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Available Jobs - Administration / Secretarial(15)

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Available Jobs Administration / Secretarial

17Apr

Our Client is looking for a Research and Admin Assistant
Read More

Duties:
Reading, monitoring and responding to emails
Answering calls and liaising with clients competently
Drafting of correspondence
Diary management
Planning and organising meetings
Organising travel
Preparing papers for meetings
Preparing presentations if required

  • Industry: Administration / Secretarial
  • Salary: Negotiable

Required Skills

2 Years of Experience
Qualifications
Any suitable Qualification <br> A level Maths and English <br>
Key Skills
Self-motivated
Organised
Proactive and able to think on their feet
A good communicator with good interpersonal / people skills
Calm under pressure
Well presented
Confident enough to approach management with any queries
Ability to trouble-shoot technical problems
Good numeracy skills, a basic understanding of accounts/figures

Additional Requirements

Administration
Research
Tech Savvy
Self motivated
Attention to detail

Our Client is looking for an Office Administrator to join their team in Lusaka
Read More

Duties and Responsibilities include but are not subject to:
Liaison and co-ordination
Office administration
Communication and reporting
Invoice and budget administration
Compliance

  • Industry: Administration / Secretarial
  • Salary: US$ Negotiable Depending on Candidate

Required Skills

5 Years of Experience
Qualifications
Minimum of 1 year diploma <br> Fluent in English <br> Minimum of 5 years’ experience in an area of specialisation; with experience in working with others <br> Experience working in a corporate organisation <br>
Key Skills
Administrative skills
Analytical skills
Business Writing Skills
Collecting and interpreting data
Excellent Communication skills – verbal and written
Facilitative skills - especially be able to facilitate concurrent interventions
Organising skills
Problem Solving
Planning skills
Relationship Management
Strong and effective interpersonal skills (questioning and listening skills, networking, negotiation)
Time management

Additional Requirements

Executive Assistant
Office Management
Administration
11Apr
Harare,Zimbabwe

Our client is looking for a receptionist to join their team as soon as possible
Read More

Duties:
Greet and welcome guests as soon as they arrive at the office.
Direct visitors to the appropriate person and office.
Answer, screen and forward incoming phone calls.

  • Industry: Administration / Secretarial
  • Salary: Negotiable

Required Skills

1 Years of Experience
Qualifications
Minimum 1 years experience as a Receptionist, Front Office Representative or similar role.<br> Must be computer literate.<br>
Key Skills
Attention to detail
Organizational Skills
Time Management

Additional Requirements

Receptionist
Attention to detail
Administration
Good Communication skills
Marketing
09Apr
Harare,Zimbabwe

Our client is looking for an Administrator who can assist with basic bookkeeping and procurement
Read More

This position will cover all aspects of Administration, basic bookkeeping, invoicing, stock management and procurement

  • Industry: Administration / Secretarial
  • Salary: $2000 - $2500 gross per month

Required Skills

3 Years of Experience
Qualifications
3 year prior experience in a similar position <br> Admin experience <br> Stock or procurement experience <br> Basic bookkeeping and invoicing skills or experience <br>
Key Skills
Attention to detail
Willing to learn
Enjoy working in a fast pace environment

Additional Requirements

Admin
Accounts
Bookkeeping
Procurement
08Apr
Harare,Zimbabwe

Our Client is looking for a Personal Assistant to join their team who will provide secretarial, administrative and executive support to the Director and the business.
Read More

Management of Directors diary, appointments and communications
Helps Director manage output, workflow and office deadlines
Manages and communicates management weekly main plans and action points
Manages other administrative issues for the business
Prepares and circulates reports from the director
Performs other general administration duties
Any other duties as assigned by immediate superior

  • Industry: Administration / Secretarial
  • Salary: $700 Gross per month

Required Skills

4 Years of Experience
Qualifications
At least Diploma in Business or secretarial studies or equivalent<br> Ms Package<br>
Key Skills
Must have knowledge of FMCG environment and assistant duties
Must be able to work accurately under pressure and meet set deadlines
Must be accurate and thorough, self-motivated, hard working.

Additional Requirements

Administration
FMCG
Executive Support
08Apr
Harare,Zimbabwe

Our Client is looking for a Receptionist to join their team who will ensure that the desired image of the organisation is represented in the management of the switchboard and the reception area.
Read More

Manages the company switchboard
Welcoming and directing visitors
Manages company petty cash and company stationery requirements
Performs other general administration duties
Any other duties as assigned by immediate superior.

  • Industry: Administration / Secretarial
  • Salary: $600 Gross

Required Skills

4 Years of Experience
Qualifications
At least Diploma in Business or secretarial studies or equivalent<br> Ms Package<br>
Key Skills
Must have knowledge of FMCG environment and receptionist duties
Must be able work accurately under pressure and meet set deadlines.
Must be accurate and thorough, Self-motivated, hard working.

Additional Requirements

Reception
Administration
FMCG
06Apr
Harare,Zimbabwe

Our Client is an established organisation who is now moving to larger premises and is now looking for a Receptionist to join their team at the new location.Read More

The role will take responsibility for answering and directing calls, meeting and greeting all visitors, managing administration and scheduling two boardrooms.

  • Industry: Administration / Secretarial
  • Salary: Market Related - RTGS per month

Required Skills

2 Years of Experience
Qualifications
Any related qualification would be beneficial
Key Skills
Must have receptionist experience
Must have excellent communication skills, both written and verbal
Be very well presented and computer literate

Additional Requirements

Reception
Administration
Communication
19Mar
Harare,Zimbabwe

Our client is looking for a fantastic PA with a basic knowledge of accounting to join their team
Read More

This position will cover all aspects of scheduling, MD diary management, office administration, invoicing and cash recons.

  • Industry: Administration / Secretarial
  • Salary: $1500 - $2000 net negotiable

Required Skills

3 Years of Experience
Qualifications
3 years or more prior PA and basic cash recon experience <br>
Key Skills
Attention to detail
Strong organisational skills

Additional Requirements

PA
Cash Book
Invoicing
Assistant
08Mar
Cape Town, South Africa

Our client is looking for an experienced PA to assist the GM and Exec team for a 6 month Maternity cover contract
Read More

Working experience on MS Office packages Outlook PowerPoint Excel Word
Experience with Minute taking at meetings
Arranging functions
Travel and Visa arrangements
Day to Day admin
Experience within FMCG multi-national environment

  • Industry: Administration / Secretarial
  • Salary: Negotiable

Required Skills

3 Years of Experience
Qualifications
Minimum 3 years PA Secretarial experience <br>
Key Skills
Friendly personality
Excellent communication both written and verbal
Flexible and adaptable to change
Excellent organisational and planning ability
Courteous and helpful
Ability to manage highly confidential information
Professional and presentable

Additional Requirements

08Mar
Cape Town, South Africa

Our client is looking for a highly efficient, professional Office Manager to join their team.
Read More

Proficiency in MS office (Experience email tools, spreadsheets and databases)
Accounting and business administration experience
Time management skills and ability to multi-task and prioritize work
Attention to detail and problem solving
Strong written and verbal communication skills
Strong organizational and planning skills in a fast—paced environment
A creative mind with ability to suggest improvements
Customer service orientated
Organizational skills

  • Industry: Administration / Secretarial
  • Salary: Negotiable

Required Skills

3 Years of Experience
Qualifications
Matric/Grade 12 <br> Driver’s license code 08 <br> 3 years previous experience in FOH and office administration/office management <br> Accounting and business administration <br> BA in business administration and management <br>
Key Skills
Friendly personality
Excellent communication both written and verbal
Flexible and adaptable to change
Excellent organisational and planning ability
Courteous and helpful
Customer orientated
Professional and presentable

Additional Requirements

07Mar
Harare,Zimbabwe

Our client is looking for a Administrator to join their team
Read More

Duties will include:
All Administration duties
Filing
Answering the phone
Organising meetings
Bookkeeping

  • Industry: Administration / Secretarial
  • Salary: Negotiable

Required Skills

3 Years of Experience
Qualifications
At least 3 years' experience in corporate environment<br>
Key Skills
Technology Skills
Administration skills
Communication Skills
Organizational Ability
Written Expression
Time Management
Problem-Solving Skills

Additional Requirements

Bookkeeping
Administration
PA
Attention to detail
Management
01Mar
Johannesburg, South Africa

Our Client based in Johannesburg is looking for a Legal Secretary to join their team.
Read More

Welcomes guests and clients by greeting them in person or on the telephone; answering or directing inquiries.
Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics; coordinating case preparation.
Conserves attorneys time by reading, researching, reviewing, verifying, and routing correspondence, reports and legal documents; drafting letters and documents; collecting and analyzing information; initiating telecommunications; organizing client conferences, and attorney meetings; scheduling couriers, court reporters, expert witnesses, and other special functions; coordinating preparation of charts, graphs, and other courtroom visuals; preparing expense reports.
Maintains attorney calendar by planning and scheduling conferences, teleconferences, dispositions, and travel; recording and monitoring court appearance dates, pleadings, and filing requirements; monitoring evidence-gathering; anticipating changes in litigation or transaction preparation requirements.
Represents attorney by communicating and obtaining information; following-up on delegated assignments; knowing when to act and when to refer matters to attorney.
Generates revenues by documenting and inputting attorney billable time and reimbursable expenses; preparing invoices; tracking payments.
Maintains client confidence by keeping client/attorney information confidential.
Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions; maintaining transcripts; documenting and maintaining evidence.
Maintains office supplies by checking stocks; placing and expediting orders; evaluating new products.
Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs.
Updates job knowledge by participating in educational opportunities; reading professional publications; maintaining personal networks; participating in professional organizations.
Enhances department and organization reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments.
Enhances attorney effectiveness by providing information-management support; representing the attorney to clients and others.

  • Industry: Administration / Secretarial
  • Salary: R 25 000

Required Skills

5 Years of Experience
Qualifications
Matric <br> Paralegal certificate<br>
Key Skills
Technology skills
Word processing
Spreadsheet
Presentation
Document Management
Time & Billing
Calendar & Docketing
Transcription
Desktop Publishing
Videoconferencing
Communication Skills
Writing skills
Interpersonal Skills
Organization skills
Transcription Skills
Attention to detail
Familiarity with Legal Documents and Terminology
Teamwork
Multi-Tasking Skills
Research skills

Additional Requirements

26Feb
Johannesburg, South Africa

Our Client is looking for an experienced Office Administrator to join their team.Read More

Duties to include:
Dealing with customer enquiries
Office administration
Providing quotations and invoicing
Market research

  • Industry: Administration / Secretarial
  • Salary: Negotiable

Required Skills

5 Years of Experience
Qualifications
Secretarial Diploma or equivalent a distinct advantage
Key Skills
Ability to work unsupervised
Energetic

Additional Requirements

Office Administration
09Jan
Harare,Zimbabwe

Our client is looking for an Admin Manager to join their team
Read More

Duties:
Monitoring of all staff contracts and their renewal (permanent, contract and casual).
Oversee all disciplinary issues and be the presiding officer/designated agent on all and in so doing ensure full compliance with current legislation (labour Cat and NEC Regulations for the Industry Sector).
Approval of all staff leave and to ensure leave records are correctly maintained at all times.
Approval of all staff debtors, staff advances and staff purchases.
The performance of staff reviews and performance appraisals for all managerial employees and the review of other such appraisals for all other staff members conducted by the respective line manager.
Continuously review the need for any on the job training and through the respective line managers seek approval from the Managing Director, initiate and co-ordinate.
Continuous review of all contracts as to completion and progress payments – in liaison, where necessary with Managing Director.
Review, where necessary of all contractual terms and in particular pricing reviews should these be necessary.
To review all designer quotations in liaison with Managing Director and/or Operations Manager and ensure work progresses in line with this.
To ensure the timeous closure and invoicing to all contract customers in conjunction with the Operations Manager.
Continuous review of all Gross Profit Percentages earned per invoiced line item the initiating of any corrective or other action that may be necessary.
To initiate and seeking approval for any and all price escalations that may be necessary as and when this arises.
Review of all labour and vehicle recovery rates and the initiating of any corrective or other action that may be necessary. Full review of monthly Management accounts prior to submission to Managing Director.
Ensuring through liaison with the Credit Controller, that the correct procedures are applied when debts are handed over for collection and that the documents are presented in a professional and consistent manner
Continual review of all minimum and maximum stock levels, giving due credence to the seasonality of some requirements and approving any alteration thereof.

  • Industry: Administration / Secretarial
  • Salary: Negotiable

Required Skills

3 Years of Experience
Qualifications
Degree in Administration or relevant <br>
Key Skills
Time-management and organization skills
Confidentiality
People management skills
Administration
Attention to detail
Stakeholder management
Stock Management
Knowledge of Pastel

Additional Requirements

Administration
Management
Stock Management
Attention to detail
Operation Management
04Dec
Harare,Zimbabwe

A client of ours in the food production industry is looking for an Administrator to join their team.Read More

Duties to include
Compiling sales reports, leave days
Procurement of protective clothing and all office supplies
Coordinate office activities and operations to secure efficiency and compliance to company policies
Supervise administrative staff and divide responsibilities to ensure performance
Manage phone calls and correspondence
Support budgeting and bookkeeping procedures
Create and update records and databases with personnel, financial and other data
Submit timely reports and prepare presentations/proposals as assigned

  • Industry: Administration / Secretarial
  • Salary: $500 gross

Required Skills

3 Years of Experience
Qualifications
A degree in Business Administration/Management/Economics or related
Key Skills
Must be able to do excel spreadsheets
Able to work with figures
Must have good communication skills

Additional Requirements

Retail
Administration
Reports
Excel
Purchasing