of supplies and equipment
Assist to coordinate the repair and maintenance of office and workshop equipment
Maintain neat and tidy workspace, desk drawers filing cabinets etc should all be smartly organized in a logical manner

Inspects goods received with security officer and records expired products in a control book.
Reports any inconsistencies with goods received to Warehouse and Distribution Manager immediately before receiving.
Liaises with forklift driver to offload goods and ensures that stock is stacked in the correct warehouse according to SOP.
Processes Internal Stock Transfer for stocks and submits to Accounts.
Liaises with WD Manager on stock about to expire and breakages of goods received.
Files his IST copy and sends another copy with supplier’s driver.
Ensures a security officer is present during offloading and loading process.
Adheres to SHEQ policy and SOPs at all time and makes certain that the appropriate protective clothing is always on.

Sourcing quality scrap.
Pricing of scrap.
Assessing quality of scrap and handling the delivery of the scrap.
Supervising scrap cutters and off-loaders and managing the stock of the scarp.
Handle customer issues in a professional timely manner.
Gathers appropriate information about the local market concerning prices, competitor information and availability of supply.
Work closely with Logistics to determine the most cost effective way to haul material and the proper equipment needed.

The Logistics & Procurement Manager will be a supply chain and logistics expert who will specialize in implementing cost-effective purchases of all goods and services, as required by the company. Ensuring quality control and adhering to the company’s policies and procedures on supply chain management will be some of your main priorities when carrying out this role. In addition you will be responsible for all supply chain management duties including selecting carriers, researching shipping methods, assessing budgets, and organizing storage.
The successful candidate must demonstrate strong attention to detail in order to oversee daily operations and logistics employees. In addition to having excellent organizational skills, you should also possess in-depth knowledge of logistics and inventory systems.
Procurement Responsibilities:
Developing procurement strategies that are inventive and cost-effective.
Sourcing and engaging reliable suppliers and vendors.
Negotiating with suppliers and vendors to secure advantageous terms.
Reviewing existing contracts with suppliers and vendors to ensure on-going feasibility.
Building and maintaining long-term relationships with vendors and suppliers.
Approving purchase orders and organizing and confirming delivery of goods and services.
Performing risk assessments on potential contracts and agreements.
Controlling the procurement budget and promoting a culture of long-term saving on procurement costs.
Overseeing and managing the IT systems that track shipments, inventory, and the supply of goods.
Preparing procurement reports.
Logistics Responsibilities
Select carriers and negotiate contracts and rates.
Plan and monitor inbound and outgoing deliveries.
Supervise logistics, warehouse, transportation, and customer services.
Organize warehouse, label goods, plot routes, and process shipments.
Respond to any issues or complaints.
Research ideal shipping techniques, routing, and carriers.
Work with other departments to incorporate logistics with company procedures and operations.
Evaluate budgets and expenditures.
Update and evaluate metrics to assess performance and implement enhancements.
Ensure all operations adhere to laws, guidelines, and ISO requirements.

Duties:
Supervising stock taking
Coordinate regular inventory audits
Keep updated inventory records

Duties to include:
The Food Buyer must be able to choose items that are appropriate for their store and its clientele.
Must be capable of keeping up with market trends.
The products must suit the needs of the customers but be within the price range that the store has developed for the customers.
Source available merchandise and negotiate prices.
Run sales promotions to tempt the buying customer.
Co - ordination of products / transport / delivery.
Must be able to source local produce.
Manage a team of staff.

Perform buying duties when necessary.
Prepare purchase orders and send copies to suppliers.
Compare suppliers bills with purchase orders to verify accuracy.
Prepare, maintain, and review purchasing files, reports and price lists.
Check shipments when they arrive to ensure that orders have been filled correctly and that goods meet specifications.

Reporting to COO
Overseeing 3 Category Buyers
Oversight of the procurement function, dealing with approx 200 local suppliers
Managing discounts, pricing and rebates etc from suppliers as well as SLA agreements, targets etc.
Negotiating with external vendors to secure advantageous terms
Approve the ordering of necessary goods and services
Finalize purchase details of orders and deliveries
Examine and test existing contracts
Track and report key functional metrics to reduce expenses and improve effectiveness
Collaborate with key persons to ensure clarity of the specifications and expectations of the company
Foresee alterations in the comparative negotiating ability of suppliers and clients
Perform risk management for supply contracts and agreements
Control spend and build a culture of long-term saving on procurement costs

Duties
Purchasing
Logistics
Purchasing Administration Compliance
Working under standard operating procedures

Duties to include
Maintaining vehicle parts stock
Stock counts