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Available Jobs - Administration / Secretarial(21)

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Available Jobs Administration / Secretarial

09Jul

Our client is looking for an Executive Assistant Administrator to join their team.Read More

Answering calls and liaising with clients competently
Drafting of correspondence on the CEO's behalf
Managing the CEO’S Diary – active in organising meetings with key stakeholders in government, industry and related forums.
Planning and organising meetings, collating Board Packs
Taking dictation, action points and writing minutes
Preparing presentations on behalf of CEO
Organising travel for CEO and senior Executives
Managing and reviewing filing and office systems
Sourcing and ordering stationery/ office equipment, and consumables
Managing the company houseboat and other ad hoc projects
Any other duties as may be assigned by superior/s.

  • Industry: Administration / Secretarial
  • Salary: Negotiable

Required Skills

5 Years of Experience
Qualifications
Minimum of 5 years work experience in a similar role is essential <br> Experience within the agriculture industry is preferred <br>
Key Skills
Very strong writing, communication and presentation skills are essential
A sound knowledge of Microsoft Office including Word, Excel and Powerpoint is essential
Highly organised
Ability to work under pressure & to tight deadlines

Additional Requirements

Executive
minutes
Assistant
admin
presentations
07Jul
Cape Town, South Africa

Our Client, an established Chartered Accountancy Firm, is looking for a highly efficient, professional and knowledgable Office / Admin Manager to join their team.
Read More

Working with accounting and management team to set budgets, monitor spending, and processing payroll and other expenses.
Supervising day-to-day operations of the administrative department and staff members.
Hiring, training, and evaluating employees, taking corrective action when necessary.
Developing, reviewing, and improving administrative systems, policies, and procedures.
Ensuring office is stocked with necessary supplies and all equipment is working and properly maintained.
Planning, scheduling, and promoting office events, including meetings, conferences, interviews, orientations, and training sessions.
Collecting, organizing, and storing information using computers and filing systems.
Overseeing special projects and tracking progress towards company goals.
Building new and expanding existing skills by engaging in educational opportunities.

  • Industry: Administration / Secretarial
  • Salary: Negotiable

Required Skills

5 Years of Experience
Qualifications
CA(SA) Qualification / SAICA registration.<br> Bachelor’s degree in Business Administration, Management, or Accounting.<br> Experience in an Accounting / Finance firm.<br>
Key Skills
Exceptional leadership and time, task, and resource management skills.
Strong problem solving, critical thinking, coaching, interpersonal, and verbal and written communication skills.
Proficiency with computers, especially MS Office.
Ability to plan for and keep track of multiple projects and deadlines.
Familiarity with budget planning and enforcement, human resources, and customer service procedures.
Willingness to continue building skills through education opportunities.

Additional Requirements

03Jul

Our client is looking for a Branch Administrator to oversee all administration functions of their Bulawayo branch.Read More

This Branch Administration position will require someone to do daily administrative work that includes
Daily sales report
Banking
Inter-branch orders
Stocktaking

  • Industry: Administration / Secretarial
  • Salary: Negotiable

Required Skills

Years of Experience
Qualifications
No degree is required but previous experience is essential in terms of administration and basic bookkeeping.
Key Skills
Must have experience in this type of position before and have strong administration and computer skills.

Additional Requirements

Branch Administration
hardware
stock management
01Jul
Harare,Zimbabwe

Our client is looking for an Administrator to join their team.Read More

You will need to be a dedicated, assertive and determined individual with excellent customer service and strong administrative abilities

  • Industry: Administration / Secretarial
  • Salary: Negotiable

Required Skills

2 Years of Experience
Qualifications
Relevant Qualification <br> Computer Literate<br>
Key Skills
A working knowledge of MS Office, Excel, Word, Outlook and Internet Explorer are essential
Good business writing and verbal business communication skills are essential
Good telephone manner and the ability to communicate effectively over the telephone
The ability to work under pressure and to adhere to deadlines
The ability to deal with customer queries in an efficient and pleasant manner
A customer service orientation towards customers and suppliers
The ability to work independently and achieve agreed to goals, objectives and targets without having to be micromanaged

Additional Requirements

admin
communications
attention to detail
data capture
01Jul
Harare,Zimbabwe

Our Client is looking for an organized and self-motivated Office Administrator to join them.
Read More

Duties to include:
Maintaining office policies and procedures
Welcoming visitors and directing them to the relevant office/personnel.
Carrying out clerical duties such as answering phone calls, responding to emails, and preparing documents, including office correspondence, memos, resumes, and presentations.
Coordinating and managing appointments and meetings.
Coordinating of customer reports as requested
Performing other relevant duties when needed.

  • Industry: Administration / Secretarial
  • Salary: Negotiable

Required Skills

2 Years of Experience
Qualifications
2 or more years’ office administration experience.<br> A degree in business, administration, or a related field. <br>
Key Skills
Multi-tasking skills.
Excellent written and verbal communication skills.
Proficient in a variety of computer software applications
Time-management skills

Additional Requirements

Administrator
Office Management
Security
Communication
Multi-Tasking
30Jun
Cape Town, South Africa

Our Client, A leading FMCG Retail Company, is looking for a reliable Junior Bookkeeper to join their team in Cape Town.
Read More

Maintains records of financial transactions by establishing accounts; posting transactions; ensure legal requirements compliance.
Develops system to account for financial transactions by establishing a chart of accounts; defining bookkeeping policies and procedures.
Maintains subsidiary accounts by verifying, allocating, and posting transactions.
Balances subsidiary accounts by reconciling entries.
Maintains general ledger by transferring subsidiary account summaries.
Balances general ledger by preparing a trial balance; reconciling entries.
Maintains historical records by filing documents.
Prepares financial reports by collecting, analyzing, and summarizing account information and trends.
Complies with federal, state, and local legal requirements by studying requirements; enforcing adherence to requirements; filing reports; advising management on needed actions.
Contributes to team effort by accomplishing related results as needed.

  • Industry: Administration / Secretarial
  • Salary: Negotiable

Required Skills

5 Years of Experience
Qualifications
3 to 5 years direct experience in bookkeeping, accounting or a related field.<br> Some prior knowledge and experience in Administration is preferred<br> Matric and/or a Relevant Diploma in accounting/finance would be an advantage.<br>
Key Skills
Must have a good knowledge of mathematics.
Must be able to make financial calculations accurately in a wide range of applications.
Must have a good understanding of, and be able to operate, calculators, computers, various computer financial software programs, phones, copiers and other office equipment as necessary.
Ability to make sound judgments and decisions.
General knowledge of FMCG product prices and quantities.
Must have good communication skills.

Additional Requirements

30Jun

Our client is currently looking for a Receptionist to join their team for 3 month.Read More

Duties:
Answers the phone promptly and ensures that the call is directed to the correct person.
Responds to the intercom quickly and greets all visitors, directing them to the correct staff member after informing the latter of incoming visitor.
Takes down and forwards message to relevant person when recipient is unavailable.
Reports and/or attends to any telephone line disruptions immediately so they can be repaired.
Checks Telone balance daily and informs Assistant Accountant when account needs to be topped up.
Assists administration personnel with administrative work.

  • Industry: Administration / Secretarial
  • Salary: Negotiable

Required Skills

2 Years of Experience
Qualifications
A minimum 5 ‘O’ Levels <br> Diploma/Degree in Secretarial Studies/Administration or equivalent <br>
Key Skills
Excellent Communication skill
Knowledge of Excel

Additional Requirements

Reception
Front desk
Excel
Adminsitration
Communication
30Jun
Lusaka, Zambia

Our Client is looking to employ a highly presentable individual that performs key administrative duties and acts as a professional liaison for their South Africa RCOE.
Read More

Responsibilities and Duties Include but are not subject to:

Screening of telephone calls, typing and filing of confidential correspondence and routine correspondence
Excellent knowledge of packages such as MS Word, Excel, Power point etc.
Performs accurate routine clerical and filling work
Co-ordinates schedules and make appointments
Conducts research, compiles and types statistical reports
Co-ordinates and arranges meetings, prepares agendas, reserves and prepares facilities, accurately records and transcribes minutes of meetings
Co-ordinates and resolves customer complaints
Co-ordinates and books travel & business functions
Processes purchase orders and receipts
Manages office assistant & admin team
Manages office environment and supplies
Manages reception area of businesses.

  • Industry: Administration / Secretarial
  • Salary: Negotiable

Required Skills

Years of Experience
Qualifications
Any Related Degree or Diploma <br>
Key Skills
Excellent interpersonal skills
Excellent writing and speaking skills
Excellent organizational skills
The ability to handle confidential matters
The ability to perform well under pressure
Advanced skills in MS office – word, excel, power point
Familiarity with data processing systems
Excellent typing skills
Experienced in handling customer complaints

Additional Requirements

26Jun

Our client is looking for an attentive, efficient Administrator to provide consistent, courteous support for our leadership team and keep the office running smoothly and efficiently. <bc>Read More

Supporting company leadership and supervising administrative department activities staff members. <bc> Greeting office visitors and directing them to the appropriate parties. <bc> Handling or delegating basic office tasks, such as filing, preparing meeting areas and presentation materials, delivering mail, answering emails and phone calls, and data entry. <bc> Coordinating schedules and managing calendars for multiple parties to ensure that activities are properly arranged and prevent conflicts. <bc> Making travel arrangements and preparing documents, presentation materials, and facilities for meetings. <bc> Entering and updating company, employee, and client records. <bc> Ordering, storing, and distributing office supplies and maintaining, repairing, or replacing office equipment. <bc> Directing, reviewing, and optimizing office operations to increase accuracy, productivity, and efficiency and reduce costs. <bc> Providing basic bookkeeping services. <bc>

  • Industry: Administration / Secretarial
  • Salary: Negotiable

Required Skills

2 Years of Experience
Qualifications
Diploma or equivalent, a degree in Business Administration or relevant field preferred. <bc> More education, certifications, or experience is a major advantage. <bc>
Key Skills
very strong on admin and excel <bc> Experience in administrative services or related field. <bc> Proactive, organized approach to multitasking. <bc> Strong leadership skills. <bc> Professional appearance, courteous manner, and clear, friendly phone voice. <bc> Ability to remain calm and think clearly under pressure and successfully navigate or diffuse tense situations. <bc> Understanding of accounting principles and bookkeeping software may be required. <bc> Familiarity with office technology and equipment, including computers, fax machines, scanners, printers, phone systems, etc. <bc>

Additional Requirements

Administration
Networks
Book Keeping
Software
Secretarial
24Jun
Harare,Zimbabwe

Our client is looking for an Administrator to join their team.Read More

Assisting with Stock takes
Data entry
General office management
To provide direct support to the company
Maintain an office setup that optimizes workflow
Assist with a variety of office projects and processes.
Handle all incoming and outgoing communication
Handle filing and clerical work

  • Industry: Administration / Secretarial
  • Salary: Negotiable

Required Skills

2 Years of Experience
Qualifications
Relevant Qualification <br> Computer Literate<br>
Key Skills
Excellent listening and written communication skills
Excellent Interpersonal Skills
Excellent Organizational Skills
Computer Literate
Eye for detail

Additional Requirements

admin
communication
attention to detail
stock take
data capture
28May
Harare,Zimbabwe

Our Client is looking for an energetic Property/Office Manager to join their team.Read More

Duties to include: Daily office management
Bookkeeping
Creditors
Debtors
Petty Cash
Invoicing
Dealing with enquiries <b>

  • Industry: Administration / Secretarial
  • Salary: US$500 - Equivalent

Required Skills

2 Years of Experience
Qualifications
Secretarial / Administration Diploma an advantage <br> Minimum of 2 - 3 years experience within a similar role<br> Knowledge of Pastel would be a huge advantage<br>
Key Skills
Dynamic
Energetic
Trustworthy
Efficient
Ability to work as part of a team
Ability to implement systems & procedures
Problem solving skills
Attention to detail

Additional Requirements

Office
Management
Property
Administration
28May
Lusaka, Zambia

Our client is looking for an experienced Receptionist to join their team in Lusaka
Read More

We are looking for a mature indivdual with sound experience
The role will involve general reception duties and double up as PA to the companies GM as required
We are looking for someone that is well presented, well spoken, switched on, able to multi task, can handle confidential tasks, is quick thinking and can work under pressure

  • Industry: Administration / Secretarial
  • Salary: Negotiable based on experience

Required Skills

5 Years of Experience
Qualifications
at least 5 years in a similar PA, receptionist, administrator role<br> relevant qualifications<br>
Key Skills
Good administration skills
Good telephone manner
Ability to multitask
Well presented
Can work well under pressure
Organised

Additional Requirements

20Apr

Our Client is looking for a strong Operations Manager / High Level PA to handle operations and administration.Read More

Communicate job expectations; planning, monitoring, appraising and reviewing job contributions
Plan and review compensation actions; enforcing policies and procedures
Contribute operations information and recommendations to strategic plans and reviews; prepare and complete action plans; implement production, productivity, quality and customer-service standards; resolve problems; complete audits; identify trends
Develop operations systems by determining product handling and storage requirements; develop, implement, enforce and evaluate policies and procedures; develop processes for receiving product, equipment utilization, inventory management and shipping, Analyze process workflow, employee and space requirements and equipment layout; implement changes
Establish contracts and pricing and ensuring proper maintenance and serving as primary liaison with utilities and local government agencies
Review and approve all operational invoices and ensure they are submitted for payment
Work closely with GM and management team to set and/or implement policies, procedures and systems and to follow through with implementation.
Communicate all operating policies and/or issues at department meetings
All Administration and PA duties

  • Industry: Administration / Secretarial
  • Salary: Negotiable

Required Skills

5 Years of Experience
Qualifications
Computer literate<br> Valid Drivers licence<br> Minimum 5 years relevant experience<br>
Key Skills
Leadership
Conflict Management
Business Negotiation
Organization
Decision-Making
People Management
Data Entry Skills
Data Processing Skills
Dependable
Reporting Skills
Deadline-Oriented
Critical Thinking and Problem Solving Skills
Planning and Organizing
Communication Skills
Influencing and Leading
Delegation
Team Work
Negotiation

Additional Requirements

operations
maintenance
Personal assistant
retail
23Mar
Johannesburg, South Africa

Responsible for acting as a liaison between customers and companies.
Assists with complaints, orders, errors, account questions, billing, cancelations, and other queries.
Read More

Primary responsibilities
Resolve customer complaints via phone, email, mail, or social media.
Use telephones to reach out to customers and verify account information.
Greet customers warmly and ascertain problem or reason for calling.
Cancel or upgrade accounts.
Assist with placement of orders, refunds, or exchanges.
Advise on company information.
Take payment information and other pertinent information such as addresses and phone numbers.
Place or cancel orders.
Answer questions about warranties or terms of sale.
Act as the company gatekeeper.
Suggest solutions when a product malfunctions.
Handle product recalls.
Attempt to persuade customer to reconsider cancellation.
Inform customer of deals and promotions.
Sell products and services.
Utilize computer technology to handle high call volumes.
Work with customer service manager to ensure proper customer service is being delivered.
Close out or open call records.
Compile reports on overall customer satisfaction.
Read from scripts.
Handle changes in policies or renewals.

  • Industry: Administration / Secretarial
  • Salary: R12 000 per month

Required Skills

2 Years of Experience
Qualifications
Matric Certification <br> 2 years working experience (Retail) <br>
Key Skills
Empathy. Understanding the customer and the problem is key for anyone in a customer facing role
? Clear communication skills.
? Product knowledge
? Problem-solving skills
? Patience
? Positive attitude
? Positive language
? Listening skills

Additional Requirements

18Mar
Cape Town, South Africa

Our client is looking for a motivated Depot Assistant Manager to join their dynamic team.
Read More

1 - Order Processing.
Complete daily actions and customer order taking
Accurate Invoicing (dates, item codes, product quantities, filing etc).
Order fulfilment: correct matching of orders according to supply (stock levels) and rate of sales (ROS).
2 - Merchandising.
Reporting of red alerts, and resultant action/resolution.
Regular store feedback: requests or issues (perishable manager).
Reporting of red alerts and feedback with management.
3 - Deliveries.
Loading trucks with correct stock levels.
Missed deliveries, and resolution (if any).
Rollovers, and resolution (if any).
4 - Claims.
Reporting of all claims with reasons and actions to management.
5 - Depot Oversight.
General building, access, condition, security, cleanliness, equipment.
6 - Cash Control.
Cash collection, checking and handing to management.
7 - Stock Control.
Stock reporting levels.
Stock checking and counting.
8 - Customers.
Detail all customer / account complaints (telephonic/email).
9 - Filling.
Chronological and accurate filing, sourcing of claims, PODs etc as and when requested.
10 - Customer Spread sheet.
Weekly tidying up the customer and stock spread sheet and preparation of new sheet.

  • Industry: Administration / Secretarial
  • Salary: R8000 - R12000

Required Skills

3 Years of Experience
Qualifications
-Sage PasteL.<br>
Key Skills
- excellent telephone skills.
- completer finisher.
- task / process driven.
-customer order fulfillment and spreadsheets / google sheonets experience.

Additional Requirements

12Feb
Harare,Zimbabwe

Our client, an established & reputable transport company, is now looking for a Receptionist to join them.Read More

Reporting to the SHEQ Officer, duties & responsibilities include:
Serving visitors at the reception desk
Switchboard duties
Appointment calendars and scheduling of meetings / appointments
Receiving and sorting daily mail / deliveries / couriers
Management of town drivers, coordinating orders and collections and monitoring of log books
SHEQ responsibilities to include:
Administers monthly housekeeping competition
Conducts monthly occupational hygiene control checks for kitchens, canteen, workshop toilets and changing rooms
Performs First Aid Box
Maintains and updates Driver Alerts Register and Tool Box Talks Register schedules on google sheets
Job task observations need to be filed monthly in order
Coordinates with fire safety equipment service provider and ensures monthly equipment report is received
Ensure fires extinguishers are serviced before the due date
Maintenance and upkeep of employee noticeboards, ensuring they are kept up to date and tidy
Clerical duties including filing, printing, photocopying, emailing and administrative support
Recording of meeting minutes
Weekly water orders and deliveries

  • Industry: Administration / Secretarial
  • Salary: Negotiable

Required Skills

2 Years of Experience
Qualifications
O levels or high school diploma or equivalent <br>
Key Skills
Proficient with Microsoft Office, in particular vast knowledge in Excel
Professional appearance
Solid professional communication skills both written and verbal
Ability to be resourceful and proactive in dealing with issues that may arise
Ability to organize, multitask, prioritize and work under pressure
Any previous experience in SHEQ is advantageous

Additional Requirements

Receptionist
Administration
Office
SHEQ
Trasnport
12Feb
Harare,Zimbabwe

Our client, an established & reputable transport company, is now looking for an Administrative Cashier to join them.Read More

This is an important varied position within the company, responsibilities include:
Trip cash, tolls & documentation
Dealing with all drivers documentation, ie receipts/requests etc
Fully responsible for Petty Cash
Reconcilliations and working closely with the Bookkeeper
Various office & admin tasks including coordinating the canteen

  • Industry: Administration / Secretarial
  • Salary: Negotiable

Required Skills

2 Years of Experience
Qualifications
Minimum of 2 years experience as a Cashier <br> O levels or high school diploma or equivalent <br> Secretarial certificate or diploma beneficial <br>
Key Skills
Microsoft Office applications, proficient in Excel
Meticulous in the handling of records and cash requests
Experienced in handling and counting cash
Strong communication skills
Preferential experience in the field of Logistics
Must be extremely trustworthy & honest

Additional Requirements

Administration
Cashier
Office
Excel
Transport
18Dec
Cape Town, South Africa

Our client is looking for an Office Administrator to join their team!
Read More

You will need to be a dedicated, assertive and determined individual with excellent customer service and strong administrative abilities

  • Industry: Administration / Secretarial
  • Salary: R10 000 - R12 000 per month

Required Skills

2 Years of Experience
Qualifications
Matric Certificate <br> 2 years Retail experience <br>
Key Skills
Key Skills
A working knowledge of MS Office, Excel, Word, Outlook and Internet Explorer are essential.
Good business writing and verbal business communication skills are essential
Good telephone manner and the ability to communicate effectively over the telephone
The ability to work in a small business environment.
The ability to work under pressure and to adhere to deadlines
The ability to deal with customer queries in an efficient and pleasant manner
A customer service orientation towards customers and suppliers
The ability to work independently and achieve agreed to goals, objectives and targets without having to be micromanaged

Additional Requirements

04Nov
Cape Town, South Africa

Our client is looking for an Admin Assistant to join their team
Read More

You will need to be a dedicated, assertive and determined individual with excellent customer service and strong administrative abilities

  • Industry: Administration / Secretarial
  • Salary: R10 000 per month

Required Skills

3 Years of Experience
Qualifications
Matric certificate<br> Computer literacy with a full knowledge of MS Office Suite<br> Knowledge of Pastel<br> Must be able to speak and write in English & Afrikaans<br>
Key Skills
A working knowledge of MS Office, Excel, Word, Outlook and Internet Explorer are essential.
Good business writing and verbal business communication skills are essential
Good telephone manner and the ability to communicate effectively over the telephone
The ability to work in a small business environment.
The ability to work under pressure and to adhere to deadlines
The ability to deal with customer queries in an efficient and pleasant manner
A customer service orientation towards customers and suppliers
The ability to work independently and achieve agreed to goals, objectives and targets without having to be micromanaged

Additional Requirements

Our Client is looking for an Admin Assistant to join their team!
Read More

Sales/ Rentals.
Opening of client files in the prescribed format.
Sending of order confirmations to clients.
Allocating units to the project on TSD system.
Release notes.
Writing delivery notes.
Drafting of lease agreements.
Drafting closure correspondence and sending it to the relevant parties.
Assisting with completion of credit application forms.
Conducting reference checks on clients who which to purchase on credit.
File documentation in the correct format on the server as well as client files.
Ensure that documents are signed off by the relevant parties.
Filing copies of all project related expenses in file and making the necessary updates in the file.
Draft an invoice instruction and ensure a copy of invoice is received from head office and filed accordingly.
Sending copies of project related documents to head office.
Stock.
Receiving and checking of stock and following the GRN process. Ensure that all.
documentation pertaining to stock is received, filed and updated.
Tracking stock in and out on TSD system and updating the relevant parties.
Provide weekly stock reports of Container & Cabin stock.
Provide a weekly stock report of container & cabin rental stock (Containers that are leased to clients which will in turn be turning into another depot. i.e China / Jhb).
Preparing inventory requisitions – written and on job costing.
GRN of stock that has remained from a job back into stores and submit relevant paperwork to the branch manager.
Assist with relevant internal operational liaison/logistics.
Assist with monthly stock take of container, cabins and smalls.
Accounts.
Handling of petty cash - Issuing of petty cash, filing invoices & receipts.
Create PO’s.
Monthly recon of creditors A – L.
Ensure supplier banking details is always updated.
Send POP’s through to suppliers.
Request for supplier statements in a timeous manner.
Submit and reconcile expense reports.
Complete supplier credit applications
General Admin.
Take accurate messages and forward to the relevant person.
Assisting in all admin as requested by your manager.
Organise and schedule appointments.
Welcome visitors by greeting them, in person.
Plan meetings and take detailed minutes.
Update and maintain office policies and procedures.
Order office supplies and research new deals and suppliers.
Ensure that company vehicles are serviced as and when needed.
Maintain contact list.
Maintain and keep all records filed in the correct manner.
Write and distribute email, correspondence memos, letters and forms.
Book travel arrangements for managers.
Provide general support to visitors.

  • Industry: Administration / Secretarial
  • Salary: R12 000 - R20 000 per month

Required Skills

3 Years of Experience
Qualifications
Prior administrative experience.<br> Excellent computer skills, especially typing.<br> Attention to detail.<br> Desire to be proactive and create a positive experience for others.<br>
Key Skills
Adept in Technology.
Verbal & Written Communication.
Organization.
Time Management.
Strategic Planning.
Resourcefulness.
Detail-Oriented.
Anticipates Needs.

Additional Requirements

06Jul

Our Client is looking for a Personal Assistant to provide professional administrative support to the CEO and ensure the smooth running of his schedule

Based in Pretoria but job extends to Africa
Read More

Responsibilities:
Time Management and Planning:
Manage and maintain the CEO’s schedule with due consideration of the corporate calendar and relevant travel plans, demonstrating an awareness and understanding of business priorities and issues and the impact thereof on business operations.
Consult with relevant stakeholders to ensure optimization of the executive’s time, availability and contribution Schedule and arrange meetings for the executive, ensuring that he is prepared, required inputs are received from all parties involved, and that all relevant documentation is in order.
Advise meeting delegates on the context of the meetings in advance, as well as the input and actions required from them at the meeting.
Pro-actively determine and obtain relevant information required to support the CEO prior to any meetings. Coordinate meeting logistics as required.
Manage the executive’s diary and appointments.
Coordinate local and international travel, accommodation and subsistence for the CEO when required, including currency and account reconciliation.
Prepare professional business correspondence accurately, timeously, and as specified, for review and approval by the CEO, when required.

Office Administration:
Collect and open all mail addressed to the CEO treating all information with due confidentiality and respect. Draft, type and send select managers correspondence as required by the CEO.
Establish and maintain a secure and effective e-filing and document management system for fast retrieval of data and information.
Coordinate the ordering of Head Office kitchen and stationery supplies.
Perform limited relief duties on the switchboard, as required.

Relationship Management:
Liaise with relevant individuals and external organizations to arrange meetings, prepare agendas and draft minutes.
Act as the first point of contact and representative, and respond to basic queries for information.
Receive and welcome VIPs and visitors courteously and professionally.
Establish and maintain sound relations with all relevant stakeholders such as other executives from different divisions and general staff in assisting with requests to and from the managers.
Address issues/queries, and manage incoming and outgoing instructions and response to and from the managers.
Liaise and interface with relevant internal and external stakeholders such as suppliers, officials, clients, and other executives as required, conveying information accurately, professionally, and courteously whilst maintaining the required level of confidentiality.

  • Industry: Administration / Secretarial
  • Salary: R15 000 pm plus benefits

Required Skills

2 Years of Experience
Qualifications
Relevant diploma or equivalent<br> Minimum 1-3 years of experience in a Personal Assistant position<br>
Key Skills
Advanced knowledge of MS Office, MS Windows and MS Excel
Experience in the Logistics, Financial Services, Financial Technology or Consumer Financial Services is preferred
Demonstrated effectiveness in all the areas outlined in the roles and responsibilities
Good verbal and written communication skills
Strong interpersonal and organizational skills
Takes initiative, accountability &amp; responsibility for own work and works well with other teams
Proven ability to filter and cascade top-down feedback
Excellent administration skills
Discretion and trustworthiness
Flexibility and adaptability
Good oral and written communication skills
Tact and diplomacy

Additional Requirements