Recruitment Matters - Jobs Zimbabwe
Your Regional Recruitment Specialists - Now Recruiting throughout Sub Saharan Africa!

Available Jobs - Administration / Secretarial(17)

Hot Jobs

Commercial Cluster Manager (Regional)
Our International Agri Business Client is looking for a qualified and experienced Commercial Cluster Manager to be responsible to oversee the commercial business (technical marketing and technical support to sales team) that provide an innovative, efficient Marketing and Technical service to promote

Interview top tips

Do your research

Fail to plan, and you plan to fail. You are certain to be asked specific questions about the company, so make sure you've done your homework on things like their last year's profits and latest product launches. Also take a look at the latest developments in the industry so you can converse with confidence.

Available Jobs Administration / Secretarial

14Jun
Harare,Zimbabwe

Our Client is looking for a responsible Personal Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks related to manager’s working life and communication across their various businessRead More

Project Work for their Agriculture interests including project research / budgets / administration
Basic Bookkeeping
Act as the point of contact between the manager and internal/external clients
Screen and direct phone calls and distribute correspondence
Handle requests and queries appropriately
Manage diary and schedule meetings and appointments
Make travel arrangements
Take dictation and minutes
Source office supplies
Produce reports, presentations and briefs
Devise and maintain office filing system.

  • Industry: Administration / Secretarial
  • Salary: $ Negotiable

Required Skills

4 Years of Experience
Qualifications
4 years proven work experience as a personal assistant <br> PA diploma or certification would be a distinct advantage <br> Bookkeeping /basic accounts experience would be an advantage <br>
Key Skills
Proven work experience as a personal assistant
Knowledge of office management systems and procedures
MS Office and English proficiency
Outstanding organisational and time management skills
Up-to-date with latest office gadgets and applications
Ability to multitask and prioritize daily workload
Excellent verbal and written communications skills
Discretion and confidentiality

Additional Requirements

Personal Assistant
Secretary
PA
Adminstration
Bookkeeping
12Jun
Harare,Zimbabwe

Our client is looking for a Personal Assistant to join their team
Read More

Duties:
The person will be managing an extremely active calendar of appointments, arranging complex and detailed travel plans, itineraries and agendas; compiling documents for travel-related meetings.
Researching, prioritizes and follows up on incoming issues and concerns, including those of a sensitive or confidential nature.
Determines appropriate course of action, referral or response.
Work closely and effectively with the MD to keep him well informed of upcoming commitments and responsibilities and following up appropriately.

  • Industry: Administration / Secretarial
  • Salary: Negotiable

Required Skills

4 Years of Experience
Qualifications
Any suitable qualification <br>
Key Skills
Attention to detail
Excellent communication skills
A high degree of computer literacy
Ability to handle sensitive information
Self- motivated
Energetic
Organized
Strong Administration skills

Additional Requirements

Administration
Management
Assistant
Executive Support
Attention to detail
10Jun
Harare,Zimbabwe

Our Client is looking for an Archiving Clerk to join their team, who will be responsible for direct safekeeping of permanent records and historically valuable documents.Read More

Safekeeping important records
Adhering to archive policies, procedures and guidelines,
Prepare archive records
Protecting and preserving fragile or breakable documents
Adding new material to file records, and create new records as necessary
Sorting or classifying information according to guidelines such as content, purpose, user criteria, or chronological, alphabetical, or numerical order
Gathering materials to be filed from the administration manager and other departments
Updating Records
Reviewing files periodically to ensure they are complete and correctly classified
Filing material in cabinets and storage boxes
Locating and removing materials from files when requested
Opening new records files
Labelling new records files
Dividing records files
Reconditioning of box files
Destroying material that is no longer mandatory to keep according to company policy
Maintaining and updating the records books
Maintaining the records book
Updating the records book to ensure that it’s up to date
Keeping records of materials filed or removed, using logbooks
Tracking materials removed from files in order to ensure that borrowed files are returned

  • Industry: Administration / Secretarial
  • Salary: $700- 950 RTGS per month

Required Skills

Years of Experience
Qualifications
Key Skills
Excellent filing skills
Very Analytical
Excellent record keeping skills

Additional Requirements

Administration
Filing
Record Keeping
Clerk
07Jun
Harare,Zimbabwe

A client of ours is looking for a Personal Assistant to join their team.
Read More

Duties to Include but not limited to :
Producing documents, briefing papers, reports and presentations
Organizing and attending meetings and ensuring the manager is well prepared for meeting

  • Industry: Administration / Secretarial
  • Salary: Negotiable

Required Skills

3 Years of Experience
Qualifications
Must have a degree in Business Administration or a related qualification<br>
Key Skills
Must be able to use Corel Draw
Must be able to design documents, fliers etc

Additional Requirements

Administration
Good people skills
Self Motivated
Corel Draw
05Jun
Harare,Zimbabwe

Our client is looking for a Front Office Receptionist
Read More

Duties:
Greet and welcome guests as soon as they arrive at the office.
Direct visitors to the appropriate person and office.
Answer, screen and forward incoming phone calls.

  • Industry: Administration / Secretarial
  • Salary: Negotiable

Required Skills

1 Years of Experience
Qualifications
Minimum 1 years experience as a Receptionist, Front Office Representative or similar role.<br> Must be computer literate.<br>
Key Skills
Attention to detail
Organizational Skills
Time Management

Additional Requirements

Administration
Receptionist
Communication
Attention to detail
Organized
05Jun
Harare,Zimbabwe

Our client is looking for an Administrator to join their team
Read More

Duties
Payroll
Managing logistics
Maintain and update personnel files
Handle admin tasks, e.g. security liaison , liaising with service providers on building maintenance

  • Industry: Administration / Secretarial
  • Salary: Negotiable

Required Skills

3 Years of Experience
Qualifications
Drivers License <br> Any relevant degree or diploma <br>
Key Skills
Full computer literate
Well presented and well spoken
Excellent Customer Service skills
Good with the Public
Efficient and diligent
Reliable and honest

Additional Requirements

Administration
Logistics
Attention to detail
Payroll
Management
04Jun
Harare,Zimbabwe

Our Client is an excellent organisation who now has a need for a Call Centre Operator x 2 to join their team.Read More

The role will report to the Call Centre Supervisor and manage all incoming calls, correctly and politely directing to the right person or handling the response in a professional manner.

  • Industry: Administration / Secretarial
  • Salary: $800 Gross per month

Required Skills

1 Years of Experience
Qualifications
Five (5) Ordinary Level passes including English Language with a Grade B or better <br> At least two (2) Advanced Level passes <br> Relevant qualification
Key Skills
Ability to work flexi- hours
Fluency in English Language
Sound interpersonal and communication skills.

Additional Requirements

Call Centre
Customer Service
03Jun

Our Client is looking for a young, dynamic Reservations and Administrator to join their exclusive team.
Read More

This position involves general administrative duties, including booking flights, charter quotes, scheduling aircraft's and pilots’ itineraries.
Successful Candidates are required to be on call 24/7 with one other Lady
Hours of Work - Monday to Friday from 7.30 to 4.30

  • Industry: Administration / Secretarial
  • Salary: $1500 plus Fuel allowance $200 CIMAS (Private Hospital)

Required Skills

2 Years of Experience
Qualifications
Computer Literate <br> Drivers License <br> A Levels <br> Pittman qualifications would be a distinct advantage <br> 2 Years experience would be preferred <br>
Key Skills
Required skills include but not limited to:
Full computer literate
Well presented and well spoken
Excellent Customer Service skills
Good with the Public
Efficient and diligent
Reliable and honest

Additional Requirements

Reservations and Administrator
Administrator
Aviation
Travel Bookings
Travel Agent
16May
Lusaka, Zambia

Our Client, a well established security company is looking for a PA to join their team.
Read More

Duties and Responsibilities include but are not subject to:
Manage and maintain the MD’s diary and email account.
Filter emails, highlight urgent correspondence and print attachments.
Respond to emails as much as possible, dealing with appointments, requiring Bio or photos etc.
Ensure busy diary commitments, papers and travel arrangements are managed effectively including producing a daily folder with diary, necessary papers etc.
Conduct weekly diary meetings with the MD to discuss upcoming engagements, invitations and other requests.
Schedule on behalf of the MD meetings between him and his direct reports and the committees and groups to which he is a member.
Coordinate travel and accommodation requirements in connection with others and ensure arrangements in place for the MD match his requirements.
Filter general information, queries, phone calls and invitations to the MD by redirecting or taking forward such contact as appropriate.
Ensure the MD is fully briefed on, or prepared for, any engagements he is involved in.
Keep and maintain an accurate record of papers and electronic correspondence on behalf of the MD.
Prepare correspondence on behalf of the MD, including the drafting of general replies.
Minute general meetings as required and complete research on behalf of the MD.
Ensure guests meeting with the MD are well taken care of.
Provide a service that is in line with the MD’s work habits and preferences.
Candidate should have ability to communicate effectively both orally and in writing.

  • Industry: Administration / Secretarial
  • Salary: US$ Negotiable Depending on Candidate

Required Skills

2 Years of Experience
Qualifications
Related degree or diploma <br>
Key Skills
Excellent IT skills, including a working knowledge of presentation software packages, preferably Microsoft Office Word, Excel and PowerPoint.

Additional Requirements

PA
Administration
Office Management
14May
Johannesburg, South Africa

Our client is looking for a Company Secretary to join their company
Read More

Organise and prepare agendas and papers for board meetings, committees and annual general meetings (AGMs). take minutes, draft resolutions, and lodge required forms and annual returns with Companies House.
Follow up on actions from meetings.
Oversee policies, making sure they are kept up to date and referred to the appropriate committee for approval. Maintain statutory books, including registers of members, directors and secretaries.
Deal with correspondence, collate information and write reports, ensuring decisions made are communicated to the relevant company stakeholders.
Monitor changes in relevant legislation and the regulatory environment and take appropriate action.
Liaise with external regulators and advisers, such as lawyers and auditors.

  • Industry: Administration / Secretarial
  • Salary: 20 000

Required Skills

3 Years of Experience
Qualifications
Bachelor / degree in Law
Key Skills
Good verbal and written communication skills
Interpersonal skills and the ability to work well with people at all levels
Attention to detail and a well-organised approach to work
The ability to prioritise work and to work well under pressure
The capability to work with numerical information, plus analytical and problem-solving skills
A diplomatic approach and the confidence to provide support to high-profile company staff and board members management skills
Teamworking skills
Integrity and discretion when handling confidential information
A sound grasp of corporate governance issues
A commercial frame of mind.

Additional Requirements

Our client is looking for a Chinese/Mandarin Speaking Customer Service Officer to join their eam
Read More

Duties Includes:
Greets customers as a personal host at store entrances in a timely manner
Ensures seamless transitions across service levels based on customer needs
Serves in areas of the store based on business need and required customer assistance
Performs operational tasks as needed to help guide the customer journey
Handles customer transactions graciously and efficiently (sales, returns, exchanges, in-store pick-up, etc.)
Demonstrates timely follow-through on customer requests, questions and needs
Takes cues from customer and delivers the appropriate experience
Expected to meet customer satisfaction goal

  • Industry: Administration / Secretarial
  • Salary:

Required Skills

2 Years of Experience
Qualifications
Proficient in English and Chinese and/or Korean Diploma or equivalent, College Degree preferred<br>
Key Skills
Professional written and verbal communication
Strong organizational skills and the ability to manage multiple projects working in a fast paced environment
Ability to understand and meet departmental goals
Previous experience providing excellent service to customers demonstrating effective listening, detail, empathy and problem resolution
Excellent problem-solving skills and the ability to learn new processes
Microsoft Office skills

Additional Requirements

25Apr
Harare,Zimbabwe

Our Client is looking for a Personal Assistant to join their team who will work mainly with the CEO and Director. Read More

To support the work of the CEO
To support the work of the Director of Conservation by keeping track of projects, meetings, research and other commitments, and ensuring that agreed targets and milestones are met.
Managing diaries and organizing meetings and appointments, controlling access to the Principals when necessary
Booking and arranging travel, transport and accommodation for visitors & staff; confirming the Founder’s arrangements
Typing correspondence, compiling and preparing reports, presentations
To coordinate the work of both the CEO and the Director of Conservation, and liaise with the Office Administrator, Legal Assistant and Publicity Manager. This is to ensure that all members of the office team are aware of the parts they play in reaching the organisations objectives and strategy
To maintain contact, as and when requested, with the Harare-based Animal Manager and with the outlying Animal Managers
To organise and take minutes at a weekly team meeting at the office
To follow through all the commitments made at the team meeting to ensure the persons are reminded of important tasks and deadlines
To undertake research, at the direction of the Principals, to prepare grant submissions, annual reports, workshops etc
Maintaining procedures and administrative systems, recommending and implementing new such procedures if necessary
To occasionally organise events, conferences or workshops
To procure and arrange delivery of goods and services as required
To monitor the Organisations' Facebook page and ensure that any required responses are made in an appropriate and timely way

  • Industry: Administration / Secretarial
  • Salary: Negotiable

Required Skills

3 Years of Experience
Qualifications
Secretarial Diploma or equivalent a distinct advantage
Key Skills
Knowledge of certain standard software packages e.g. word processing, spreadsheets, databases, calendars, desktop publishing, Computer skills basic packages Office
Good oral and written communication skills
Organisational skills
Personal presentation
Time management
Shona
Drivers licence

Additional Requirements

Administration
Co-ordination
Management
Assistant

Our Client is looking for an Office Administrator to join their team in Lusaka
Read More

Duties and Responsibilities include but are not subject to:
Liaison and co-ordination
Office administration
Communication and reporting
Invoice and budget administration
Compliance

  • Industry: Administration / Secretarial
  • Salary: US$ Negotiable Depending on Candidate

Required Skills

5 Years of Experience
Qualifications
Minimum of 1 year diploma <br> Fluent in English <br> Minimum of 5 years’ experience in an area of specialisation; with experience in working with others <br> Experience working in a corporate organisation <br>
Key Skills
Administrative skills
Analytical skills
Business Writing Skills
Collecting and interpreting data
Excellent Communication skills – verbal and written
Facilitative skills - especially be able to facilitate concurrent interventions
Organising skills
Problem Solving
Planning skills
Relationship Management
Strong and effective interpersonal skills (questioning and listening skills, networking, negotiation)
Time management

Additional Requirements

Executive Assistant
Office Management
Administration
08Apr
Harare,Zimbabwe

Our Client is looking for a Personal Assistant to join their team who will provide secretarial, administrative and executive support to the Director and the business.
Read More

Management of Directors diary, appointments and communications
Helps Director manage output, workflow and office deadlines
Manages and communicates management weekly main plans and action points
Manages other administrative issues for the business
Prepares and circulates reports from the director
Performs other general administration duties
Any other duties as assigned by immediate superior

  • Industry: Administration / Secretarial
  • Salary: $700 Gross per month

Required Skills

4 Years of Experience
Qualifications
At least Diploma in Business or secretarial studies or equivalent<br> Ms Package<br>
Key Skills
Must have knowledge of FMCG environment and assistant duties
Must be able to work accurately under pressure and meet set deadlines
Must be accurate and thorough, self-motivated, hard working.

Additional Requirements

Administration
FMCG
Executive Support
08Apr
Harare,Zimbabwe

Our Client is looking for a Receptionist to join their team who will ensure that the desired image of the organisation is represented in the management of the switchboard and the reception area.
Read More

Manages the company switchboard
Welcoming and directing visitors
Manages company petty cash and company stationery requirements
Performs other general administration duties
Any other duties as assigned by immediate superior.

  • Industry: Administration / Secretarial
  • Salary: $600 Gross

Required Skills

4 Years of Experience
Qualifications
At least Diploma in Business or secretarial studies or equivalent<br> Ms Package<br>
Key Skills
Must have knowledge of FMCG environment and receptionist duties
Must be able work accurately under pressure and meet set deadlines.
Must be accurate and thorough, Self-motivated, hard working.

Additional Requirements

Reception
Administration
FMCG
08Mar
Cape Town, South Africa

Our client is looking for an experienced PA to assist the GM and Exec team for a 6 month Maternity cover contract
Read More

Working experience on MS Office packages Outlook PowerPoint Excel Word
Experience with Minute taking at meetings
Arranging functions
Travel and Visa arrangements
Day to Day admin
Experience within FMCG multi-national environment

  • Industry: Administration / Secretarial
  • Salary: Negotiable

Required Skills

3 Years of Experience
Qualifications
Minimum 3 years PA Secretarial experience <br>
Key Skills
Friendly personality
Excellent communication both written and verbal
Flexible and adaptable to change
Excellent organisational and planning ability
Courteous and helpful
Ability to manage highly confidential information
Professional and presentable

Additional Requirements

08Mar
Cape Town, South Africa

Our client is looking for a highly efficient, professional Office Manager to join their team.
Read More

Proficiency in MS office (Experience email tools, spreadsheets and databases)
Accounting and business administration experience
Time management skills and ability to multi-task and prioritize work
Attention to detail and problem solving
Strong written and verbal communication skills
Strong organizational and planning skills in a fast—paced environment
A creative mind with ability to suggest improvements
Customer service orientated
Organizational skills

  • Industry: Administration / Secretarial
  • Salary: Negotiable

Required Skills

3 Years of Experience
Qualifications
Matric/Grade 12 <br> Driver’s license code 08 <br> 3 years previous experience in FOH and office administration/office management <br> Accounting and business administration <br> BA in business administration and management <br>
Key Skills
Friendly personality
Excellent communication both written and verbal
Flexible and adaptable to change
Excellent organisational and planning ability
Courteous and helpful
Customer orientated
Professional and presentable

Additional Requirements