Available Jobs - Procurement(10)
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Available Jobs Procurement
The Buyer will be responsible for creating purchase order tracking systems, alerting management when orders have been filled and invoices from vendors have been issued, answering vendor questions and providing them with additional order documentation as needed.
Develop an efficient and accurate system for monitoring all open purchase orders
Deliver a weekly purchase order report to management that indicates the vendor invoice number for all closed purchase orders
Work with the inventory management team to ensure that all deliveries satisfy the assigned purchase orders and report any back-ordered or missing products
Assist the Supply Chain Manager with maintaining proper inventory levels of materials used on a regular basis
Establish reliable lines of contact with field management team to ensure that all field purchase orders are accurate
Comprehensive understanding of MS Excel, MS Word and industry standard purchase order software platforms
Impeccable attention to detail
Ability to work well with a team
Able to thrive in a high-stress and fast-paced environment
Entering inventory data in the computer system
Manage purchasing orders for incoming equipment, services, and supplies
Verify receipts and confirm purchase contents and orders are complete
Remove inventory from shipment delivery trucks
Ensure supplied stocks meet demand
Prevent overstocking and ordering
Keep track of inventory and supplies that need restocking
Develop plans for purchasing equipment, services, and supplies
Create and maintain a detailed inventory list of all incoming, outgoing, and current supplies
Prepare inventory for deliveries
Ensure correct inventory is loaded
Track and ensure deliveries are received
Compile reports inventory and supply balances
Maintain records of purchases, pricing, and other important data
Excellent verbal and written communication skills
Able to work night, weekends, extended hours, and holidays
Goal-oriented, organized team player
Accurate and precise attention to detail
Job Purpose: To grow business profitability through effective management of the supply and, development of long-term and sustainable new markets for fruit.
Reports to: General Manager Sales & Marketing
Preparation of demand-supply forecasts in conjunction with growers, sales and marketing departments
Sourcing of target volume of quality product at competitive prices
Manage a local, regional and international grower and customer data base and associated relationships,
Develop, execute contracts and service level agreements with suppliers
Management of suppliers to ensure adherence to quality, level of service and price competitiveness
Development of product specifications and ensuring compliance
Efficient and cost-effective management of packaging
Co -ordinate and manage all logistics
Development of supply chain SOPs and ensuring execution
Plan, co-ordinate and control all aspects of packaging
Development and implementation of comprehensive costing models
Management of cold storage facilities and associated infrastructure
Drive quality improvement KPIs in the supply chain space.
Achieve target gross margins
Use spend analysis to identify areas for cost reduction and process improvement
Strong negotiation skills
Excellent planning, organizational and analytical skills
Excellent interpersonal and proven communication skills, verbal and written
Good time-management skills
Strong numeracy for accurate decision making
Build and maintain relationships with major up takers/customers.
Established relationships with fresh produce suppliers and customers are an added advantage
Knowledge of the FMCG markets
In-depth knowledge of cold chain management and logistics
Experience in customs operations
Knowledge and experience in Global Gap
Entrepreneurial with strong ability to take ownership and lead
Issue contracts and purchase orders to approved suppliers
Liaison with suppliers and ensuring constant supply of material requirements
Assesses reasonableness of request from user departments before initiating procurement process
Overseeing and supervising employees and all activities of the purchasing department
Preparing plans for the purchase of equipment, services, and supplies
Following and enforcing the company's procurement policies and procedures
Reviewing, comparing, analyzing, and recommending products and services to be purchased
Managing inventories and maintaining accurate purchase and pricing records
Maintaining and updating supplier information
Ability to work under pressure
Good interpersonal skills
Proficiency in Microsoft Office and purchasing software
Strong communication and negotiation skills
Good analytical and strategic thinking skills
Supervisory and management experience
Perform buying duties when necessary.
Ensuring general contract administration
Prepare purchase orders and send copies to suppliers and to departments originating requests.
Negotiating best or optimal prices from Suppliers
Compare suppliers bills with purchase orders to verify accuracy.
Prepare, maintain, and review purchasing files, reports and price lists.
Planning and tendering for suppliers of goods and services
Check shipments when they arrive to ensure that orders have been filled correctly and that goods meet specifications.
Good communication skills
Ability to work under pressure
Ability to multi task
Good organisational skills
Good interpersonal skills
Attention to detail
Overseeing and supervising employees and all activities of the purchasing department.
Preparing plans for the purchase of equipment, services, and supplies.
Following and enforcing the company's procurement policies and procedures.
Reviewing, comparing, analyzing, and approving products and services to be purchased.
Managing inventories and maintaining accurate purchase and pricing records.
Maintaining and updating supplier information such as qualifications, delivery times, product ranges, etc. Maintaining good supplier relations and negotiating contracts.
Researching and evaluating prospective suppliers.
Preparing budgets, cost analyses, and reports. <br
Excellent communication skills
Responsible for the purchasing of spares, protective clothing and any other consumables required for use by the company
Negotiating with suppliers to ensure that the company gets the best possible deals at all times
Organizing payment for any items purchased
Evaluating the performance of suppliers (who supply new spares or recondition old ones) to ensure that the company gets value for money from them
Following up on outwork
Collection of orders and any outwork
Recommending good procurement plans, systems and procedures
Compiling of weekly budget
Obtaining at least three quotations when buying wherever possible
Raising purchase orders and getting them approved by the stores manager
Ensuring that all goods received come with a proper VAT invoice
Ensuring that GRVs are timeously raised for all goods received
Ensuring that approved invoices, with the purchase order and GRVs attached are send to accounts department for processing on time.
Developing, maintaining and updating a suppliers data base
Liaising with stores controllers on minimum and maximum stock levels for spares
Ensuring correct costing of all items/spares in stock.
Assisting with stock takes as and when required to do so
Assisting with investigations and reporting of any stock variances arising from any such stock takes
Assisting with the analysis of stock or spares usage trends
Production of daily, weekly or monthly procurement and stock usage reports
Liaising with workshops to ensure that the spares being purchased are of the right quality
Ensuring that all company assets, tools and vehicles used by stores are properly looked after and serviced as and when they are due for servicing
Contribute for the continuous development of FMS workshop administration modules to benefit and reduce wasted time
Ensure FMS is used to its full functionality which allows for full control of the fleet at all times and full visibility and risk management
Contribute with any innovative ideas or ways that may improve the operations and/or efficiency of the company and share/communicate it in a proper manner to management
Perform other tasks as may be required by the Workshop Administration Manager
Strong customer and human resources relationship skills
Details orientation (accuracy and quality orientation when working)
High levels of responsibility and accountability
Hard worker, with high levels of dedication
Energetic hands-on individual with strong leadership skills
Results orientated and good time management skills
Planning and Organizational Skills
Pro-active management style with initiative, dynamism and assertiveness approach.
Good judgment and ability to lead by example by demonstrating high ethical and moral behaviour whilst ensuring compliance with the Health, Safety, Environmental & Security and Anti-Bribery and Anti-Corruption policies for yourself
Available to pursue personal development of skills and knowledge necessary for the effective performance of the role
Main Roles and Responsibilities
Enter purchase details (vendors information, invoices and pricing) into internal databases
Place orders to replenish stocks as needed
Oversee storage of products
Coordinate regular inventory audits
Liaise with warehouse staff and other internal teams to test products’ quality that is status upon delivery and storage conditions
Keep updated inventory records
Ensure effective stock control as per company standards
Ensure risk and loss control procedures are strictly adhered to
Ensure timely documents processing
Ensure receiving and despatch procedures are being adhered to
Good organizational skills
Great communication skills
Good interpersonal skills
Good numerical skills
Ability to multitask
Leads Procurement and Warehouse team
Manages, coordinates and executes contracts
Negotiating and procurement of all products
Manages Procurement, transportation of products and related documentation
Manages all imports and clearances into Zimbabwe and export related documentation
Manages storage and issuing of raw materials and packaging of raw materials
Manages and posts incoming stock, Supplier invoice, Journals and Supplier Reconciliations
Ability to work accurately under pressure and meet set deadlines.
Ability to perform financial analysis
Ability to use pastel evolution/Excel/SAGE 1000
Excellent communication and negotiating skills
The role will cover procurement, mainly of raw materials from local suppliers, but the company may look at regional options as well going forward.
Position will cover supplier identification, tendering, reviewing of submissions, contract implementation, and managing suppliers.