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Available Jobs - Administration / Secretarial(26)

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Available Jobs Administration / Secretarial

Our Transport Client is looking for a motivated, pro-active, very strong Assistant Fuel Administrator to join their Bulawayo depot. The position reports to the Fuel Supervisor.
Read More

This position is to give support to the Fuel Supervisor (Female) who basically overseas all aspects of fuel and oils in all 5 depots, the purchasing for all 5 depots, manages the suppliers and their accounts, processes fuel drops into their systems, does recons and monitors daily levels in all depots. The Fuel Supervisor is also responsible for sourcing for fuel other then the current suppliers as needed and is on hands for every fuel delivery and if necessary she will pump fuel, do fuel dips. All fuel issues are then captured in her office (for 220 trucks, a lot of data capture).
DETAILS:
Gross ZW $ 10,000
Medical Aid ZW $ 1,200 (can be used for employee, spouse and you to 2 kids)
Fuel Can draw 80 litres of fuel from their depot per month (cost is deducted off salary) – this is to help with having to find fuel and queue
No company car but the Clients are willing to look at extra fuel for weekend work as needed
Start date: ASAP!
CONTRACT
All the Company contracts are done on x 3 One Month contracts at a time (rolled over), after that they move to 2 Month roll over contracts.
The Successful Candidate will be responsible for
Data capture of daily fuel issues
Data capture of fuel receipts
Overseeing fuel dips
Overseeing receipt of tankers of fuel (and being present for the offload)
Ad hoc as needed (very important as there are so many other things that come up that need to be dealt with)

  • Industry: Administration / Secretarial
  • Salary: ZWL $10K Goss $1.2 Medical Aid Fuel Allowance

Required Skills

4 Years of Experience
Qualifications
Relevant Diploma / Degree would be an advantage <br> A Level's <br> Drivers License and own car <br>
Key Skills
Reporting to a female team is not an issue.
Willingness to get their hands dirty – this is partly a desk job and partly a “get out there and deal with physical fuel” job.
Climbing on tanks, doing fuel dips, pumping fuel is not out of the question. This is not a clean job!
Willingness to work weekends and odd times (early mornings and later evenings) – we can’t control when tankers arrive for offload.
Computer Literate and Excellent Excel skills
Attention to detail – we process thousands of fuel issues every week and we need someone who can do accurate data capture
Organised – a lot of paperwork goes through this office
Strong communication skills
Proactive and someone who gets things done as needed
Ability to work under pressure to meet targets (very deadline driven role)
Ability to keep a clear head, deal with pressure and not panic - there is often an enormous amount of pressure caused by the country’s current fuel situation

Additional Requirements

Assistant Fuel Administrator
Fuel Administrator
Transport
Cross Border Transport
13Jan
Harare,Zimbabwe

A client of ours is looking for a Call center operator to join their team
Read More

Duties to include
Logging and Adjudicating claims
Pre authorizing treatments for clients over the phone
Attending to claims and queries

  • Industry: Administration / Secretarial
  • Salary: Negotiable

Required Skills

1 Years of Experience
Qualifications
Must have 5 O levels with C or better in Mathematics <br> Must have 2 Advanced level passes<br>
Key Skills
Must have good inter personal skill
Must be able to work flexi hours

Additional Requirements

Administration
Good people skills
Call center
Switched on
10Jan
Harare,Zimbabwe

Our client is looking for an Executive Assistant to the group CEO.Read More

Answering calls and liaising with clients competently
Drafting of correspondence on the CEO's behalf
Diary management
Planning and organising meetings
Organising travel for CEO and Executive staff members
Taking action points and writing minutes
Preparing papers for meetings
Taking dictation
Planning and organising events
Conducting research
Preparing presentations
Managing and reviewing filing and office systems
Typing
Sourcing and ordering stationery and office equipment
Managing the company houseboat and other ad hoc projects

  • Industry: Administration / Secretarial
  • Salary: ZWL 10 000 with benefits

Required Skills

2 Years of Experience
Qualifications
Advanced-level skills in MS Word,Excel & PowerPoint.<br> Valid Driver’s licence<br>
Key Skills
Experience in Public Relations,Strategic Communication, & Corporate Branding
Experience in dealing with executive members of staff and external stakeholders
Efficient
Discreet
Self-motivated
Organised
Pro-active

Additional Requirements

Microsoft office
public relations
Assistant
administration
Executive
10Jan
Harare,Zimbabwe

Our Client is an organisation known in Zimbabwe and with a high turnover, it is an extremely busy environment, and the Director requires a PA to join the team.Read More

This position will be varied but will cover -
Purchasing and Ordering
Managing driver and their daily schedule
Filing
Typing
Travel arrangements
Any other administration required by the Director
As and when required assisting other Senior Managers and departments

  • Industry: Administration / Secretarial
  • Salary: Negotiable

Required Skills

5 Years of Experience
Qualifications
Experience is more important but must be fully computer literate.
Key Skills
Must have extensive administration/secretarial or personal assistant experience from a fast paced environment. In addition happy to learn new software and pick up anything required.

Additional Requirements

Excel
Administration
Personal Assistant
auction
07Jan
Harare,Zimbabwe

Our Client is looking for a switched on and accurate Data Capture Clerk to join their team.Read More

Duties to include:
Routinely check for discrepancies within the system and follow company measure to resolve all conflicts
Recommend changes to the system if inefficiencies present themselves
Verify information for accuracy and make corrections and update data when needed

  • Industry: Administration / Secretarial
  • Salary: Negotiable TBC

Required Skills

2 Years of Experience
Qualifications
Minimum of 1 - 2 years experience in a data capture role <br>
Key Skills
Superior data entry skills
High level of excel spreadsheet ability
Ability to see numerical error
Keen eye for detail

Additional Requirements

Data
Clerk
Transport
Logistics
02Jan
Bulawayo,Zimbabwe

Our Client is looking for a responsible & energetic Office Administrator to join their team
Read More

Duties:
Requires strong communication skills and some accounting knowledge
Scheduling all dispatching and management of dispatch
Oversee all office administration
Maintaining office policies and procedures
Undertake administrative tasks

  • Industry: Administration / Secretarial
  • Salary: Negotiable

Required Skills

3 Years of Experience
Qualifications
Good excel knowledge Administration or related qualification
Key Skills
Working knowledge of Patsel
Working knowledge of Excel
Work under pressure
Able to Multitask
Computer Literate

Additional Requirements

Pastel
Excel
Administration
Attention to detail
Management
18Dec
Cape Town, South Africa

Our client is looking for an Office Administrator to join their team!
Read More

You will need to be a dedicated, assertive and determined individual with excellent customer service and strong administrative abilities

  • Industry: Administration / Secretarial
  • Salary: R10 000 - R12 000 per month

Required Skills

2 Years of Experience
Qualifications
Matric Certificate <br> 2 years Retail experience <br>
Key Skills
Key Skills
A working knowledge of MS Office, Excel, Word, Outlook and Internet Explorer are essential.
Good business writing and verbal business communication skills are essential
Good telephone manner and the ability to communicate effectively over the telephone
The ability to work in a small business environment.
The ability to work under pressure and to adhere to deadlines
The ability to deal with customer queries in an efficient and pleasant manner
A customer service orientation towards customers and suppliers
The ability to work independently and achieve agreed to goals, objectives and targets without having to be micromanaged

Additional Requirements

12Dec

Our client is looking for a Receptionist/Sales Assistant to join their team
Read More

Ensure all Monthly quotes are sent in due time (Latest on last day of each month after approval of MD)
Ensure all spot requests are sent to customers within 24H maximum (same day better / send inquiries to GAA/WCA agents as per template / To be sent after approval of MD on email)
Ensure all the necessary information are present in the quote (Shipping line, Agent name, line items,…) with accurate figures (cost from suppliers must be exact / Should keep proof of all supplier cost and provide on request when disputes arises)
Liaise with Operational team when receiving booking from customer (within 2 hours of reception) and ensure that booking is materializing
Quote follow up
Undertake marketing research and identification of new customer contact / sales leads Keep up to date with shipping industry knowledge and understanding (INCOTERMS to be known perfectly,…)
Schedule appointments for MD on request
Prepare sales presentations upon request from MD
Develop prospective clients, make cold calls and service and grow existing clients
Ensure all incoming calls are answered before 2 rings and are routed to the correct extension before putting a call through.
Always answer the phone with a smile, introduce the company and yourself and ask how you may be of assistance.
Be clear and pace your self when talking on the phone, and give the person on the other end of the line sufficient time to respond.
If you have a bad connection notify the caller that you are going to hang-up and try calling again.
You will also be the first person a client or supplier sees when they walk into InterLog.
Ensure you welcome every guest with a smile irrespective of what they may look like.
Ask guests to wait at the reception Foya and call the member of staff to come to meet their guest at reception. If they wish they may take their guest to the boardroom.
Must not let any visitors go directly to offices.
Unsure that the reception area is clean at all times.

  • Industry: Administration / Secretarial
  • Salary: Negotiable

Required Skills

3 Years of Experience
Qualifications
Any relevant qualification <br>
Key Skills
Attention to details
Extremely Reliable
Managing time and pressure
Must be able to manage formulas and score over 70% on Excel test
Ability to work on PPT presentations

Additional Requirements

Administration
Sales
Management
Marketing
Attention to detail
09Dec
Harare,Zimbabwe

Our client is looking for an Administration Assistant to assist their busy sales team.
Read More

Data capturing
Vehicle tracking and recording mileages etc, working out fuel reps are using, geo fencing
Updating all customer files
Sending quotes to customers
Mailchimp
Updating social media (where needed)
Assisting with customer account reconciliations

  • Industry: Administration / Secretarial
  • Salary: Negotiable

Required Skills

1 Years of Experience
Qualifications
Any related Degree or Diploma<br>
Key Skills
Organised
Knowledge of MS Office
Professional
Efficient

Additional Requirements

admin
assistant
mailchimp
09Dec

Our Client is looking for a Security Manager to join their team in Kitwe.
Read More

Duties and Responsibilities include but are not subject to:
Develop and implement security policies, protocols and procedures
Control budgets for security operations and monitor expenses
Recruit, train and supervise security officers and guards
Attend meetings with other managers to determine operational needs
Plan and coordinate security operations for specific events
Coordinate staff when responding to emergencies and alarms ,br> Review reports on incidents and breaches
Investigate and resolve issues
Create reports for management on security status
Analyze data to form proposals for improvements (e.g. implementation of new technology)

  • Industry: Administration / Secretarial
  • Salary: US$ Negotiable Depending on Candidate

Required Skills

3 Years of Experience
Qualifications
Degree/Diploma in Security Admin <br>
Key Skills
Proven experience as security manager or similar position
Experience using relevant technology and equipment (e.g. CCTV)
Experience in reporting and emergency response planning
Excellent knowledge of security protocols and procedures
Solid understanding of budgeting and statistical data analysis
Working knowledge of MS Office
Excellent communication and interpersonal skills
Outstanding organizational and leadership skills
Committed and reliable

Additional Requirements

Security
Administration
Mining
02Dec
Harare,Zimbabwe

A client of ours is looking for an Administrator to join their team
Read More

Duties to include
Petty Cash
Cash Ups
General Office Admin

  • Industry: Administration / Secretarial
  • Salary: Negotiable TBC

Required Skills

2 Years of Experience
Qualifications
Administration or related qualification<br>
Key Skills
Basic Bookkeeping
Efficient and diligent
Reliable and honest

Additional Requirements

Admin
Office
Bookkeeping

Our Client is a prominent Construction Company and they are looking for x 3 temp and 2 permanent Data Entry Clerk’s to type information into the Company database from paper documents.
Read More

The ideal candidate will be computer savvy and a fast typist with a keen eye for detail. You will report to a data manager or another senior data team member. Understanding of data confidentiality principles is compulsory.
The company will rely on you for having accurate and updated data that are easily accessible through a digital database.
Responsibilities
Transfer data from paper formats into computer files or database systems using keyboards, data recorders or optical scanners
Type in data provided directly from customers
Create spreadsheets with large numbers of figures without mistakes
Verify data by comparing it to source documents
Update existing data
Retrieve data from the database or electronic files as requested
Perform regular backups to ensure data preservation
Sort and organize paperwork after entering data to ensure it is not lost

  • Industry: Administration / Secretarial
  • Salary: $ Negotiable

Required Skills

2 Years of Experience
Qualifications
High school degree or equivalent<br> 2 Years Proven experience as data entry clerk <br>
Key Skills
Proven experience as data entry clerk
Fast typing skills; Knowledge of touch typing system is strongly preferred
Excellent knowledge of word processing tools and spreadsheets (MS Office Word, Excel etc.)
Working knowledge of office equipment and computer hardware and peripheral devices
Basic understanding of databases
Good command of English both oral and written and customer service skills
Great attention to detail

Additional Requirements

Data Capture Clerk
Data Capture
Data Entry Clerk
Data
25Nov
Harare,Zimbabwe

Our client is looking for a Production Administrator to join their team
Read More

Duties:
Processes raw materials and packaging quantities issued into Production against IST.
Prepares daily raw material usage report.
Calculates raw materials usage report and submits to General Manager. Maintains a paperwork collection and systematic storage system for all production related records. Raises IST for all excess post-production packaging and hands over to Stores Assistant – Packaging. Manages collection of waste plastics and bottles, raises production packaging write off sheet after weighing. Process internal stock transfers from Raws to Production to Despatch.
Process manufactured batches into Sage daily
Process any inventory write offs into sage daily
Process Internal Stock Requisitions into Sage
Arranges stocktake teams and assist management of the stock taking process
Prepares daily stock reports and any other reports related to manufacturing (yields, production variances, raw material usage etc)
Prepares inventory reports as required.

  • Industry: Administration / Secretarial
  • Salary: Negotiable

Required Skills

3 Years of Experience
Qualifications
First Degree and/or professional qualification in Accounting or Administration.<br> Thorough knowledge of SAGE especially the Manufacturing Module (Bill of Material). <br> At least 3 years’ experience in production administration. <br> Strong awareness of internal controls especially those relating to inventory. <br> Impeccable honesty and integrity. <br>
Key Skills
Strong Administration Skills
Knowledge of Sage
Strong Attention to detail skills
Strong awareness of internal controls especially relating to inventory
Excellent Communication Skills

Additional Requirements

Production
Management
Administration
Attention to detail
Sage
22Nov
Harare,Zimbabwe

Our client is looking for an Executive Assistant to provide high-level administrative support to the company. To plan, organize, coordinate, and control all administrative and operational procedures, activities, and documentation
Read More

Duties:
To provide direct support to the company
Maintain an office setup that optimizes workflow
Assist with a variety of office projects and processes.
Handle all incoming and outgoing communication
Manage the executives schedules and diary
In charge of scheduling meetings, maintaining complex filing systems and databases, document review and preparation and possibly overseeing other staff junior staff. Handle filing and clerical work

  • Industry: Administration / Secretarial
  • Salary: Negotiable

Required Skills

4 Years of Experience
Qualifications
Relevant Qualification <br>
Key Skills
Excellent listening and written communication skills
Excellent Interpersonal Skills
Excellent Organizational Skills
Computer Literate

Additional Requirements

Administration
Management
Attention to detail
Communication
Report writing
20Nov
Out of Harare,Zimbabwe

Our Client is looking for a responsible & energetic Office Administrator to join their team
Read More

Requires strong communication skills and some accounting knowledge
Scheduling all dispatching and management of dispatch
Oversee all office administration
Maintaining office policies and procedures
Undertake administrative tasks
Sales

  • Industry: Administration / Secretarial
  • Salary: Negotiable TBC

Required Skills

3 Years of Experience
Qualifications
Good excel knowledge Administration or related qualification
Key Skills
Work under pressure
Able to Multitask

Additional Requirements

Administration
Office
Excel
Sales
15Nov
Harare,Zimbabwe

Our client, a large transport & logistics company, is now looking for an experienced Administrator to join them.Read More

Answering and making of phone calls
Ensuring reception area is kept neat and tidy at all times
Ushering guests for meetings where necessary
Purchasing of all office equipment
Maintaining and issuing out stock
Maintaining proper records of purchases
Deliver receipts of purchases
Making fuel requests
Ensure cash is properly accounted for
Maintaining proper filing system
Tracking of administration light motor vehicle(LMV)
Making booking and reservations as requested
Notify security of visitors
Ensure tea and drinks are served
Updating the employee contact list
Providing support to HR Officer i.e. certificates, typing etc
Arranging company functions
Carry out any other duties as assigned by Human Resources Officer

  • Industry: Administration / Secretarial
  • Salary: Negotiable TBC

Required Skills

3 Years of Experience
Qualifications
Secretarial diploma or related would be an advantage <br> Highly computer literate <br> At least 3 years working experience within a Receptionist position <br>
Key Skills
Reliable, honest & trustworthy
Efficient & proactive
Extremely confident & organised
Committed & hard working
Friendly & courteous

Additional Requirements

Receptionist
Administration
Secretarial
04Nov
Cape Town, South Africa

Our client is looking for an Admin Assistant to join their team
Read More

You will need to be a dedicated, assertive and determined individual with excellent customer service and strong administrative abilities

  • Industry: Administration / Secretarial
  • Salary: R10 000 per month

Required Skills

3 Years of Experience
Qualifications
Matric certificate<br> Computer literacy with a full knowledge of MS Office Suite<br> Knowledge of Pastel<br> Must be able to speak and write in English & Afrikaans<br>
Key Skills
A working knowledge of MS Office, Excel, Word, Outlook and Internet Explorer are essential.
Good business writing and verbal business communication skills are essential
Good telephone manner and the ability to communicate effectively over the telephone
The ability to work in a small business environment.
The ability to work under pressure and to adhere to deadlines
The ability to deal with customer queries in an efficient and pleasant manner
A customer service orientation towards customers and suppliers
The ability to work independently and achieve agreed to goals, objectives and targets without having to be micromanaged

Additional Requirements

31Oct
Cape Town, South Africa

Our client is looking for an Executive Assistant with incredibly strong administrative skills to join their team!
Read More

Provide general administrative assistance to the Managing Director
Manage human resources paperwork including contracts, codes of conduct, employee information
Manage administration and record keeping projects, such as shareholder communications, and legal document signing and filing
Prepare presentations and correspondence using PowerPoint, Excel, Word and Outlook
Maintain computer and manual filing systems for key documents across the company portfolio
Schedule appointments and maintain diary for the Managing Director
Update and manage contact lists

  • Industry: Administration / Secretarial
  • Salary: R15 000 - R17 000 per month

Required Skills

5 Years of Experience
Qualifications
Must have a Degree or Diploma or equivalent in Administration.<br> Social media skills and and a simple eye for design<br>
Key Skills
Must be mathematically accurate with simple maths, but does not have to do any complex maths.
Must have very high attention to detail.
Must be highly organised
-with the ability to plan in advance.
-with the ability for detailed record keeping electronically, manually or on excel
-with the ability to retrieve information that is filed manually or electronically quickly
Must be proficient and accurate in excel
-Making basic formula’s multiplication, addition, division and summing of cells.
-Basic formatting and data-capturing of information.
Must have a very good grasp of the English language and able to type proficiently using Microsoft Word.
Must have the ability to be adaptable to different types of administrative tasks.
Must be proficient in Outlook
Must have own transport

Additional Requirements

Our Client has opened a Zimbabwean Branch (Company is South African) for online shopping in SA, delivered to Zimbabwe and they are growing so looking for a proactive and organised Administrator to join their Harare based team.
Read More

Responsibilities include but are not limited to
All office administration tasks
Reconciliation of basic accounts for the MD
Data capture
Liaising with SA Head office
Handling queries
Quotes and organizing deliveries
Customer support

  • Industry: Administration / Secretarial
  • Salary: $ Negotiable / per month

Required Skills

4 Years of Experience
Qualifications
Accounting or Business Administration or relevant degree / qualification <br> Pitman certified would be a distinct advantage <br> 4 years in the same position <br>
Key Skills
Excellent verbal and written skills
Fully computer literate
Motivated and driver
Personable and professional
Attention to details
Able to multi task without supervision
Experience with imports would be an advantage

Additional Requirements

Accounts Administrator
Administrator
Imports
Administration Assistant
22Oct
Harare,Zimbabwe

A client of ours is looking for a Front Office assistant/Receptionist to join their team
Read More

Duties to include
Welcoming clients
Answering phone calls
Filling and typing of letters or Minutes

  • Industry: Administration / Secretarial
  • Salary: Negotiable

Required Skills

2 Years of Experience
Qualifications
Must have related qualification<br>
Key Skills
Must have good communication skills
Must be energetic
Must be very confident

Additional Requirements

Administration
Communications Skills
Energetic
Switched on

Our Client is looking for an Admin Assistant to join their team!
Read More

Sales/ Rentals.
Opening of client files in the prescribed format.
Sending of order confirmations to clients.
Allocating units to the project on TSD system.
Release notes.
Writing delivery notes.
Drafting of lease agreements.
Drafting closure correspondence and sending it to the relevant parties.
Assisting with completion of credit application forms.
Conducting reference checks on clients who which to purchase on credit.
File documentation in the correct format on the server as well as client files.
Ensure that documents are signed off by the relevant parties.
Filing copies of all project related expenses in file and making the necessary updates in the file.
Draft an invoice instruction and ensure a copy of invoice is received from head office and filed accordingly.
Sending copies of project related documents to head office.
Stock.
Receiving and checking of stock and following the GRN process. Ensure that all.
documentation pertaining to stock is received, filed and updated.
Tracking stock in and out on TSD system and updating the relevant parties.
Provide weekly stock reports of Container & Cabin stock.
Provide a weekly stock report of container & cabin rental stock (Containers that are leased to clients which will in turn be turning into another depot. i.e China / Jhb).
Preparing inventory requisitions – written and on job costing.
GRN of stock that has remained from a job back into stores and submit relevant paperwork to the branch manager.
Assist with relevant internal operational liaison/logistics.
Assist with monthly stock take of container, cabins and smalls.
Accounts.
Handling of petty cash - Issuing of petty cash, filing invoices & receipts.
Create PO’s.
Monthly recon of creditors A – L.
Ensure supplier banking details is always updated.
Send POP’s through to suppliers.
Request for supplier statements in a timeous manner.
Submit and reconcile expense reports.
Complete supplier credit applications
General Admin.
Take accurate messages and forward to the relevant person.
Assisting in all admin as requested by your manager.
Organise and schedule appointments.
Welcome visitors by greeting them, in person.
Plan meetings and take detailed minutes.
Update and maintain office policies and procedures.
Order office supplies and research new deals and suppliers.
Ensure that company vehicles are serviced as and when needed.
Maintain contact list.
Maintain and keep all records filed in the correct manner.
Write and distribute email, correspondence memos, letters and forms.
Book travel arrangements for managers.
Provide general support to visitors.

  • Industry: Administration / Secretarial
  • Salary: R12 000 - R20 000 per month

Required Skills

3 Years of Experience
Qualifications
Prior administrative experience.<br> Excellent computer skills, especially typing.<br> Attention to detail.<br> Desire to be proactive and create a positive experience for others.<br>
Key Skills
Adept in Technology.
Verbal & Written Communication.
Organization.
Time Management.
Strategic Planning.
Resourcefulness.
Detail-Oriented.
Anticipates Needs.

Additional Requirements

Our client is looking for an Admin Assistant to join their team.
Read More

Responsibilities:
Debtors
Meet and greet clleints
Intensive stock tack control
In charge of the logistics
Administration for agents
General Admin duties as handling of petty cash, quotations, arranging travel bookings
Calling and handling sales with other branches inn South Africa

  • Industry: Administration / Secretarial
  • Salary: Negotiable

Required Skills

3 Years of Experience
Qualifications
High School degree; additional qualification as an Administrative assistant or Secretary will be a plus<br> Proven experience as an administrative assistant, virtual assistant or office admin assistant<br> Knowledge of office management systems and procedures<br> Working knowledge of office equipment, like printers and fax machines<br> Proficiency in MS Office (MS Excel and MS PowerPoint, in particular, MS Dynamic)<br>
Key Skills
Excellent time management skills and the ability to prioritize work
Attention to detail and problem solving skills
Excellent written and verbal communication skills
Strong organizational skills with the ability to multi-task

Additional Requirements

02Sep
Harare,Zimbabwe

A client of ours in the services industry is looking for a Personal Assistant to join their team
Read More

Duties to include: Coordinating extensive domestic and international travel logistics and arrangements for business travel as well as for personal family travel, including hotel and car services
Manage and maintain calendar and appointments, both for business and personal, including family
Manage and coordinate events as needed, both for business and personal matters
Prepare meeting materials as needed
Work collaboratively with Executive team members and colleagues across the company Minute taking

  • Industry: Administration / Secretarial
  • Salary: Negotiable

Required Skills

7 Years of Experience
Qualifications
Must have a Degree in Business Administration or related <br>
Key Skills
Must have 7 years experience in a similar role
Must be switched on
Must have good people skills
Must have a Driving License

Additional Requirements

Administration
Communications Skills
Personal Assistant
Switched on
27Aug
Harare,Zimbabwe

Our Client is looking for an energetic, organised Personal Assistant to join their team who will provide secretarial, administrative and executive support to the Managing Director and the business.
Read More

General Tasks
Basic bookkeeping
Devise or maintain office systems, including data management and filing (hardcopy and softcopy)
Produce reports, presentations and briefs
Prepare professional business correspondence accurately, timeously, and as specified for review and approval by the MD, when required
Organise corporate events
Act as the point of contact between the MD and internal/external clients
Screen and direct phone calls and distribute correspondence
Take dictation and minutes
Greet and welcome guests when they arrive at the office
Organise and sometimes attend meetings and ensure the MD is well prepared for meetings
Ensure the MD’s office is clean, presentable and hospitable to visitors
Follow up on incoming issues and concerns addressed to the MD, including those of a sensitive or confidential nature, determine appropriate course of action, referral, or response
Time Management and Planning
Manage and maintain the MD’s schedule with due consideration of the corporate calendar and relevant plans, demonstrating an awareness and understanding of business priorities and issues and the impact thereof on business operations
Manage diaries, schedule meetings and appointments, and coordinate meeting logistics as required
Make travel arrangements: Arrange travel, visas and accommodation for the MD
Consult with relevant stakeholders to ensure optimisation of the MD’s time, availability and contribution
Pro-actively determine and obtain relevant information required to support the MD prior to any meetings
Office Administration
Draft, type and send correspondence as required by the MD
Establish and maintain a secure and effective e-filing and document management system for fast retrieval of data and information
Relationship Management
Liaise with relevant individuals and external organisations to arrange meetings, prepare agendas
Act as first point of contact and representative, and respond to basic queries for information
Receive and welcome VIP’s and visitors courteously and professionally
Establish and maintain sound relations with all relevant stakeholders such as other Directors of the Company, Senior Managers and General Staff in assisting with requests
Liaise and interface with relevant internal and external stakeholders such as suppliers, officials, clients, and other executives as required, conveying information accurately, professionally, and courteously whilst maintaining the required level of confidentiality
Managing Director’s Personal Matters
Chores and errands on behalf of the MD as and when necessary
Administration of personal household matters e.g. shopping, groceries, and domestic workers; and Personal banking and petty cash floats management

  • Industry: Administration / Secretarial
  • Salary: Negotiable TBC

Required Skills

3 Years of Experience
Qualifications
Related Administrative Qualification and Experience<br> Clean Class 4 Drivers Licence<br> Bookkeeping /basic accounts experience would be an advantage<br>
Key Skills
Discretion, Confidentiality and trustworthiness
Attention to detail
Highly organised
Excellent administration skills
Outstanding time management skills
Advanced knowledge of MS Office, MS Windows, MS Excel, and MS PowerPoint
Must be able to design documents, fliers etc
Demonstrated effectiveness in all the areas outlined in the roles and responsibilities
Excellent verbal and written communication skills
Strong interpersonal and organisational skills
Takes initiative and able to follow instructions
Accountability and responsible for own work and works well with others
Proven work experience as a Personal Assistant
Knowledge of office management systems and procedures
Ability to multitask and prioritise daily workload

Additional Requirements

Personal Assistant
Bookkeeping
Executive Support
Administration
08Jul

Our Client is a large and respected organisation who is now looking for an Executive Assistant to the Chief Executive Officer.Read More

Devise or maintain office systems, including data management and filing.
Arrange travel, visas and accommodation, and occasionally travelling with the CEO to take notes or dictation at meetings or to provide general assistance during presentations or functions.
Organise, maintain diaries and making appointments.
Produce documents, briefing papers, reports and presentations.
Organise and sometimes attend meetings and ensure the CEO is well prepared for meetings.
Take responsibility of accounts and budgets for the CEOs office.
Ensure the CEOs office is clean, presentable and always provides hospitality to the visitors.
Follow up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature, determine appropriate course of action, referral, or response
Assists board members with travel arrangements, lodging, and meal planning as needed.
Any other duty as delegated by the team leader.

  • Industry: Administration / Secretarial
  • Salary: Negotiable p/month

Required Skills

2 Years of Experience
Qualifications
Bachelors Degree in Administration, Business, or Accounting. <br> A professional course in topflight secretarial or PA related course. Have a valid light vehicle drivers license.
Key Skills
Analytical skills
A minimum of 2 years experience in an Executive Assistant role.

Additional Requirements

Administration
Executive Assistant
Finance
Driving Licence
06Jul

Our Client is looking for a Personal Assistant to provide professional administrative support to the CEO and ensure the smooth running of his schedule

Based in Pretoria but job extends to Africa
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Responsibilities:
Time Management and Planning:
Manage and maintain the CEO’s schedule with due consideration of the corporate calendar and relevant travel plans, demonstrating an awareness and understanding of business priorities and issues and the impact thereof on business operations.
Consult with relevant stakeholders to ensure optimization of the executive’s time, availability and contribution Schedule and arrange meetings for the executive, ensuring that he is prepared, required inputs are received from all parties involved, and that all relevant documentation is in order.
Advise meeting delegates on the context of the meetings in advance, as well as the input and actions required from them at the meeting.
Pro-actively determine and obtain relevant information required to support the CEO prior to any meetings. Coordinate meeting logistics as required.
Manage the executive’s diary and appointments.
Coordinate local and international travel, accommodation and subsistence for the CEO when required, including currency and account reconciliation.
Prepare professional business correspondence accurately, timeously, and as specified, for review and approval by the CEO, when required.

Office Administration:
Collect and open all mail addressed to the CEO treating all information with due confidentiality and respect. Draft, type and send select managers correspondence as required by the CEO.
Establish and maintain a secure and effective e-filing and document management system for fast retrieval of data and information.
Coordinate the ordering of Head Office kitchen and stationery supplies.
Perform limited relief duties on the switchboard, as required.

Relationship Management:
Liaise with relevant individuals and external organizations to arrange meetings, prepare agendas and draft minutes.
Act as the first point of contact and representative, and respond to basic queries for information.
Receive and welcome VIPs and visitors courteously and professionally.
Establish and maintain sound relations with all relevant stakeholders such as other executives from different divisions and general staff in assisting with requests to and from the managers.
Address issues/queries, and manage incoming and outgoing instructions and response to and from the managers.
Liaise and interface with relevant internal and external stakeholders such as suppliers, officials, clients, and other executives as required, conveying information accurately, professionally, and courteously whilst maintaining the required level of confidentiality.

  • Industry: Administration / Secretarial
  • Salary: R15 000 pm plus benefits

Required Skills

2 Years of Experience
Qualifications
Relevant diploma or equivalent<br> Minimum 1-3 years of experience in a Personal Assistant position<br>
Key Skills
Advanced knowledge of MS Office, MS Windows and MS Excel
Experience in the Logistics, Financial Services, Financial Technology or Consumer Financial Services is preferred
Demonstrated effectiveness in all the areas outlined in the roles and responsibilities
Good verbal and written communication skills
Strong interpersonal and organizational skills
Takes initiative, accountability &amp; responsibility for own work and works well with other teams
Proven ability to filter and cascade top-down feedback
Excellent administration skills
Discretion and trustworthiness
Flexibility and adaptability
Good oral and written communication skills
Tact and diplomacy

Additional Requirements