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Available Jobs - Administration / Secretarial(18)

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Available Jobs Administration / Secretarial

01Dec
South Africa

Our client , a large FMCG company is currently looking for a Lease Administrator to join their team.<br. Read More

Import and export all new lease information into system. ? Enter and manage all lease notes, maintaining critical dates and tickler files (reminder notes through MS Outlook).
Follow up as required to ensure asset and property management and leasing are aware of any approaching option dates and required action.
Review and prepare for execution and distribution, leases and exhibits to proper parties.
Create and maintain a system of tracking expiration dates of leases. Tracking of all changes or adjustments necessary to lease documents received. (Amendments, Addendums, etc.)
Serve as liaison between Landlord and Tenant with regard to each party’s compliance with all provisions of the lease.
Work with property management to ensure certificates of insurance are current, security deposit/LOC and operating expense information is correctly entered in system.
Prepare and follow a continual audit schedule for all existing lease documents in the portfolio. Follow up with property management on any related action items.
Perform property lease file audits.
Process all invoices for payment upon obtaining the approval from Asset Management.
Schedule and oversee all maintenance related queries.
Maintain soft copy files for all floor plans, GLA (Gross letting area) calculations and tenant as-builts as requested.
Participate in the due diligence process as it relates to lease documents both for acquisitions and dispositions.
Assist in preparing and maintaining information for market surveys, occupancy reports/rent rolls, lease expiration reports, rollover reports, space availability reports, and various other reports as requested or necessary for the portfolio.
Distribute rental increases timeously and communicate or send any notices that to tenants.
Coordinate monthly meetings and work with management to ensure rent and other income are collected in a timely manner and proper follow up is taken.
Work with finance to ensure other income (parking, storage, etc.) is collected in a timely manner and review lease for compliance.
Work with management to ensure preparation of delinquency notices and initiation of appropriate action in the event of monetary default.
Review the tenant move-ins and move-out procedures and ensure lease provisions are followed.
Work with Finance and management to audit operating expense billing both estimated prepayments and reconciliation to ensure accuracy.
Maintain hard copy and electronic Master Lease files.
All other duties as assigned and associated with the day-to-day operation of the commercial real estate portfolio.

  • Industry: Administration / Secretarial
  • Salary: R15 000

Required Skills

3 Years of Experience
Qualifications
Experience in office administration .<br> Related rental administration would be advantageous .<br> Matric .<br>
Key Skills
Knowledge of basic accounting (PO’s, Invoices etc) .
MS Office.
Proficient in English & Afrikaans,

Additional Requirements

30Nov
Harare,Zimbabwe

Our Client is a very strong company who looks after their employees, and they are now looking for a very well-spoken Receptionist to join their team.
Read More

The position will manage the main company lines and direct calls through to the appropriate person / department, as well as some general administration as well.

  • Industry: Administration / Secretarial
  • Salary: Negotiable

Required Skills

3 Years of Experience
Qualifications
Receptionist/Secretarial Qualification
Key Skills
Must have some previous experience of working as a Receptionist
Must be well-spoken

Additional Requirements

Receptionist
Administration
Secretarial
Retail
27Nov
Lusaka, Zambia

Our Client is looking for a vibrant and energetic Office Manager. Your role will be 0verseeing day to day activities of Head Office including all administration staff. Providing support to entire team and working to ensure harmony and cohesiveness throughout the Group. Minimum of (5) years’ experienRead More

• Supports company operations by maintaining office systems and supervising staff.
• Maintains office services by organizing office operations and procedures, preparing payroll, controlling correspondence, designing filing systems, reviewing and approving supply requisitions, and assigning and monitoring clerical functions.
• Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records.
• Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement.
• Designs and implements office policies by establishing standards and procedures, measuring results against standards, and making necessary adjustments.
• Completes operational requirements by scheduling and assigning employees; following up on work results. • Keeps management informed by reviewing and analysing special reports; summarizing information; identifying trends.
• Maintains office staff by recruiting, selecting, orienting, and training employees.
• Maintains office staff job results by coaching, counselling, and disciplining employees, and planning, monitoring, and appraising job results.
• Achieves financial objectives by preparing an annual budget, scheduling expenditures, analysing variances, and initiating corrective actions.
• Contributes to team effort by accomplishing related results as needed.

  • Industry: Administration / Secretarial
  • Salary: K20,000 Net

Required Skills

5 Years of Experience
Qualifications
Diploma or Certificate in any business-related discipline
Key Skills
• Detail oriented
• Computer literate
• Analytical skills
• Ability to manage multiple priorities
• Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, Board members, External partners and Clients
• Presentation skills
• Negotiating and influencing skills
• Quality Customer Service
• Strong written and verbal communication skills
• Administrative and organizational skills
• Time management and prioritization

Additional Requirements

Office Manager
Executive PA
Adminstration
16Nov

Our client is looking for a presentable, young and energetic Office Assistant / Receptionist to join their team.Read More

Answers the phone promptly and ensures that the call is directed to the correct person.
Greets all visitors, directing them to the correct staff member after informing the latter of incoming visitor.
Takes down and forwards message to relevant person when recipient is unavailable.
Reports and/or attends to any telephone line disruptions immediately so they can be repaired.
Assists administration personnel with administrative work.

  • Industry: Administration / Secretarial
  • Salary: USD 250 equivalent rated

Required Skills

2 Years of Experience
Qualifications
Fluent in English.<br> A minimum 5 ‘O’ Levels <br> Diploma/Degree in Secretarial Studies/Administration or equivalent <br> Aged 25-32 years<br>
Key Skills
Friendly and welcoming
Well organized and attention to detail
Good communication skills with pleasant phone manner and friendly demeanor
Independent worker with own initiative
Good computer skills

Additional Requirements

receptionist
office admin
organised
fmcg
secretary
12Nov
Harare,Zimbabwe

Our client is now looking an experienced Administrator to join their team.
Read More

The requirements are:
Checking and verifying outward payments and entering them into internet banking
Control of computerised stock records and coordinating stock takes
Debtors follow up and control of the debtors book.
Who can deal with banks and exchange control issues.

  • Industry: Administration / Secretarial
  • Salary: 500-700usd gross with 50% local CIMAS

Required Skills

5 Years of Experience
Qualifications
Bookkeeping /accounting qualification.<br> Driving license <br> Strong knowledge on Word, Excel, Outlook, Typing etc <br> Pastel partner experience would be an advantage.<br>
Key Skills
Trustworthy & professional
Excellent organisational skills
Good typing ability

Additional Requirements

Administration
Accounts
10Nov
Harare,Zimbabwe

Our client is looking for an Office Administrator to join their team.Read More

Coordinate office activities and operations to secure efficiency and compliance to company policies
Supervise administrative staff and divide responsibilities to ensure performance
Manage agendas/travel arrangements/appointments etc. for the upper management
Manage phone calls and correspondence (e-mail, letters, packages etc.)
Support budgeting and bookkeeping procedures
Create and update records and databases with personnel, financial and other data
Track stocks of office supplies and place orders when necessary
Submit timely reports and prepare presentations/proposals as assigned
Assist colleagues whenever necessary

  • Industry: Administration / Secretarial
  • Salary: Negotiable

Required Skills

2 Years of Experience
Qualifications
Proven experience as an office administrator, office assistant or relevant role<br> Familiarity with office management procedures and basic accounting principles<br> Excellent knowledge of MS Office><br> Qualifications in secretarial studies will be an advantage<br>
Key Skills
Outstanding communication and interpersonal abilities
Excellent organizational and leadership skills

Additional Requirements

imports
exports
admin
agriculture
10Nov
Harare,Zimbabwe

Our client is looking for a Personal Assistant to join their organization.
Read More

The role will require someone to manage legal and business related work, be highly organised and efficient, who can understand and embrace an excellent delivery of service to both the director and clients.

  • Industry: Administration / Secretarial
  • Salary: Negotiable

Required Skills

3 Years of Experience
Qualifications
Experience in a legal firm is required <br> Excellent diary management <br> Experience in dealing with highly confidential documents and dealings <br> Drivers license required <br> Secretarial qualification <br>
Key Skills
Good with figures
Impeccably presented
Well spoken
Pay attention to detail
Efficient and able to multi task

Additional Requirements

Administration
Legal
Personal Assistant
Secretarial

Our Client is looking for an Assistant Account / Office Manager to join their team in Lusaka
Read More

Duties and Responsibilities include but are not subject to:
Maintaining accounting and payroll records for areas assigned
Developing, analyzing and interpreting statistical and accounting information
Record daily business and advise the management about accounting principles, practices and procedures along the guidelines established by the company and current laws.
Performing other duties assigned by management

  • Industry: Administration / Secretarial
  • Salary: Salary Negotiable Depending on Candidate

Required Skills

5 Years of Experience
Qualifications
Business or Accounting related qualification <br> 5 years' experience working in a similar position <br>
Key Skills
Good decision-making abilities
Excellent verbal and written communication skills
Strong problem-solving and analytical skills
Proven leadership skills

Additional Requirements

Office Management
Accounting
21Oct
Harare,Zimbabwe

Our client is looking fro a Receptionist to join their team
Read More

Duties:
Manages the company switchboard
Manages Petty Cash and company stationery requirements
Welcoming and directing visitors.
Performs general Administration duties
Any other duties that may be assigned by immediate supervisor

  • Industry: Administration / Secretarial
  • Salary: Negotiable

Required Skills

2 Years of Experience
Qualifications
Degree in Business or Secretarial Studies <br> Degree in Secretarial Studies <br>
Key Skills
Attention to detail
Works well under pressure

Additional Requirements

Administration
Communication
Secetarial
Good Communication skills
Business Development
08Oct
Cape Town, South Africa

Our Client based is looking for a reliable , trustworthy Admin Clerk to join their team.
Read More

Orders, quotes, invoice, book collections for dispatch
Inventory management
Payments & Petty cash
Salaries (loans & commission)
Promotions & events coordination
Seek potential customers
Must reside in Southern Peninsula

  • Industry: Administration / Secretarial
  • Salary: R5000 - R7000

Required Skills

3 Years of Experience
Qualifications
Computer Literate<br> Microsoft Word and Office<br> Matric<br>
Key Skills
Experienced
Computer skills
Flexible
Quick learner
Approachable
Ideally: Health conscious & has a nutritional background or interest

Additional Requirements

15Sep
Out of Harare,Zimbabwe

Our client, in the Hospitality industry is now looking for a Receptionist/Reservationist to join their team.
Read More

This position will fulfill reservation requests by determining the rooms available to meet customer desires, verify customer information and payment options, assign rooms and respond to customers with confirmation emails. From time to time will greet and register guests face-to-face, explain policies and hotel features, issue room keys and deal with customer service issues. If they encounter customer problems that they cannot solve, they refer guests to managers for resolution.

  • Industry: Administration / Secretarial
  • Salary: Negotiable

Required Skills

3 Years of Experience
Qualifications
Hospitality Degree or Diploma <br> 3 or more years reservation or front office experience <br>
Key Skills
Eloquent
Attention to detail
Cheerful

Additional Requirements

Receptionist
Reservations
Front of House
Customer Service
11Sep
South Africa

Our client, A well-established multinational logistics company, is looking for a Branch Assistant to join their team.
Read More

Job Purpose.
The purpose of this role is to ensure the smooth operations of the branch and the fulfillment of customer orders in an efficient and effective manner while adhering to all standard operating procedures.
Main Duties;
Accept customer deposits and make payments to drivers with Valid order numbers, following the set standard operating procedures of the company.
Process and perform daily bank collections/transactions.
Completing orders for drivers or clients and issuing cash on behalf of the company.
Provide stellar customer service by greeting customers when entering or leaving the branch and build customer loyalty.
Up-Sell company products and services to customers.
Resolve customer complaints, guide them, and provide relevant information. Keep reports of transactions.
Answer customer questions and call a manager if unable to resolve the issue.
Load all cash received & collected from the bank on the ICFX system and End of day Report.
Load all cash received & collected from the bank on the ICFX system and End of day Report.
Providing support for Government Institutions which use our system.
Follow proper operating procedures in all aspects of the business.
Sending End of Day Reports to Head office on a daily basis.
Sending petty cash reports after approval from Transport Forex Head Office.,br> Proper management of company funds and ensure it always balances.
Proper administrative duties such as filling and coordinating office activities.
Processing of all border payments which are on the system.
Ensuring the availability of security at all times.
Complying with all applicable laws and regulations of the industry within town.
Adhere to high ethical and professional standards.
Maintain clean and tidy premises at all times.
Take care of office equipment.
Know the Emergency Response Plan and use as guide.
Participate in all Safety, Health Environmental, and Quality (SHEQ) Meetings and Fire Drills.
Ensure Oil Interceptor is clean and that returns are submitted to the laboratory quarterly.
Enforce safety and adhere to Truck Park and company rules, both written and implied.
Dispose of waste as hazardous and non-hazardous separately.
Any other related tasks ordinarily expected.

  • Industry: Administration / Secretarial
  • Salary: Negotiable

Required Skills

2 Years of Experience
Qualifications
2-4 years proven experience in a similar role.<br> A High School diploma or equivalent is advantageous.<br> Additional courses in relevant fields will be advantageous.<br>
Key Skills
Knowledge of health and safety standards.
Able to work mornings, evenings, and weekends as needed.
Ability to complete tasks on time with minimal supervision.
Excellent organizational skills.

Additional Requirements

04Sep
Cape Town, South Africa

Our Client, a reputable establishment is currently looking for an experienced PA to join their team.
Read More

Reporting to senior management and performing secretarial and administrative duties.
Typing, formatting, and editing reports, documents, and presentations.
Entering data, maintaining databases, and keeping records.
Liaising with internal departments, answering calls, and making travel arrangements.
Managing internal and external correspondence on behalf of senior management.
Scheduling appointments, maintaining an events calendar and sending reminders.
Copying, scanning, and faxing documents, as well as taking notes.
Preparing facilities for scheduled events and arranging refreshments, if required.
Ordering office supplies and replacements, as well as managing mail and courier services.
Observing best business practices and etiquette.

  • Industry: Administration / Secretarial
  • Salary: R8 500 - R12 500

Required Skills

3 Years of Experience
Qualifications
High School Diploma or GED.<br> Certification in secretarial work, office administration, or related training would be an advantage.<br> 3 years of experience as a Personal Assistant.<br>
Key Skills
Excellence in creating documents and spreadsheets, using office software such as MS Word, Excel, and PowerPoint.
Advanced typing, note-taking, recordkeeping, and organizational skills.
Ability to manage internal and external correspondence.
Working knowledge of printers, copiers, scanners, and fax machines.
Proficiency in appointment scheduling software such as MS Outlook, as well as call forwarding.
Excellent written and verbal communication skills.
Exceptional interpersonal skills.

Additional Requirements

Our client is currently looking for a Personal and Payroll Assistant to join their dynamic team.
Read More

Duties and Key Areas of Responsibility
This role will also have the responsibility of acting as the point of contact between the CEO and internal or external colleagues by managing mostly business related tasks.
Manage and maintain the CEO’s schedule with due consideration of the corporate calendar and relevant travel plans, demonstrating an awareness and understanding of business priorities and issues and the impact thereof on business operations.
Prepare professional business correspondence accurately, timeously, and as specified, for review and approval by the CEO, when required.
Coordinate local and international travel, accommodation and subsistence for the CEO when required, including currency and account reconciliation.
Pro-actively determine and obtain relevant information required to support the CEO prior to anymeetings.
Advise meeting delegates on the context of the meetings in advance, as well as the input and actions required from them at the meeting
Schedule and arrange meetings for the executive, ensuring that he is prepared, required inputs arereceived from all parties involved, and that all relevant documentation is in order.
Collect and open all mail addressed to the CEO treating all information with due confidentiality and respect Liaise with relevant individuals and external organisations to arrange meetings, prepare agendas, and draft minutes

  • Industry: Administration / Secretarial
  • Salary: R20 000 - R25 000

Required Skills

5 Years of Experience
Qualifications
Relevant or Related Degree/Qualification or equivalent.<br> Previous executive administrative or secretarial experience required.<br> Valid Passport and Driver’s license. <br>
Key Skills
Advanced knowledge of MS Office, MS Windows and MS Excel
Experience in the Logistics, Financial Services, Financial
Technology or Consumer Financial Services is preferred
Demonstrated effectiveness in all the areas outlined in the roles and responsibilities
Payroll processing experience required very specifically using the Payspace system

Additional Requirements

Our client is currently looking for a Personal and Payroll Assistant to join their dynamic team.
Read More

Duties and Key Areas of Responsibility
This role will also have the responsibility of acting as the point of contact between the CEO and internal or external colleagues by managing mostly business related tasks.
Manage and maintain the CEO’s schedule with due consideration of the corporate calendar and relevant travel plans, demonstrating an awareness and understanding of business priorities and issues and the impact thereof on business operations.
Prepare professional business correspondence accurately, timeously, and as specified, for review and approval by the CEO, when required.
Coordinate local and international travel, accommodation and subsistence for the CEO when required, including currency and account reconciliation.
Pro-actively determine and obtain relevant information required to support the CEO prior to anymeetings.
Advise meeting delegates on the context of the meetings in advance, as well as the input and
actions required from them at the meeting
Schedule and arrange meetings for the executive, ensuring that he is prepared, required inputs arereceived from all parties involved, and that all relevant documentation is in order.
Collect and open all mail addressed to the CEO treating all information with due confidentiality and respect
Liaise with relevant individuals and external organisations to arrange meetings, prepare agendas, and draft minutes

  • Industry: Administration / Secretarial
  • Salary: R 20 000 - R25 000

Required Skills

5 Years of Experience
Qualifications
Relevant or Related Degree/Qualification or equivalent<br> Previous executive administrative or secretarial experience required<br> Valid Passport and Driver’s license<br>
Key Skills
Advanced knowledge of MS Office, MS Windows and MS Excel
Experience in the Logistics, Financial Services, Financial
Technology or Consumer Financial Services is preferred
Demonstrated effectiveness in all the areas outlined in the roles and
responsibilities
Payroll processing experience required very specifically using the Payspace system

Additional Requirements

29Jul

Our client, A leading FMCG company, is currently looking for an Office Administrator to join their dynamic team.
Read More

DUTIES AND RESPONSIBILITIES :
Answering the telephone.
Daily banking consisting of ;
COD (cash, credit card, EFT)
Daily sales (check credit card transaction).
Check Bank satements (EFT and credit card transactions).
General office administration.
Filing.
Process receipts.
Account reconciliations.
Loyalty card applications
Loading of invoices on online platforms for retailers
Petty cash - maintain float
Prepare/Assist with Sales VAT and import VAT

  • Industry: Administration / Secretarial
  • Salary: R 13 000 - R 14 000

Required Skills

3 years Years of Experience
Qualifications
Office admin experience will be an advantage.<br> A knowledge of Exel . MS Word , MS Teams , Email .<br> A knowledge of internal ERP system .<br> Matric .<br>
Key Skills
We require an energetic person with a positive outlook.
A team player
Honesty and integrity essential as cash will be handled,

Additional Requirements

23Mar
Johannesburg, South Africa

Responsible for acting as a liaison between customers and companies.
Assists with complaints, orders, errors, account questions, billing, cancelations, and other queries.
Read More

Primary responsibilities
Resolve customer complaints via phone, email, mail, or social media.
Use telephones to reach out to customers and verify account information.
Greet customers warmly and ascertain problem or reason for calling.
Cancel or upgrade accounts.
Assist with placement of orders, refunds, or exchanges.
Advise on company information.
Take payment information and other pertinent information such as addresses and phone numbers.
Place or cancel orders.
Answer questions about warranties or terms of sale.
Act as the company gatekeeper.
Suggest solutions when a product malfunctions.
Handle product recalls.
Attempt to persuade customer to reconsider cancellation.
Inform customer of deals and promotions.
Sell products and services.
Utilize computer technology to handle high call volumes.
Work with customer service manager to ensure proper customer service is being delivered.
Close out or open call records.
Compile reports on overall customer satisfaction.
Read from scripts.
Handle changes in policies or renewals.

  • Industry: Administration / Secretarial
  • Salary: R12 000 per month

Required Skills

2 Years of Experience
Qualifications
Matric Certification <br> 2 years working experience (Retail) <br>
Key Skills
Empathy. Understanding the customer and the problem is key for anyone in a customer facing role
? Clear communication skills.
? Product knowledge
? Problem-solving skills
? Patience
? Positive attitude
? Positive language
? Listening skills

Additional Requirements

04Nov
Cape Town, South Africa

Our client is looking for an Admin Assistant to join their team
Read More

You will need to be a dedicated, assertive and determined individual with excellent customer service and strong administrative abilities

  • Industry: Administration / Secretarial
  • Salary: R10 000 per month

Required Skills

3 Years of Experience
Qualifications
Matric certificate<br> Computer literacy with a full knowledge of MS Office Suite<br> Knowledge of Pastel<br> Must be able to speak and write in English & Afrikaans<br>
Key Skills
A working knowledge of MS Office, Excel, Word, Outlook and Internet Explorer are essential.
Good business writing and verbal business communication skills are essential
Good telephone manner and the ability to communicate effectively over the telephone
The ability to work in a small business environment.
The ability to work under pressure and to adhere to deadlines
The ability to deal with customer queries in an efficient and pleasant manner
A customer service orientation towards customers and suppliers
The ability to work independently and achieve agreed to goals, objectives and targets without having to be micromanaged

Additional Requirements