Recruitment Matters - Jobs Zimbabwe
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Available Jobs - Administration / Secretarial(15)

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Acting Chief Financial Officer
Our Client is currently looking for a suitably qualified and experienced person to assume the role of Acting Chief Financial Officer until December 2019 and then moving into either another CFO position within the Group or into an Investments Executive position.

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Available Jobs Administration / Secretarial

14Aug
Johannesburg, South Africa

Our client is looking for a Admin Assistant to join their team.
Read More

Monitor and track all sales and project management incoming tasks.
Log and track all design requests from sales and project managers.
Manage CRM accounts.
Track and manage all existing Opps.
Handle research requests from sales member and Monitor Zawya daily.
Attend DPR and Saudi related production meetings and log all notes.
Monitor project manager tasks and schedules.
Prepare all letters and special operations.
Coordinate with exports and internal sales.

  • Industry: Administration / Secretarial
  • Salary: Negotiable

Required Skills

5 Years of Experience
Qualifications
Matric. Relevant Diploma.
Key Skills
Work under pressure.
Respond to requests in a timely manner.
Organised and systematic.
English speaker.
Must be willing to learn some techincal knowledge.
Be proactive.
Effective communication.
Computer literacy - MS Excel/Word/Outlook.
Administrative abilities.
Attention to detail.
Organised and systematic Own transport

Additional Requirements

08Aug

Our Client is looking for an Administration Assistant to join their team as soon as possible. Read More

Duties
Greet and welcome guests as soon as they arrive at the office.
Direct visitors to the appropriate person and office.
Answer, screen and forward incoming phone calls.
Invoicing

  • Industry: Administration / Secretarial
  • Salary: Negotiable

Required Skills

1 Years of Experience
Qualifications
Must be computer literate.<br> Class 4 Drivers License <br> Experience in Administration<br>
Key Skills
Attention to detail
Organizational Skills
Time Management
Well spoken<br.> Proficiency in Pastel
Experience in invoicing

Additional Requirements

Administration
Excellent Communication
Pastel
06Aug
Harare,Zimbabwe

Our client is looking for a Receptionist to join their team
Read More

Duties:
Greet and welcome guests as soon as they arrive at the office.
Direct visitors to the appropriate person and office.
Answer, screen and forward incoming phone calls.
Filling and keeping records

  • Industry: Administration / Secretarial
  • Salary: Negotiable

Required Skills

5 Years of Experience
Qualifications
Certificate in Secretarial Studies <br> Minimum 1 years experience as a Receptionist, Front Office Representative or similar role.<br> Must be computer literate.<br>
Key Skills
Attention to detail
Organizational Skills
Time Management
Bookkeeping experience
Excellent communication skills

Additional Requirements

Administration
Attention to detail
Receptionist
Communication
Organized
30Jul
Bulawayo,Zimbabwe

Our client is looking for a receptionist to join their team as soon as possible
Read More

Duties:
Greet and welcome guests as soon as they arrive at the office.
Direct visitors to the appropriate person and office.
Answer, screen and forward incoming phone calls.

  • Industry: Administration / Secretarial
  • Salary: Negotiable

Required Skills

1 Years of Experience
Qualifications
Minimum 1 years experience as a Receptionist, Front Office Representative or similar role.<br> Must be computer literate.<br> Class 4 Drivers License <br>
Key Skills
Attention to detail
Organizational Skills
Time Management

Additional Requirements

Administration
Management
Attention to detail
Good Communication skills
Communication
18Jul
Harare,Zimbabwe

Our Client is looking for an experienced and reputable Legal SecretaryRead More

Main Roles and Responsibilities
Prepare, proofread, or process legal documents, such as summonses, subpoenas, complaints, appeals, motions, or pretrial agreements.
Mail, fax, or arrange for delivery of legal correspondence to clients, witnesses, and court officials.
Receive and place telephone calls.
Schedule and make appointments.
Organize and maintain law libraries, documents, and case files

  • Industry: Administration / Secretarial
  • Salary: Negotiable

Required Skills

5 Years of Experience
Qualifications
Secretarial Diploma 5 years experience
Key Skills
Professionalism
Good communication skills
Ability to multi-task
Good organisational and time management skills
Good interpersonal skills
Good transcription skills
Attention to detail
Familiarity With Legal Documents and Terminology
Research skills
Good Technology skills

Additional Requirements

Legal
Secretary
16Jul
Bulawayo,Zimbabwe

Our Client is looking for a Data Entry Clerk to join their team.Read More

Duties to include:
Accurate data entry
Verifying data by comparing to source documents
Updating existing data
Perform regular back ups to ensure data preservation

  • Industry: Administration / Secretarial
  • Salary: Negotiable TBC

Required Skills

1 Years of Experience
Qualifications
Minimum of 1 - 2 years experience in a data capture role <br>
Key Skills
Accurate
Energetic
Computer Literate
Attention to detail
Experience with Key Fleet
A background in transport would be an added advantage

Additional Requirements

Data
Transport
Key Fleet
08Jul

Our Client is a large and respected organisation who is now looking for an Executive Assistant to the Chief Executive Officer.Read More

Devise or maintain office systems, including data management and filing.
Arrange travel, visas and accommodation, and occasionally travelling with the CEO to take notes or dictation at meetings or to provide general assistance during presentations or functions.
Organise, maintain diaries and making appointments.
Produce documents, briefing papers, reports and presentations.
Organise and sometimes attend meetings and ensure the CEO is well prepared for meetings.
Take responsibility of accounts and budgets for the CEOs office.
Ensure the CEOs office is clean, presentable and always provides hospitality to the visitors.
Follow up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature, determine appropriate course of action, referral, or response
Assists board members with travel arrangements, lodging, and meal planning as needed.
Any other duty as delegated by the team leader.

  • Industry: Administration / Secretarial
  • Salary: Negotiable p/month

Required Skills

2 Years of Experience
Qualifications
Bachelors Degree in Administration, Business, or Accounting. <br> A professional course in topflight secretarial or PA related course. Have a valid light vehicle drivers license.
Key Skills
Analytical skills
A minimum of 2 years experience in an Executive Assistant role.

Additional Requirements

Administration
Executive Assistant
Finance
Driving Licence

Our Client is looking for a Personal Assistant to provide professional administrative support to the CEO and ensure the smooth running of his schedule

Based in Pretoria but job extends to Africa
Read More

Time Management and Planning:
Manage and maintain the CEO’s schedule with due consideration of the corporate calendar and relevant travel plans, demonstrating an awareness and understanding of business priorities and issues and the impact thereof on business operations.
Consult with relevant stakeholders to ensure optimization of the executive’s time, availability and contribution Schedule and arrange meetings for the executive, ensuring that he is prepared, required inputs are received from all parties involved, and that all relevant documentation is in order.
Advise meeting delegates on the context of the meetings in advance, as well as the input and actions required from them at the meeting.
Pro-actively determine and obtain relevant information required to support the CEO prior to any meetings. Coordinate meeting logistics as required.
Manage the executive’s diary and appointments.
Coordinate local and international travel, accommodation and subsistence for the CEO when required, including currency and account reconciliation.
Prepare professional business correspondence accurately, timeously, and as specified, for review and approval by the CEO, when required.

Office Administration:
Collect and open all mail addressed to the CEO treating all information with due confidentiality and respect. Draft, type and send select managers correspondence as required by the CEO.
Establish and maintain a secure and effective e-filing and document management system for fast retrieval of data and information.
Co-ordinate the ordering of Head Office kitchen and stationery supplies.
Perform limited relief duties on the switchboard, as required.

Relationship Management:
Liaise with relevant individuals and external organizations to arrange meetings, prepare agendas and draft minutes.
Act as first point of contact and representative, and respond to basic queries for information.
Receive and welcome VIPs and visitors courteously and professionally.
Establish and maintain sound relations with all relevant stakeholders such as other executives from different divisions and general staff in assisting with requests to and from the managers.
Address issues/queries, and manage incoming and outgoing instructions and response to and from the managers.
Liaise and interface with relevant internal and external stakeholders such as suppliers, officials, clients, and other executives as required, conveying information accurately, professionally, and courteously whilst maintaining the required level of confidentiality.

  • Industry: Administration / Secretarial
  • Salary: R15 000 plus benefits

Required Skills

2 Years of Experience
Qualifications
Relevant diploma or equivalent<br> Minimum 1-3 years of experience in a Personal Assistant position<br>
Key Skills
Advanced knowledge of MS Office, MS Windows and MS Excel
Experience in the Logistics, Financial Services, Financial Technology or Consumer Financial Services is preferred
Demonstrated effectiveness in all the areas outlined in the roles and responsibilities
Good verbal and written communication skills
Strong interpersonal and organizational skills
Takes initiative, accountability &amp; responsibility for own work and works well with other teams
Proven ability to filter and cascade top-down feedback
Excellent administration skills
Discretion and trustworthiness
Flexibility and adaptability
Good oral and written communication skills
Tact and diplomacy

Additional Requirements

03Jul
Harare,Zimbabwe

Our client is looking for an Admin Officer to join their team
Read More

Duties
Attending to clients
Clerical duties
Social Media management
Database Management

  • Industry: Administration / Secretarial
  • Salary: Negotiable

Required Skills

3 Years of Experience
Qualifications
Degree in Marketing /Administration/Human Resources/Accounting
Key Skills
Good communications
Organisational skills
Work ethics

Additional Requirements

Attention to detail
Administration
Database Management
Communication Skills
Organized
27Jun
Lusaka, Zambia

Our Client is looking to employ a highly presentable individual that performs key administrative duties and acts as a professional liaison for their South Africa RCOE.
Read More

Responsibilities and Duties Include but are not subject to:

Screening of telephone calls, typing and filing of confidential correspondence and routine correspondence
Excellent knowledge of packages such as MS Word, Excel, Power point etc.
Performs accurate routine clerical and filling work
Co-ordinates schedules and make appointments
Conducts research, compiles and types statistical reports
Co-ordinates and arranges meetings, prepares agendas, reserves and prepares facilities, accurately records and transcribes minutes of meetings
Co-ordinates and resolves customer complaints
Co-ordinates and books travel & business functions
Processes purchase orders and receipts
Manages office assistant & admin team
Manages office environment and supplies
Manages reception area of businesses.

  • Industry: Administration / Secretarial
  • Salary: Negotiable Depending on Candidate

Required Skills

2 Years of Experience
Qualifications
Any Related Degree or Diploma <br>
Key Skills
Excellent interpersonal skills
Excellent writing and speaking skills
Excellent organizational skills
The ability to handle confidential matters
The ability to perform well under pressure
Advanced skills in MS office – word, excel, power point
Familiarity with data processing systems
Excellent typing skills
Experienced in handling customer complaints

Additional Requirements

14Jun
Harare,Zimbabwe

Our Client is looking for a responsible Personal Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks related to manager’s working life and communication across their various businessRead More

Project Work for their Agriculture interests including project research / budgets / administration
Basic Bookkeeping
Act as the point of contact between the manager and internal/external clients
Screen and direct phone calls and distribute correspondence
Handle requests and queries appropriately
Manage diary and schedule meetings and appointments
Make travel arrangements
Take dictation and minutes
Source office supplies
Produce reports, presentations and briefs
Devise and maintain office filing system.

  • Industry: Administration / Secretarial
  • Salary: $ Negotiable

Required Skills

4 Years of Experience
Qualifications
4 years proven work experience as a personal assistant <br> PA diploma or certification would be a distinct advantage <br> Bookkeeping /basic accounts experience would be an advantage <br>
Key Skills
Proven work experience as a personal assistant
Knowledge of office management systems and procedures
MS Office and English proficiency
Outstanding organisational and time management skills
Up-to-date with latest office gadgets and applications
Ability to multitask and prioritize daily workload
Excellent verbal and written communications skills
Discretion and confidentiality

Additional Requirements

Personal Assistant
Secretary
PA
Adminstration
Bookkeeping
12Jun
Harare,Zimbabwe

Our client is looking for a Personal Assistant to join their team
Read More

Duties:
The person will be managing an extremely active calendar of appointments, arranging complex and detailed travel plans, itineraries and agendas; compiling documents for travel-related meetings.
Researching, prioritizes and follows up on incoming issues and concerns, including those of a sensitive or confidential nature.
Determines appropriate course of action, referral or response.
Work closely and effectively with the MD to keep him well informed of upcoming commitments and responsibilities and following up appropriately.

  • Industry: Administration / Secretarial
  • Salary: Negotiable

Required Skills

4 Years of Experience
Qualifications
Any suitable qualification <br>
Key Skills
Attention to detail
Excellent communication skills
A high degree of computer literacy
Ability to handle sensitive information
Self- motivated
Energetic
Organized
Strong Administration skills

Additional Requirements

Administration
Management
Assistant
Executive Support
Attention to detail
05Jun
Harare,Zimbabwe

Our client is looking for a Front Office Receptionist
Read More

Duties:
Greet and welcome guests as soon as they arrive at the office.
Direct visitors to the appropriate person and office.
Answer, screen and forward incoming phone calls.

  • Industry: Administration / Secretarial
  • Salary: Negotiable

Required Skills

1 Years of Experience
Qualifications
Minimum 1 years experience as a Receptionist, Front Office Representative or similar role.<br> Must be computer literate.<br>
Key Skills
Attention to detail
Organizational Skills
Time Management

Additional Requirements

Administration
Receptionist
Communication
Attention to detail
Organized
05Jun
Harare,Zimbabwe

Our client is looking for an Administrator to join their team
Read More

Duties
Payroll
Managing logistics
Maintain and update personnel files
Handle admin tasks, e.g. security liaison , liaising with service providers on building maintenance

  • Industry: Administration / Secretarial
  • Salary: Negotiable

Required Skills

3 Years of Experience
Qualifications
Drivers License <br> Any relevant degree or diploma <br>
Key Skills
Full computer literate
Well presented and well spoken
Excellent Customer Service skills
Good with the Public
Efficient and diligent
Reliable and honest

Additional Requirements

Administration
Logistics
Attention to detail
Payroll
Management
15May

Our client is looking for a PA to join their team
Read More

Duties
Diary & information management
Co-ordination of travel
Maintenance of an accurate record of papers and electronic correspondence on behalf of the MD and GM
Preparing reports for business review meetings
Running business errands
Screening phone calls, enquiries and requests, and handling them when appropriate
Liaising with clients, suppliers and other staff.

  • Industry: Administration / Secretarial
  • Salary: $2000 gross per month

Required Skills

2 Years of Experience
Qualifications
A clean class 4 driver’s license. <br> A minimum of 2 years’ experience in a similar position. <br>
Key Skills
A high degree of computer literacy.
A qualification in secretarial/ business studies
Good verbal and written communication skills
Mature and tactful

Additional Requirements

Bookkeeping
Administration
Commincation
Attention to detail