Available Jobs - Administration / Secretarial(15)

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Monitor and track all sales and project management incoming tasks.
Log and track all design requests from sales and project managers.
Manage CRM accounts.
Track and manage all existing Opps.
Handle research requests from sales member and Monitor Zawya daily.
Attend DPR and Saudi related production meetings and log all notes.
Monitor project manager tasks and schedules.
Prepare all letters and special operations.
Coordinate with exports and internal sales.

Duties
Greet and welcome guests as soon as they arrive at the office.
Direct visitors to the appropriate person and office.
Answer, screen and forward incoming phone calls.
Invoicing

Duties:
Greet and welcome guests as soon as they arrive at the office.
Direct visitors to the appropriate person and office.
Answer, screen and forward incoming phone calls.
Filling and keeping records

Duties:
Greet and welcome guests as soon as they arrive at the office.
Direct visitors to the appropriate person and office.
Answer, screen and forward incoming phone calls.

Main Roles and Responsibilities
Prepare, proofread, or process legal documents, such as summonses, subpoenas, complaints, appeals, motions, or pretrial agreements.
Mail, fax, or arrange for delivery of legal correspondence to clients, witnesses, and court officials.
Receive and place telephone calls.
Schedule and make appointments.
Organize and maintain law libraries, documents, and case files

Duties to include:
Accurate data entry
Verifying data by comparing to source documents
Updating existing data
Perform regular back ups to ensure data preservation

Devise or maintain office systems, including data management and filing.
Arrange travel, visas and accommodation, and occasionally travelling with the CEO to take notes or dictation at meetings or to provide general assistance during presentations or functions.
Organise, maintain diaries and making appointments.
Produce documents, briefing papers, reports and presentations.
Organise and sometimes attend meetings and ensure the CEO is well prepared for meetings.
Take responsibility of accounts and budgets for the CEOs office.
Ensure the CEOs office is clean, presentable and always provides hospitality to the visitors.
Follow up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature, determine appropriate course of action, referral, or response
Assists board members with travel arrangements, lodging, and meal planning as needed.
Any other duty as delegated by the team leader.

Time Management and Planning:
Manage and maintain the CEO’s schedule with due consideration of the corporate calendar and relevant travel plans, demonstrating an awareness and understanding of business priorities and issues and the impact thereof on business operations.
Consult with relevant stakeholders to ensure optimization of the executive’s time, availability and contribution Schedule and arrange meetings for the executive, ensuring that he is prepared, required inputs are received from all parties involved, and that all relevant documentation is in order.
Advise meeting delegates on the context of the meetings in advance, as well as the input and actions required from them at the meeting.
Pro-actively determine and obtain relevant information required to support the CEO prior to any meetings. Coordinate meeting logistics as required.
Manage the executive’s diary and appointments.
Coordinate local and international travel, accommodation and subsistence for the CEO when required, including currency and account reconciliation.
Prepare professional business correspondence accurately, timeously, and as specified, for review and approval by the CEO, when required.

Office Administration:
Collect and open all mail addressed to the CEO treating all information with due confidentiality and respect. Draft, type and send select managers correspondence as required by the CEO.
Establish and maintain a secure and effective e-filing and document management system for fast retrieval of data and information.
Co-ordinate the ordering of Head Office kitchen and stationery supplies.
Perform limited relief duties on the switchboard, as required.

Relationship Management:
Liaise with relevant individuals and external organizations to arrange meetings, prepare agendas and draft minutes.
Act as first point of contact and representative, and respond to basic queries for information.
Receive and welcome VIPs and visitors courteously and professionally.
Establish and maintain sound relations with all relevant stakeholders such as other executives from different divisions and general staff in assisting with requests to and from the managers.
Address issues/queries, and manage incoming and outgoing instructions and response to and from the managers.
Liaise and interface with relevant internal and external stakeholders such as suppliers, officials, clients, and other executives as required, conveying information accurately, professionally, and courteously whilst maintaining the required level of confidentiality.

Duties
Attending to clients
Clerical duties
Social Media management
Database Management

Responsibilities and Duties Include but are not subject to:

Screening of telephone calls, typing and filing of confidential correspondence and routine correspondence
Excellent knowledge of packages such as MS Word, Excel, Power point etc.
Performs accurate routine clerical and filling work
Co-ordinates schedules and make appointments
Conducts research, compiles and types statistical reports
Co-ordinates and arranges meetings, prepares agendas, reserves and prepares facilities, accurately records and transcribes minutes of meetings
Co-ordinates and resolves customer complaints
Co-ordinates and books travel & business functions
Processes purchase orders and receipts
Manages office assistant & admin team
Manages office environment and supplies
Manages reception area of businesses.

Project Work for their Agriculture interests including project research / budgets / administration
Basic Bookkeeping
Act as the point of contact between the manager and internal/external clients
Screen and direct phone calls and distribute correspondence
Handle requests and queries appropriately
Manage diary and schedule meetings and appointments
Make travel arrangements
Take dictation and minutes
Source office supplies
Produce reports, presentations and briefs
Devise and maintain office filing system.

Duties:
The person will be managing an extremely active calendar of appointments, arranging complex and detailed travel plans, itineraries and agendas; compiling documents for travel-related meetings.
Researching, prioritizes and follows up on incoming issues and concerns, including those of a sensitive or confidential nature.
Determines appropriate course of action, referral or response.
Work closely and effectively with the MD to keep him well informed of upcoming commitments and responsibilities and following up appropriately.

Duties:
Greet and welcome guests as soon as they arrive at the office.
Direct visitors to the appropriate person and office.
Answer, screen and forward incoming phone calls.

Duties
Payroll
Managing logistics
Maintain and update personnel files
Handle admin tasks, e.g. security liaison , liaising with service providers on building maintenance

Duties
Diary & information management
Co-ordination of travel
Maintenance of an accurate record of papers and electronic correspondence on behalf of the MD and GM
Preparing reports for business review meetings
Running business errands
Screening phone calls, enquiries and requests, and handling them when appropriate
Liaising with clients, suppliers and other staff.