Available Jobs - Procurement(18)
Interview top tips
Available Jobs Procurement
Duties to include:
Ensuring quality control
and adhering to the companys policies and procedures on supply chain management will be some of the main priorities when carrying out this role.
Developing procurement strategies that are inventive and cost-effective.
Sourcing and engaging reliable suppliers and vendors.
On going due diligence on new and current suppliers to prevent any conflict of interest.
Negotiating with suppliers and vendors to secure advantageous terms.
Obtain best value for the expenditure of company funds.
Providing for ethical and fair treatment of the buyer and seller.
Ensuring transparency, integrity, and accountability in procurement operations.
Reviewing existing contracts with suppliers and vendors to ensure on-going feasibility.
Building and maintaining long-term relationships with vendors and suppliers.
Approving purchase orders and organizing and confirming delivery of goods and services.
Performing risk assessments on potential contracts and agreements.
Controlling the procurement budget and promoting a culture of long-term saving on procurement costs.
Overseeing and managing the IT systems that track shipments, inventory, and the supply of goods.
Experience with Procurement Software such as Buyer quest, SAP Fieldglass, Precoro, etc
In-depth knowledge of preparing and reviewing contracts, invoicing, and negotiation terms.
Duties to include:
Stock management and reconciliation
Managing returned products
Assisting with dispatching finished products
Assisting with coordinating logistics issues
Good with numbers
Excellent communication skills
Assist in receipt and processing of local requisition forms from all departments
Liaising with suppliers where necessary to facilitate receipt of quotes as per the procurement guidelines
Conduct regular fixed purchasing trips to Chiredzi to fulfil requisition orders
Liaise with Finance Department to ensure payments, where necessary, are made in advance and that sufficient funds are made available for purchases
Retire invoices and requisitions for completed purchases
Maintain purchase order records and track outstanding purchase requisitions on a weekly basis
Assist in the updating and maintenance of preferred supplier lists for key items
Preparing annual data to use to determine purchasing needs / patterns
Work as an active team member to complete team goal
Prepare documentation and inventory for audits
Follow up with local suppliers, as needed, on back orders and other queries
Communication to budget holders on the status of items requested under local procurement when requested
Notify budget holders within 24 hours of item(s) not purchased and action taken to source the item(s)
Assist in liaising with key suppliers and partners to ensure efficient and cost effective service/supply and maintenance of good relationships
Assist to offload inventory from trucks and stack in proper location
Work in conjunction with warehouse staff to ensure all products arrive in good condition
Working with warehouse staff to compare deliveries with purchase orders to identify discrepancies
Regularly ensure that the company is receiving the best pricing and service available and make recommendations where this needs to be reviewed
Perform other duties as requested by the Management or as necessary from time to time
Very good oral and written communication skills in English and ability to communicate internally within the organisation and with suppliers and partners
Good and diligent administrative skills, balancing processes and checks and balances with efficiency
Ability to detect and understand an issue or problem and methodically work towards solving the issue
Highly methodical and organised, tracking items on order, their progress and communicating this effectively
Continuously alert to opportunities for improvements in procurement processes or for better service or pricing from suppliers
To develop a systematic approach to local purchasing using the current ERP.
To work with IT team to develop reporting tools for analysing purchases.
Develop and maintain a database of local suppliers by category.
To initiate local orders for approval.
Track local orders from initiation to delivery and payment.
Goal driven and able to motivate team member to achieve results
Great goal-setting skills
Ability to work in a fast-paced environment
Advanced data analysis and data visualization
Excellent communication and people skills to work with suppliers
• Run weekly and monthly replenishment reports
• Review MRP and place orders for raw materials as required and according to set targets
• Orders to be accurate and placed within 24 hours and followed up/delivery confirmed within 48 hours
• All potential or actual raw material shortages to be marked on system and communicated timeously
• Continuous follow up on delivery of all orders
• Ensure deliveries include necessary documentation
• Amend purchase orders as required
• Update system pricing via Procurement Manager
• Liaise with new/existing suppliers regarding cost effective/alternative products
• Ensure all necessary QC documents are obtained and submitted for approval of new suppliers/products
• Place orders for consumable items for production – as required
• Liaise with Accounts Department regarding Supplier Account Queries
• Liaise with Production Planner regarding weekly and monthly schedules
• Liaise with sales team regarding straight sale products
Duties to include
Direct the Re-Organisation of the Stores Department
Implement Stock Control Systems
Undertake Inventory and Stock Checks
Monitor and Implement Security Systems
Training of Subordinate Stores Personnel
Ensuring Proper Inventory & Asset Management Systems
Inventory and procurement
? Develop business relationships with suppliers and vendors
? Reconciliation, quotations and procurement of all tools, equipment, stationary and office supplies
? Securing and controlling the movement of all company movable assets
? Enforcing strict adherence to inventory SOPs
? Checking in and out of tools and equipment to deployment and operations teams
? Reconciliation of tools and equipment upon return to Inventory
? Quarterly inventory stock takes
? Asset reconciliation and tracking
? Receiving of incoming stock via purchase order into Odoo
? Ensure all purchase order are approved in line with standard operating procedures
? Requesting new product items procured are created on Odoo
? Liaising with Inventory Administrator in South Africa on queries and follow ups
? Weekly meeting with Inventory Administrator to go over equipment and/or tool movements, queries, etc.
? Accurate vehicle service and maintenance tracking
? Vehicle service and repair coordination
? Accurate record keeping of company vehicles
? Vehicle import, licensing and insurance renewals and record keeping
? Log book management for all vehicles
? Facilitation of vehicle sales and purchasing
? Vehicle battery management
? Vehicle dash cam maintenance
? Vehicle cleaning coordination
General Maintenance and Administrative tasks
? Running office errands as and when needed
? Coordinating and conducting site visits
? Office cleaning Coordination
? Building maintenance and upkeep Coordination
? Garden maintenance and upkeep coordination
? All office filing and record keeping
? Security System Maintenance and repair Coordination
? Office ZESCO and Generator service, maintenance and refueling.
? Operations interventions project assistance
? Office accounting administration
? Resourceful, hardworking and honest.
? Flexible and eager to lend a hand wherever needed, even if a specific task may fall outside the core job description.
Overseeing and supervising employees and all activities of the purchasing department.
Preparing plans for the purchase of equipment, services, and supplies.
Following and enforcing the company's procurement policies and procedures.
Reviewing, comparing, analyzing, and approving products and services to be purchased.
Managing inventories and maintaining accurate purchase and pricing records.
Maintaining and updating supplier information such as qualifications, delivery times, product ranges, etc.
Maintaining good supplier relations and negotiating contracts.
Researching and evaluating prospective suppliers.
Preparing budgets, cost analyses, and reports.
Good analytical and strategic thinking skills.
Supervisory and management experience.
Attention to detail.
Duties Include Assisting the Procurement Manager with:
Tenders: New vehicles
Acquisitions: New vehicles and equipment
Contracts with all suppliers
Fuel: Secure approved suppliers and network, secure reciprocal work, include clients fuel supply into network
Tyres: secure tyres supply agreements, implement reliable cost effective supply to all operations
Escalations: Manage and approve all supply escalations
Spares consolidation: Consolidate spares supply from South Africa or from abroad
Inventory: coordinate inventory levels with supply of spares, holding cost, delivery time, critical spares stock, inventory between coordination between depots, reorder levels and check that inventory is optimum at operations
Purchasing for all sites in country
Weekly Ensure the right inventory is procured per site in line with reorder parameters established through ABC forecasting model.
Monitor and manage aging orders with weekly feedback
Map lead times with supply base in country providing weekly and monthly reports on supplier performance and OTIF
Back-order management 7 days, 14 days and 30 days plus.
30 Day stock holding inline with supplier lead times.
Supply parts at a 90% OTIF or better
Stores and Inventory Management per site in country
Ensure stores staff are aligned to policy, identity training requirements to lift the standard of stores management.
Provide support in best practise to stores controllers around but not limited to:
Overall accountability to stock count accuracy and variances In line with 5% tolerance up and down.
Obsolete inventory management, 5% relative to required stock holding value.
Stock Turn by each movement category strategy
o 5 to 7 times annually in season
o 4 Times in off crop period
Coaching and Mentoring
Coaching stores controllers, buying administration and supervisors to take ownership of processes in line with their functions. Participate directly in implementation of new projects management around purchasing and stores to drive Implementation requirements
Assess impact of supply chain operations
Evaluating performance of stores through coaching, developing staff to provide internal customers best service and availability requirements relative to Stores and purchasing KPI’s
Tracking implementation progress and reporting back to management.
Implement and manage key relations
Promote ongoing exceptional relationships with internal customers.
Seek collaboration with customers and their participation in initiatives where necessary to fulfil supply chain mandate
Duties to include
Assistance with the preparation of Request for Quotation, Initiations to Bid, Requests for Proposal and co-ordination of their timely dispatch
Assist the Procurement Manager in maintaining current up to date Procurement documents and Manuals Routing copying and circulation of quotes, bids and proposal for evaluation
Researching pricing obtaining quotes locally on low value items
Assist with the coordination with the selected bidder to ensure completion of administrative processes including Bid Security
Coordinate with requestors and make sure the right materials needed. Find out the sample of material to be purchased if necessary
A team player who demonstrates patience, flexibility and honesty
Be willing and able to meet tight deadlines and work long hours when required
A self-starter, who is able to plan and manage his/her own work, takes initiative and strives to meet deadlines
Duties and Responsibilities:
• Develop and agree strategic objectives for procurement
• Support Request for quotation (RFQ) process through internal data collection, external brief, external data collection, data analysis, evaluation and feedback to stakeholders
• Support project implementation of Procurement strategy as defined by Group Procurement Manager (ex. Qualification of alternate sources and/or specifications)
• Conduct annual suppliers’ price reviews
• Act as liaison between demand and supply planning teams to support material forecasting processes
• Support implementation of Material Resource Planning (MRP) in Syspro through collection and validation of purchasing parameters, upload of data and ongoing monitoring of functionality of MRP
• Monitor stock cover of key material components
• First escalation point for pending supply risks
• Validate alignment of quotations for new components against supply agreements in place or components of similar nature. Escalate variances or unique components to Group Procurement Manager
• Support validation process of pending write-off costs per Stock Standstill document managed by NPD
• Ad hoc support of NPD engagement with external suppliers with regards to new requirements, pending changes or planned discontinuations
• Action orientated
• Energetic and passionate
• Solid knowledge and understanding of procurement processes, policy and systems
Measures are competitive and reliable performance for on-time, complete, and accurate delivery with the best value meeting requirements at the lowest cost.
Responsible for buying best automotive parts.
Strategic sourcing and vendor quote request.
Ethically manage the buying process with specified target pricing, cost, quality, and delivery targets and communicate status to stakeholders.
Partner with other departments to achieve best possible value available from supply base to ensure continuous supply of required goods and materials to reduce risk or impact on business operations.
Negotiate contracts and review opportunities to reduce costs using negotiation and procurement best practice tools and methods.
Manage schedule changes, remediation plans, and ensure changes are reflected within the appropriate system.
Ensure that a consistent approach is used for all supplier relationships.
Ensure compliance to all company guidelines and purchasing policies and procedures.
Prepare purchase orders that are aligned with final negotiations with suppliers, targets and requirements.
Identify Import/Export rules and regulations to ensure compliance.
Performs other duties as assigned.
Strong analytical mindset
Outstanding negotiation skills
Duties to include:
Participate in stock counts and the respective reconciliations.
Coordinate deliveries into the warehouse.
Source and register respective suppliers on platform with all necessary documentation.
Source, procure, secure and take stock of all Company stationery, grocery items, consumables and necessities.
Administrating and filing all procurement related documents
Able to work with no supervision
Overseeing receiving, warehousing and distribution operations.
Implementing operational policies and procedures.
Implementing and overseeing security operations.
Ensuring effective and safe use of warehouse equipment.
Ensuring safety of staff.
Motivating and disciplining staff.
Maintaining documentation and keeping accurate records of warehouse activities.
Maintaining awareness and knowledge of condition and location of fleet vehicles.
Assisting with deliveries where required.
Travel required to respective sites within Zimbabwe to ensure stores etc on these sites are in order.
Excellent understanding of warehouse management procedure
Valid drivers' license.
Proficient computer skills.
Outstanding communication skills, both written and verbal.
Outstanding leadership, organizational, multitasking and problem-solving skills.
Strong people skills.
Available to work extended hours.
Reporting to management
GP and Stock Analysis
Inputting stock figures in to computer
Receiving and Dispatching of products
Good with figures
Attention to detail
Send weekly orders through to the factory
Analysing sales tracking
Collecting and planning special branch orders
Assessing yard capacity
Raw material availability - Keeping track of customer orders / collections
Receive and check stock from the factory
Keeping track of production vs order records (ensure orders are completed and no over ordering) Ensuring that production records are accurate.
Managing returns / damaged stock from the branches.
Enter stock into stock management system
Store stock correctly
Physically dispatch to branches and customers the correct stock
Ensure paperwork is done accurately
Manage and coordinate delivery trucks
Prepare for stock takes
Collection’s folders accurate and up to date
Able to plan, organize and lead a cohesive team
Able to deal and manage conflict situations
Decision making skills
Pro-active management style
Accountable and responsible person.
Control and Management
Overseeing the formulation of the procurement budgets, plans, policies, procedures, controls & promoting the culture of long-term saving on procurement costs,
Formulate control strategies for unforeseeable circumstances to any delays for deliveries,
Manage technologies systems that track the shipment, inventory, and supply of materials and report key functional metrics to reduce expenses and improve effectiveness.
Approve all procurement orders,
Procurement process optimization,
Reviewing, comparing, analyzing, and approving products and services to be purchased.
Maintaining accurate purchase and pricing records.
Control company spending,
Administration & Compliance
Follow up on payments to Suppliers and ensure that Suppliers are paid on time within agreed time frames and adherence to credit terms.
Lead transformational activities to build procurement organizational capabilities and improve procurement efficiency,
Ensure all goods & services ordered conform to Procurement standards raising, recording & resolving non-compliance with relevant Departments & Staff Members
Internal Customer & Supplier Relationships,
Market Knowledge of Suppliers of goods/services,
Results Driven & Strategic Planning,
Performance Productivity Management,
Excellent Verbal & Written Communication skills at all levels of the business hierarchy,
Time Management, Detail-oriented and ability to manage a business by the numbers,
Innovative thinking and ability to solve simple & complex problems with the target to achieve set goals.
Management experience to include excellent supervisory, leadership capabilities, & mentoring skills
Strong communication and negotiations skills
Good analytical and strategic thinking
Knowledge of ERP systems,