Available Jobs - Procurement(23)

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The Stores Manager’s primary responsibility is the effective and efficient management of the stores and the stock related issues.
Mmonitor and maintain stock levels to ensure that the workshop and daily operations of the company does not stop or deteriorate due to stock not being available.
Has overall responsibility for buying the best quality equipment, goods and services for the company at the most competitive prices
Reports to the General Manager and/ Assistant General Manager.
The scope of responsibilities of the Stores Manager includes management of the stores team on day-to-day activities, overseeing all tasks for the Stores Department of the Company, taking ownership, being cost effective and contributing to ensure the smooth running of the Stores Department whilst protecting and uploading the Company brand/image.

1. Responsible for the development, implementation and on-going management of the Procurement Strategy for Client
and Falmouth to influence legal compliance of procurement policy and supporting legislation across the institution and to generate value for money for Client and the respective Institutions.
2. To lead the development and implementation of procurement policies and system strategies to support tendering, contracts management, spend analytics and supplier performance management.
3. To lead the development of new supply chains including small/medium enterprises (SMEs) to create greater competition and align the business to category procurement strategies.
4. To drive continuous improvement, best value and quality improvements within the team and departments in challenging existing practices and actively seek ways to achieve better outcomes, contributing to ensure key performance and financial targets are met and corrective action taken where necessary.
5. To leverage resources across all boundaries to support business goals, bringing all expertise necessary to address the institutions challenges to safeguard against contractual and commercial risk.
6. To work with the institutions’ Value for Money’ strategy, to identify and capitalise on purchasing opportunities as they arise.
7. To report to the Senior Executive team and respective committees as may be required from time to time to provide up to date status reports on procurement to include development, demonstrate value for money and compliance to regulatory procurement requirements, including Anti-Bribery and Corruption and Fraud.
8. To ensure all aspects of regulatory compliance are adhered to in regard to the respective Procurement Policies and external requirements such as procedures and implement strategies that safeguard the Client and the institution’s contractual and commercial risk.
9. To develop excellent and effective collaborative relationships with key stakeholders and external providers and other agencies to ensure strategic and operational needs are fully understood and incorporated.
10.Implementation of appropriate Frameworks
11.To lead and motivate staff and ensure that they receive appropriate support, training and development to achieve their potential. To line manage the sustainable Procurement Manager, Procurement Officer and Supply Chain Manager.
12.To identify and address procurement training needs across Client for individual and organisational development.
13.Establishing and managing future demand and capacity planning including the development to supplier risk management.
14.Promote importance of procurement across the organisation and best practice through continuous improvement
15.Act as the principle conduit for formal communications with external companies during the procurement process.
16.Facilitate development of relationship with existing and potential suppliers.
17.To work within the relevant legislation, policies and procedures.
18.To participate in the Annual Performance Development Review Process.
19.To actively support equality and diversity policies of Falmouth Exeter Plus.
20.To attend training courses as identified and agreed for appropriate development.
21.Working within the Health and Safety at Work Act, the postholder has a legal duty to take reasonable care for Health and Safety both for themselves and others who may be affected by their actions. They are also required to undertake Health and Safety training commensurate with the level required by the post and to take part in risk assessment procedures and the implementation of agreed recommended work practices within the area.
22.Undertaking other duties not specifically stated which from time to time are necessary without altering the nature or level of responsibility

Managing theoretical stock against actual stock.
Ensuring that stock is stacked and packed neatly in demarcated areas.
Monitoring access into store area and taking corrective action
Ensuring that the stores department facilitates the timeous and correct distribution of products.
Solving problems and stock discrepancies
Ensuring the correct loading and off-loading of products.
Monitoring of stock levels and ensuring timeous supply of stock to customers.
Ensuring stock is handled correctly
Weekly and monthly stocktaking
Ensuring correct documentation pertaining to stock control and customer returns.
Ensuring a safe working environment by adhering to safety procedures.
Report all unsafe conditions to Safety rep or Warehouse Manager immediately.
Ensure proper housekeeping.

Identify and select supplier to procure from that meets criteria such as price, quantity, quality and delivery date and places orders.
Ensure that all inventory purchased is in line with rate of sale and stock model.
Maintaining good supplier relationships by serving them without delay
Making sure stock levels are maintained
Sourcing the right product from the right source

Purchasing
Logistics
Purchasing Administration Compliance
Working under standard operating procedures
Working with multiple vendors to determine the best deals for the company

Runs the warehouse activities to help meet departmental goals
Assists in drawing up the departmental budget.
Ensures seed deliveries are checked for defects and purity before offloading commences
Monitors receiving procedures and turn around of offloading traffic.
Monitors seed storage procedures and plans for stacking methods
Monitors dispatch procedures and turn around of collection traffic.
Prepares warehouse labour output
Trains warehouse staff
Plans and organizes fumigation with external fumigators
Ensures nonconforming products are controlled
Ensures products are maintained and ready for stock take
Reports and monitors security of stocks
Ensures labour produces the required results
Interprets and carries out instructions
Communicates with Production department on matters of quality issues
Communicates and advices Sales department on matters of stocks and customers.
Liaises with processing plant department with regards to processing.
Communicates with IT with regards to information on systems
Ensures that handling equipment is maintained

Utilizes ERP system to perform inquiries on transactional history, where used and planned inventory movement in support of inventory reconciliation, receipt, transfer and shipment.
Ensure work environment and tools are safe and in optimal condition
In conjunction with the warehouse supervisor, manage the warehouse team by monitoring and allocating tasks
Assists the Warehouse Supervisor in maintaining an efficient, effective and easy to use filing system for all records including delivery notes, import and export documentation and all related that needs to be filed for future use.
Unloads and loads trucks and containers ,using material handling equipment
Unpacks, checks quantity and condition of incoming parts and materials.
Processes FIRs were necessary for all discrepancies related to received shipments
Maintains a FIR register detailing all activities till closure of the case and submits a monthly report to management
Monitor the process of confirming receipt of items received using respective documentation i.e. packing list, invoice etc. by subordinates.
Make use of ERP system to receipt confirmed received items and ensure they are binned as per assigned locations/racks.
Stocks items on assigned racks, shelves or bins pending verification of stocking documentation. Reports inventory variances related to stocking transactions.
Ensures that the subordinates picking the items for delivery pick the correct item, in the correct quantity/ies and package using the FIFO method.
Picks work orders, sales orders or requests for parts and material using material handling equipment and stages the material for packing and shipment .The material is then loaded for shipment to customers.
Makes use of Cross-docking process on urgent and due orders
Ensures shipments are packaged in the original company recommended packaging
Ensures record of the personnel responsible for picking and verification of parts for dispatch is kept
Assists in investigating, resolving and coordinating shipping and receiving discrepancies.
Performs cycle counts and assists in reconciliation
Recommends the disposal of obsolete, damaged or defective stock.
Assists the warehouse Supervisor in performing storage analysis of parts (parts stored outside vs parts stored inside the warehouse)
Ensure packaging for stored parts is as per standard and intact and there are no foreign particles inside
Assist the Warehouse Supervisor to ensure all racks and locations are clearing labelled and marked
Confers with Warehouse Supervisor and parts team regarding stock procurement, quality and availability.
Analyses, investigates and resolves shipping, receiving and inventory discrepancies.
Assist the Warehouse Supervisor in ensuring respective reports are submitted timely.
Ensure adherence to Healthy and Safety Regulation.
Makes sure incident reports are completed and availed to Health and Safety Department and Management when necessary.

Our client is looking for a strong Finance/Accounts candidate that has some supply chain or procurement experience or even looking to take their career down a different route.
This is a new role to the company and so the job description yet to be finalised
The role is open to candidates of all nationalities but must be willing to relocate to Beira, Mozambique
We are looking for someone that is meticulous, has an eye for detail and looking for a new challenge
If you have experience in a supply chain or procurement role that will be an added advantage
Must have a degree in finance/accounts or similar
Must have at least 5 years work experience, ideally at a Management or Senior role

Developing procurement and stores systems and procedures; recommends adoption of procurement systems, policies and procedures.
Supervises the implementation of approved procurement and stores systems and procedures.
Evaluating quotations, negotiating and placing orders for purchase of raw materials, consumables and services.
Conducting due diligence on intended suppliers through vendor appraisals.
Monitor supplier performance through periodic vendor rating exercises.
Coordinating and liaising with clearing agents for imports and exports.
Negotiate terms and conditions of purchase for goods and services with suppliers.
Develop and maintain mutual win-win relationships with all suppliers.
Supervising procurement and stores staff and functions.

Responsibilities Include:
To source, and purchase goods and services, for the company according to its available budget for all departments
Negotiating for the best possible terms and placing orders for the supply of goods and services to meet planned customer requirements
Evaluate received quotations and make commercial recommendations To expedite orders to ensure timely delivery of goods and services
Develop and maintain a culture of procurement cost savings through price negotiations and reduction of risk Liaison with stock/stores keepers and end users in managing inventory levels on continuous basis. Assist in the preparation of Procurement Plans
Carry out market research on existing and new sources of supply and market development in the quest for continuous and improved service delivery
Facilitate the process of shipping, trucking and transporting of goods Receive goods on behalf of the Company and arrange for such deliveries to the end users

Duties Include:
Tenders: New vehicles
Acquisitions: New vehicles and equipment
Secure contracts with all suppliers
Fuel: Secure approved suppliers and network, secure reciprocal work, include clients fuel supply into network
Tyres: secure tyres supply agreements, implement reliable cost effective supply to all operations
Escalations: Manage and approve all supply escalations
Spares consolidation: Consolidate spares supply from South Africa or from abroad
Facilities management
Inventory: coordinate inventory levels with supply of spares, holding cost, delivery time, critical spares stock, inventory between coordination between depots, reorder levels and check that inventory is optimum at operations
Screen and Approval of new vendors

Duties and Responsibilities;
* Developing fuel procurement strategies that are inventive and cost-effective.
* Provide guidance on sourcing and procurement processes of fuel.
* Sourcing and engaging reliable suppliers and vendors for fuel.
* Negotiating with suppliers and vendors to secure advantageous terms.
* Preparing & reviewing new contracts.
* Reviewing existing contracts with suppliers and vendors to ensure ongoing feasibility.
* Meticulously manage all aspects of procurement from negotiation to delivery of fuel.
* Building and maintaining long-term relationships with fuel vendors and suppliers.
* Approving purchase orders and organizing and confirming delivery of fuel.
* Evaluate suppliers based on price, quality, and delivery speed.
* Interview vendors and visit suppliers’ plants/distribution centers to examine and learn about the fuel.
* Controlling the procurement budget and promoting a culture of long-term saving on fuel procurement costs.
* Examines existing procedures or opportunities for streamlining activities to reduce operating costs and improve transport and distribution needs.
* Overseeing and managing systems that track shipments, inventory, and the supply of fuel.
* Data analysis and preparing procurement reports.
* Ensuring the fuel supply meets the required standards and specifications.
* Ensure all Contract and Purchase Order close-out is undertaken in a timely manner, including the resolution of claims as and when required.
* Track and report key functional metrics to reduce expenses and improve effectiveness.
* Collaborate with key persons to ensure clarity of the specifications and expectations of the company.
* Risk and compliance management.
* Reports any breaches of safety to management.
* Reduce Risk and Ensure Supply Security.
* Ensuring quality control and adhering to the company’s policies and procedures on supply chain management.
* Performing risk assessments on potential contracts and agreements.
* Ensure Adherence to HS&E and Environmental Requirements.

Procurement of spares for heavy equipment
Research, select and purchase quality products and materials.
Build relationships with suppliers and negotiate with them for the best pricing.
Process requisitions and update management on status of orders.
Update inventory and ensure that stock levels are kept at appropriate levels.
Arrange transport of goods and track orders to ensure timely delivery.
Analyze market trends and apply this knowledge to make insightful buying decisions.
Coordinate with inventory team, management, and stockroom as required.
Assess quality of stock received and escalate any discrepancies to suppliers and management.

Main Roles and Responsibilities
Research, select and purchase quality products and materials.
Build relationships with suppliers and negotiate with them for the best pricing.
Process requisitions and update management on status of orders.
Update inventory and ensure that stock levels are kept at appropriate levels.
Arrange transport of goods and track orders to ensure timely delivery.
Analyze market trends and apply this knowledge to make insightful buying decisions.
Coordinate with inventory team, management, and stockroom as required.
Assess quality of stock received and escalate any discrepancies to suppliers and management.

Help to develop and implement supply chain and contract management instructions, policies and procedures following management approval;
Support in designing and implementing improvements to Stores and Procurement information systems and processes
Help to identify cost saving opportunities and reduce costs within the Stores and Procurement processes by liaising with the Procurement Manager;
Manage systems that ensures Stores has stock to maintain the fleet without delays, and that analyse present and future needs to avoid stock-outs and shortages. This includes managing the output and performance of Stores and Procurement staff;
Establish and maintain strong and professional working relationships with vendors and suppliers, building partnerships that improve service delivery and pricing structures offered to the Company;
Support in managing vendor and supplier relationships;
Price check procurement requirements finding the correct balance between quality and price by critical correspondence with suppliers and internal customers on their stock requirements, and setting the standards for support staff in this regard;
Expand Second Hand Stores and promote the use of second-hand spares to reduce costs and waste by implementing used spares stock management systems throughout the BU’s;
Establish and maintain a strong and professional working relationship and communication channel, primarily with workshops, but also with divisions and BU’s in the Group to ensure efficient service delivery;
Ensure Stores and Procurement Information Systems procedures (Sage, FMS) are maintained and IS records are accurate and kept up to date by directing and coordinating the activities of staff;
Contribute to the continuous development of Sage Stores module;
Implement robust security and stock control mechanisms to protect the Company’s assets;
Help to maintain and manage all data and records of the fleet in Sage and ensure that the physical vehicle matches with the record on Sage;
Manage the availability of spare parts to reduce unscheduled downtime of the fleet to 30 minutes;
Liaise with Workshop to obtain information about spares needs to ensure the procurement of spares that meet manufacturers and Company specifications, for delivery on time;
Manage the housekeeping of the work environment and promote work professionalism;
Train Stores teams to have a service provision outlook and to treat the people they are supplying as “customers”, able to engage with suppliers, the authorities and colleagues in the realisation of their work. Stores is the shop front of the business;
Assign work areas and tasks to subordinates and ensure the completion of work assigned by manging their performance on a daily basis and through the Company performance appraisal system;
Help to develop and comply with HSES regulations by developing anti-theft measures and assuming responsibility for the security and safe-keeping of stock, especially tools, spare parts, diesel, etc;
Manage, supervise, support and develop the Stores and Procurement team, ensuring motivation, discipline, performance and morale is maintained;
Perform other tasks as may be required

The Procurement Manager will be a supply chain and logistics expert who will specialize in implementing cost-effective purchases of all goods and services, as required by the company. Ensuring quality control and adhering to the companys policies and procedures on supply chain management will be some of the main priorities when carrying out this role.
Developing procurement strategies that are inventive and cost-effective.
Sourcing and engaging reliable suppliers and vendors.
On going due diligence on new and current suppliers to prevent any conflict of interest.
Negotiating with suppliers and vendors to secure advantageous terms.
Obtain best value for the expenditure of company funds.
Providing for ethical and fair treatment of the buyer and seller.
Ensuring transparency, integrity, and accountability in procurement operations.
Reviewing existing contracts with suppliers and vendors to ensure on-going feasibility.
Building and maintaining long-term relationships with vendors and suppliers.
Approving purchase orders and organizing and confirming delivery of goods and services.
Performing risk assessments on potential contracts and agreements.
Controlling the procurement budget and promoting a culture of long-term saving on procurement costs.
Overseeing and managing the IT systems that track shipments, inventory, and the supply of goods.
Preparing procurement reports.

Coordinate between Operating Divisions and Purchasing. Receives Purchase Requisition from Operating Divisions, reviews ‘On Order’ status and forwards the same to the Purchasing Manager.
Assists in vendor selection, development and management.
Prepares Purchase Orders and forwards the same to the Purchasing Manager for review and for further approval by the Managing Director.
Identifying and building the right sources of supply including imports, vendor rating, ensuring the right quality at the right time, terms and price.
Ensure that all spares and consumables are available when needed and on time.
Ensure procurement audit trail by adherence to standard operating procedures.
Maintain the supplier data base, files and records of the Purchasing Department.
Carry out any other responsibilities as may be delegated by Management.

Working for 2 companies
Working with Quickbooks for both companies
Local buying and obtaining quotes
Preparation of POs for signature both companies
SA side – loading of truck which is building of invoices
Downloading reports into excel and assist with stock analysis
Assisting with costings and our updating our selling price spreadsheet
General admin and filing for the department
Rebate application with Zimra
BV applications
Dealing with Clearing agents

This is an excellent opportunity to grow and develop within the company and become a valued member of the procurement team. Reporting to the Buyer, you will be responsible for the procurement of materials and providing purchasing support to the rest of the team.

Your duties will include but not be limited to:

* Assisting the buyer with the selection of the right product mix.
* Writing, placing and tracking purchase orders.
* Ensuring products are purchased at the right time, to specification and at a good price.
* Negotiating with vendors and building positive, long-term relationships.
* Researching new suppliers and making recommendations to the buyer.
* Preparing competitive retail and pricing strategies.
* Planning, monitoring and maintaining suitable inventory levels.
* Preparing budgets and forecasting purchasing trends.
* Compiling reports on product performance and statistics.

PROCUREMENT:

Local and International procurement of various products as per client’s request
Sourcing items of the best quality at the best negotiated rates possible.
Ensuring that client needs, and expectations are met in time.
Ensuring accuracy of the products procured as per the client’s needs.
Partner with key suppliers.
Receive and process supplier credit applications for key suppliers when needed.
Ensure that Pastel is kept up to date on supplier details.
Accuracy to details on supplier invoices prior to submitting to finance department.
Expedite orders throughout the supply chain and keep client informed.
Submit supplier reject claims quickly and effectively.
Ensure all purchases are processed in pastel accurately.
Obtain COAs for products when necessary.
Book loading slots Suppliers.
Manage COD purchased and payment cycles with client’s expectations.

SALES:

Promoting sales with both new and existing clients.
Ensure monthly reports are send to management (Transactional Listings)
Ensure accuracy when processing proforma/commercial invoices.
Liaise with clients clearing agents.
Ensure permits/licenses/ITAC/LA is in order before commencing with logistics.
Ensure accuracy to tariff headings and Country of Origins. Update masters.
Determine if SGS, BV, Intertek inspections are required.
Obtain delivery confirmation from clients.
Attend to and settle queries / shortages timeously.
Send weekly updates to Logistics for planned shipments.
Follow up on potential new requirements periodically with all clients.
Send Freight Rate Requests to Logistics with full details on product and customer.
Travel to new and existing clients.

LOGISTICS

Controlling export logistics for shipments, via airfreight, road freight and sea freight
Preparing freight documents
Liaising with State Veterinarians for inspections and health certificates when applicable
Maintaining files of all logistical /transactional data managed by the employee that is accurately
maintained in a system clearly discernible to any other member of staff that may require
historical information about a given transaction.
Scheduling Intertek, SGS etc inspections when and where required.
Negotiating freight rates with preferred transporters
Consolidating goods for shipment, including domestic movements
Coordinating upliftment of product
Working with and taking instruction from work colleges /sales agents /buyers to facilitate the
logistics process.
Maybe involved with controlling import logistics for shipments via sea freight.
Liaising with freight forwarders, suppliers, and warehouse to ensure product movements
progress smoothly and timely.
Liaising with state veterinary officials for import permits, health certificates, and/or goods
in transit permits.
Compiling accurate costings of imported products for the sales agents
Complete SADC certificates, Form 18s and other export documentation for shipments.
Book loading slots with the warehouse.

ADDITIONAL

Assist in stock control and reconciliation of stocks.
Assist and offer input on SOPs.
Add value in whatever aspect of the business you can contribute too.
Reconciling Freight invoices against invoices goods were shipped on.
Must be prepared to work longer hours when necessary.
Excellent communication skills, both verbal and written, with suppliers and customers
Some marketing responsibilities may be included.
All work-related written correspondence must be professionally presented and in
grammatically correct English.

Drive Raw Material & Finished Goods Stock Planning in Business Warehouse including stock movements. Ensure that procurement strategy is followed and executed by all members of the team.
Ensure that the right processes are in place and are followed.
Ensure that, where applicable, requests for information, requests for quotation, and requests for proposals (RFP) or tender documents will contain a clear and unequivocal statement on Supplier Diversity and expectations of Suppliers
Participate in cross-functional meetings for better understanding of other functions' requirements.
Establish and maintain strong relationships with suppliers, vendors and service providers.
Ensure that all critical vendors have Safety systems and environmental procedures in place through auditing supplier premises to meet Distell Quality Assurance’s quality, health and safety standards.
Make existing and potential Suppliers aware of the relevant CSR legislative and regulatory context through planned communications.
The incumbent plans, procure, maintains receiving, warehousing, and distribution operations by initiating, coordinating, and enforcing program, operational, and personnel policies and procedures.
Complies with Nigeria federal, state, and local distribution, warehousing and material handling requirements by studying existing and new legislation; enforcing adherence to requirements; advising management on needed actions.
Safeguards warehouse operations and contents by establishing and monitoring security procedures and protocols.
. Maintains physical condition of warehouse by planning and implementing new design layouts; inspecting equipment (forklift); issuing work orders for repair and requisitions for replacement.
Achieves financial objectives by preparing an annual budget plan (ABP); scheduling expenditures; analyzing variances and initiating corrective actions.
Maintains logistics staff by recruiting, selecting, orienting, and training employees.
Maintains logistics staff job results by coaching, counseling, and disciplining employees; planning, monitoring, and appraising job results.
Contributes to team effort by accomplishing Logistics & Production results as needed.
Ensure effective procurement of Dry goods according to production plans and forecasts. Maintain good supplier relationships and ensure effective reporting on supplier performance.

Reporting to COO
Overseeing 3 Category Buyers
Oversight of the procurement function, dealing with approx 200 local suppliers
Managing discounts, pricing and rebates etc from suppliers as well as SLA agreements, targets etc.
Negotiating with external vendors to secure advantageous terms
Approve the ordering of necessary goods and services
Finalize purchase details of orders and deliveries
Examine and test existing contracts
Track and report key functional metrics to reduce expenses and improve effectiveness
Collaborate with key persons to ensure clarity of the specifications and expectations of the company
Foresee alterations in the comparative negotiating ability of suppliers and clients
Perform risk management for supply contracts and agreements
Control spend and build a culture of long-term saving on procurement costs

Duties to include
Maintaining vehicle parts stock
Stock counts