Available Jobs - Procurement(16)

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Duties to include:
Raise requisitions and purchase orders
Check validity of requests to purchase and resolve or refer non-compliant requests as appropriate.
Investigate queries and discrepancies with requisitions, receipts, orders and invoices escalating as required.
Check that deliveries have been made, raise GRNs, and process returns to vendors.
Ensure that all orders are charged back at correct values and quantities, making any required amendments.

The Workshop Admin/Stores Manager’s primary responsibility is the effective and efficient management of the stores and the stock related issues
It is the primary function of the Stores Manager to monitor and maintain stock levels to ensure that the workshop and daily operations of the company does not stop or deteriorate due to stock not being available
The Stores Manager has overall responsibility for buying the best quality equipment, goods and services for the company at the most competitive prices
The Stores Manager reports to the General Manager and/ Assistant General Manager
The scope of responsibilities of the Stores Manager includes management of the stores team on day-to-day activities, overseeing all tasks for the Stores Department of the Company, taking ownership, being cost effective and contributing to ensure the smooth running of the Stores Department whilst protecting and uploading the Company brand/image

Duties Includes
Monitor and delegate assigned tasks by the Supplies Manager/ Stores
Controller to the respective stores.
Ensure daily interim control on the issuing of stock.
Ensure controlled withdrawal of commercial shelf life items.
Solve any discrepancy raised by the inventory/ audit section.
Liase with Line Maintenance on requirement and placement of outstation stock holdings.
Maintain good housekeeping of the working/ stores area.
Supervision an administration of binning section.

Duties to include
Receiving, checking, recording, organising and storing stock as it is received
Taking inventories of stock and products, ensuring that they are safely and properly stored
Dispatching and loading goods out of the warehouse for delivery

Responsible for spearheading the purchasing process from selecting suppliers to ensuring stock optimization to ensuring stock optimization and cost effective purchasing of all goods and services.
Key Responsibilities
Strategizing and negotiating with suppliers and vendors for cost effective purchasing
Ensuring adherence to procurement policies and procedures.
Formulation of short, medium and strategic procurement plan, review and variance analysis.
Developing procurement risk matrix to minimize procurement risk.
Preparation and management of procurement budget.

Perform buying duties when necessary.
Prepare purchase orders and send copies to suppliers.
Compare suppliers bills with purchase orders to verify accuracy.
Prepare, maintain, and review purchasing files, reports and price lists.
Check shipments when they arrive to ensure that orders have been filled correctly and that goods meet specifications.<br

Development of organizational procurement strategy including categories and core assortments.
Implement category/ commodity strategies to optimize business profitability and efficiency. Execute elements of the overall operations category strategy to ensure service delivery improvements and gross margin performance.
Perform category management including strategic sourcing, supplier relationship management, contract, performance and risk management.
Creation and improvement of best-practice based processes (e.g. leadership of high-value/strategic sourcing efforts) including implement IT tools in the procurement process.
Negotiating with suppliers and vendors to secure advantageous terms, build and maintain long-term relationships.
Reviewing existing contracts with suppliers and vendors to ensure ongoing feasibility.
Develop and implement a performance measurement tools (Procurement KPIs) that are used to evaluate and monitor the efficiency of an organization’s procurement management.
Development of benchmarks and scorecards to be used for continuous improvement and identification and realization of cost-saving and cost reduction opportunities.
Managing the skills and competency development of procurement development of benchmarks and scorecards to be used for continuous improvement and identification and realization of cost-saving and cost reduction opportunities.
Managing the skills and competency development of procurement staff, including training development and knowledge management capabilities.
Leadership of cross-functional teaming across other business functions and initiatives .
Develop, communicate and administer procurement team performance and development plans and appraisals.
Manage current procurement policies, procedures and programs with a focus on their ability to enhance organizational value and efficiency; meet regularly with respective stakeholders regarding procurement for their understanding and/or recommendations to enhance policies, procedures and develop, communicate and implement new/revised policies, procedures and programs as needed.
Develop a centralized procurement program that adds value and efficiency to the organization including pricing, stock movement, promotions/sales campaigns.
Process purchase orders; develops bids and proposals; and reconcile any invoice discrepancies.

Managing theoretical stock against actual stock.
Ensuring that stock is stacked and packed neatly in demarcated areas.
Monitoring access into store area and taking corrective action
Ensuring that the stores department facilitates the timeous and correct distribution of products.
Solving problems and stock discrepancies
Ensuring the correct loading and off-loading of products.
Monitoring of stock levels and ensuring timeous supply of stock to customers.
Ensuring stock is handled correctly
Weekly and monthly stocktaking
Ensuring correct documentation pertaining to stock control and customer returns.
Ensuring a safe working environment by adhering to safety procedures.
Report all unsafe conditions to Safety rep or Warehouse Manager immediately.
Ensure proper housekeeping.

Runs the warehouse activities to help meet departmental goals
Assists in drawing up the departmental budget.
Ensures seed deliveries are checked for defects and purity before offloading commences
Monitors receiving procedures and turn around of offloading traffic.
Monitors seed storage procedures and plans for stacking methods
Monitors dispatch procedures and turn around of collection traffic.
Prepares warehouse labour output
Trains warehouse staff
Plans and organizes fumigation with external fumigators
Ensures nonconforming products are controlled
Ensures products are maintained and ready for stock take
Reports and monitors security of stocks
Ensures labour produces the required results
Interprets and carries out instructions
Communicates with Production department on matters of quality issues
Communicates and advices Sales department on matters of stocks and customers.
Liaises with processing plant department with regards to processing.
Communicates with IT with regards to information on systems
Ensures that handling equipment is maintained

Our client is looking for a strong Finance/Accounts candidate that has some supply chain or procurement experience or even looking to take their career down a different route.
This is a new role to the company and so the job description yet to be finalised
The role is open to candidates of all nationalities but must be willing to relocate to Beira, Mozambique
We are looking for someone that is meticulous, has an eye for detail and looking for a new challenge
If you have experience in a supply chain or procurement role that will be an added advantage
Must have a degree in finance/accounts or similar
Must have at least 5 years work experience, ideally at a Management or Senior role

Developing procurement and stores systems and procedures; recommends adoption of procurement systems, policies and procedures.
Supervises the implementation of approved procurement and stores systems and procedures.
Evaluating quotations, negotiating and placing orders for purchase of raw materials, consumables and services.
Conducting due diligence on intended suppliers through vendor appraisals.
Monitor supplier performance through periodic vendor rating exercises.
Coordinating and liaising with clearing agents for imports and exports.
Negotiate terms and conditions of purchase for goods and services with suppliers.
Develop and maintain mutual win-win relationships with all suppliers.
Supervising procurement and stores staff and functions.

Responsibilities Include:
To source, and purchase goods and services, for the company according to its available budget for all departments
Negotiating for the best possible terms and placing orders for the supply of goods and services to meet planned customer requirements
Evaluate received quotations and make commercial recommendations To expedite orders to ensure timely delivery of goods and services
Develop and maintain a culture of procurement cost savings through price negotiations and reduction of risk Liaison with stock/stores keepers and end users in managing inventory levels on continuous basis. Assist in the preparation of Procurement Plans
Carry out market research on existing and new sources of supply and market development in the quest for continuous and improved service delivery
Facilitate the process of shipping, trucking and transporting of goods Receive goods on behalf of the Company and arrange for such deliveries to the end users

Duties and Responsibilities;
* Developing fuel procurement strategies that are inventive and cost-effective.
* Provide guidance on sourcing and procurement processes of fuel.
* Sourcing and engaging reliable suppliers and vendors for fuel.
* Negotiating with suppliers and vendors to secure advantageous terms.
* Preparing & reviewing new contracts.
* Reviewing existing contracts with suppliers and vendors to ensure ongoing feasibility.
* Meticulously manage all aspects of procurement from negotiation to delivery of fuel.
* Building and maintaining long-term relationships with fuel vendors and suppliers.
* Approving purchase orders and organizing and confirming delivery of fuel.
* Evaluate suppliers based on price, quality, and delivery speed.
* Interview vendors and visit suppliers’ plants/distribution centers to examine and learn about the fuel.
* Controlling the procurement budget and promoting a culture of long-term saving on fuel procurement costs.
* Examines existing procedures or opportunities for streamlining activities to reduce operating costs and improve transport and distribution needs.
* Overseeing and managing systems that track shipments, inventory, and the supply of fuel.
* Data analysis and preparing procurement reports.
* Ensuring the fuel supply meets the required standards and specifications.
* Ensure all Contract and Purchase Order close-out is undertaken in a timely manner, including the resolution of claims as and when required.
* Track and report key functional metrics to reduce expenses and improve effectiveness.
* Collaborate with key persons to ensure clarity of the specifications and expectations of the company.
* Risk and compliance management.
* Reports any breaches of safety to management.
* Reduce Risk and Ensure Supply Security.
* Ensuring quality control and adhering to the company’s policies and procedures on supply chain management.
* Performing risk assessments on potential contracts and agreements.
* Ensure Adherence to HS&E and Environmental Requirements.

Help to develop and implement supply chain and contract management instructions, policies and procedures following management approval;
Support in designing and implementing improvements to Stores and Procurement information systems and processes
Help to identify cost saving opportunities and reduce costs within the Stores and Procurement processes by liaising with the Procurement Manager;
Manage systems that ensures Stores has stock to maintain the fleet without delays, and that analyse present and future needs to avoid stock-outs and shortages. This includes managing the output and performance of Stores and Procurement staff;
Establish and maintain strong and professional working relationships with vendors and suppliers, building partnerships that improve service delivery and pricing structures offered to the Company;
Support in managing vendor and supplier relationships;
Price check procurement requirements finding the correct balance between quality and price by critical correspondence with suppliers and internal customers on their stock requirements, and setting the standards for support staff in this regard;
Expand Second Hand Stores and promote the use of second-hand spares to reduce costs and waste by implementing used spares stock management systems throughout the BU’s;
Establish and maintain a strong and professional working relationship and communication channel, primarily with workshops, but also with divisions and BU’s in the Group to ensure efficient service delivery;
Ensure Stores and Procurement Information Systems procedures (Sage, FMS) are maintained and IS records are accurate and kept up to date by directing and coordinating the activities of staff;
Contribute to the continuous development of Sage Stores module;
Implement robust security and stock control mechanisms to protect the Company’s assets;
Help to maintain and manage all data and records of the fleet in Sage and ensure that the physical vehicle matches with the record on Sage;
Manage the availability of spare parts to reduce unscheduled downtime of the fleet to 30 minutes;
Liaise with Workshop to obtain information about spares needs to ensure the procurement of spares that meet manufacturers and Company specifications, for delivery on time;
Manage the housekeeping of the work environment and promote work professionalism;
Train Stores teams to have a service provision outlook and to treat the people they are supplying as “customers”, able to engage with suppliers, the authorities and colleagues in the realisation of their work. Stores is the shop front of the business;
Assign work areas and tasks to subordinates and ensure the completion of work assigned by manging their performance on a daily basis and through the Company performance appraisal system;
Help to develop and comply with HSES regulations by developing anti-theft measures and assuming responsibility for the security and safe-keeping of stock, especially tools, spare parts, diesel, etc;
Manage, supervise, support and develop the Stores and Procurement team, ensuring motivation, discipline, performance and morale is maintained;
Perform other tasks as may be required

The Procurement Manager will be a supply chain and logistics expert who will specialize in implementing cost-effective purchases of all goods and services, as required by the company. Ensuring quality control and adhering to the companys policies and procedures on supply chain management will be some of the main priorities when carrying out this role.
Developing procurement strategies that are inventive and cost-effective.
Sourcing and engaging reliable suppliers and vendors.
On going due diligence on new and current suppliers to prevent any conflict of interest.
Negotiating with suppliers and vendors to secure advantageous terms.
Obtain best value for the expenditure of company funds.
Providing for ethical and fair treatment of the buyer and seller.
Ensuring transparency, integrity, and accountability in procurement operations.
Reviewing existing contracts with suppliers and vendors to ensure on-going feasibility.
Building and maintaining long-term relationships with vendors and suppliers.
Approving purchase orders and organizing and confirming delivery of goods and services.
Performing risk assessments on potential contracts and agreements.
Controlling the procurement budget and promoting a culture of long-term saving on procurement costs.
Overseeing and managing the IT systems that track shipments, inventory, and the supply of goods.
Preparing procurement reports.

This is an excellent opportunity to grow and develop within the company and become a valued member of the procurement team. Reporting to the Buyer, you will be responsible for the procurement of materials and providing purchasing support to the rest of the team.

Your duties will include but not be limited to:

* Assisting the buyer with the selection of the right product mix.
* Writing, placing and tracking purchase orders.
* Ensuring products are purchased at the right time, to specification and at a good price.
* Negotiating with vendors and building positive, long-term relationships.
* Researching new suppliers and making recommendations to the buyer.
* Preparing competitive retail and pricing strategies.
* Planning, monitoring and maintaining suitable inventory levels.
* Preparing budgets and forecasting purchasing trends.
* Compiling reports on product performance and statistics.