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Available Jobs - Administration / Secretarial(36)

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Available Jobs Administration / Secretarial

18Jan
Harare,Zimbabwe

Our Client is looking for a Receptionist to manage their front desk on a daily basis and to perform a variety of administrative and clerical tasks.
Read More

Duties to include:
Greet and welcome guests as soon as they arrive at the office
Direct visitors to the appropriate person and office
Answer, screen and forward incoming phone calls
Ensure reception and showroom and meeting areas and bathrooms are tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures) – all of our 5 senses should be happy when they walk into the space
Provide basic and accurate information in-person and via phone/email
Receive, sort and distribute daily email/deliveries (non-stock items)
Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
Order front office supplies from internal procurement officer and keep inventory of stock
Update calendars and schedule meetings for whole team
Arrange travel and accommodations, and prepare vouchers
Arrange all events and training days
Keep updated records of office expenses and costs
Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing, invoicing on Pastel and typing up quotations

  • Industry: Administration / Secretarial
  • Salary: US$500 equivalent plus benefits

Required Skills

2 Years of Experience
Qualifications
High school degree; additional certification in Office Management is a plus<br> Degree or diploma in Administration/secretarial is an added advantage<br> Proven work experience as a Receptionist, Front Office Representative or similar role<br> Proficiency in Microsoft Office Suite and Pastel <br>
Key Skills
Hands-on experience with office equipment (e.g. fax machines and printers)
Professional attitude and appearance
Solid written and verbal communication skills
Ability to be resourceful and proactive when issues arise
Excellent organizational skills
Multitasking and time-management skills, with the ability to prioritize tasks
Customer service attitude

Additional Requirements

Administration
Office management
Front office
Reception
18Jan

Our client, a clinic in Lusaka, is looking for a front office Manager to join their team
Read More

Duties and Responsibilities include but are not subject to:
Train, supervise and support office staff, including receptionists, security guards and call center agents
Schedule shifts
Ensure timely and accurate customer service
Handle complaints and specific customers requests
Troubleshoot emergencies
Monitor stock and order office supplies
Ensure proper mail distribution
Prepare and monitor office budget
Keep updated records of office expenses and costs
Ensure company’s policies and security requirements are me

  • Industry: Administration / Secretarial
  • Salary: Negotiable

Required Skills

3 Years of Experience
Qualifications
Proven work experience as a Front desk manager or Reception manager <br> Hands on experience with office machines (e.g. fax machines and printers) <br> Thorough knowledge of customer service, office management and basic bookkeeping procedures <br>
Key Skills
Proficiency in English (oral and written)
Solid knowledge of MS Office, particularly Excel and Word
Excellent communication and people skills
Good organizational and multitasking abilities
Problem-solving skills

Additional Requirements

admin
management
medical
18Jan
Lusaka, Zambia

Our client is looking for a Receptionist to join their team
Read More

Duties and Responsibilities include but are not subject to:
Greet clients and visitors with a positive, helpful attitude.
Assisting clients in finding their way around the office.
Announcing clients as necessary.
Helping maintain workplace security by issuing, checking, and collecting badges as necessary and maintaining visitor logs.
Assisting with a variety of administrative tasks including copying, faxing, taking notes, and making travel plans. Preparing meeting and training rooms.
Answering phones in a professional manner, and routing calls as necessary.
Assisting colleagues with administrative tasks.
Performing ad-hoc administrative duties.
Answering, forwarding, and screening phone calls.
Sorting and distributing mail.
Hiring, managing, and developing the junior administrative team.
Provide excellent customer service.
Scheduling appointments.

  • Industry: Administration / Secretarial
  • Salary: Negotiable

Required Skills

2 Years of Experience
Qualifications
Diploma in a related field. <br> Prior experience as a receptionist or in a related field. <br>
Key Skills
Consistent, professional dress, and manner.
Excellent written and verbal communication skills.
Competency in Microsoft applications including Word, Excel, and Outlook.
Good time management skills.
Experience with administrative and clerical procedures.
Able to contribute positively as part of a team, helping out with various tasks as required.

Additional Requirements

admin
receptionist
medical
frontoffice
18Jan

Our client is looking for a High Level Executive Assistant to assist the MD with different companies.Read More

Handle all admin for the MD personally in both businesses that the MD is involved in.
Complete tasks as requested by the MD to ensure efficient running of day to day operations within the organisation; and to provide Personal Assistance where required.
Produce documents, briefing papers, reports and presentations.
Organise and sometimes attend meetings and ensure the MD is well prepared for meetings.
Follow up on incoming issues and concerns addressed to the MD, including those of a sensitive or confidential nature, determine appropriate course of action, referral, or response

  • Industry: Administration / Secretarial
  • Salary: Negotiable

Required Skills

5 Years of Experience
Qualifications
Business Degree or Related<br> Must have a minimum of 5 years experience in a similar role<br> Computer literate<br>
Key Skills
Strong experience / track record of administration work
Strong proficiency in excel and Microsoft office
Trustworthy and confidential
Strong commercial mindset with ability to make decisions on the MD's behalf.
Presentable
Non smoker

Additional Requirements

commercial
executive
assistant
non smoker
excel

We are looking for a Procurement and Logistics administrator to join our client.
Read More

You will be responsible for:
1. Processing purchase requests
2. Order tracking
3. Order collection and Delivery organisation
4. Back-order updates
5. Assisting with procurement paperwork and filing
6. Assisting with logistics paperwork and filing
7. Reporting on issues to Parts trade supervisor and Senior Logistics administrator

  • Industry: Administration / Secretarial
  • Salary: Negotiable

Required Skills

1-2 Years of Experience
Qualifications
Tertiary education in any field.<br> 1-2 years working experience if in applicable field would be ideal.<br>
Key Skills

Additional Requirements

Procurement
Logistics
Administrator
17Jan
Marondera,Zimbabwe

Our client is looking for a Data Input Assistant to assist the Accountant.Read More

Data Capturing on Pastel
Payment of Accounts/Online banking
Payment of monthly bills
General admin
Minute taking and typing

  • Industry: Administration / Secretarial
  • Salary: Negotiable

Required Skills

5 Years of Experience
Qualifications
Must be proficient in Pastel and Excel<b>
Key Skills
Excellent computer skills.
Organised
Attention to detail

Additional Requirements

Admin
pastel
excel
data input
14Jan
Harare,Zimbabwe

Our client is looking for a Receptionist to join their team.Read More

Meeting and greeting clients.
Booking meetings.
Keeping the reception area tidy.
Answering and forwarding phone calls.
Supporting senior managers by offering administrative duties

  • Industry: Administration / Secretarial
  • Salary: Negotiable

Required Skills

1 Years of Experience
Qualifications
A Diploma in Office Administration/Secretarial or Equivalent would be an advantage.<br>
Key Skills
Exceptional communication skills.
Exceptional presentation skills.

Additional Requirements

receptionist
admin
meet and greet
14Jan
Harare,Zimbabwe

Our client is looking for an Admin/Stock Controller who will be based at the Head Office but will be expected to go to the Warehouse in Workington when required. Read More

Oversee all stock and housekeeping standards at main warehouse based in Workington
Sample’s logistics oversight
Responsible for monthly Stock counts & Reconciliations
Make sure necessary stock movement records and admin procedures are done and posted daily (down-packing and blending journals)
Check on FIFO management
Fully understand the necessary systems and procedures
Check on product quality / expiry dates and timelines
Oversee product quality control procedures are followed
Weekly stock report
Checking Head Office stock levels and restocking
Fill in for the Accounts Receivable when they are away

  • Industry: Administration / Secretarial
  • Salary: Negotiable

Required Skills

Years of Experience
Qualifications
Must have a clean drivers license<br> Relevant degree or diploma would be an advantage<br>
Key Skills
Meticulous with attention to detail
Leadership
Analytical
Good with numbers and reconciliations

Additional Requirements

warehouse
stock
drivers license
admin
recon
13Jan

File Control
Control Documents; receive and send
Control and organize an Administrative Area
Book flights and compare prices from Agencies
Control Expats flights
Letters to Immigration, Labour ( All paper work for Work permit and Dire application)
Letters to Tax department
Deal with key suppliers and clients
Covid bookings
Taxi booking

  • Industry: Administration / Secretarial
  • Salary: Negotiable based on experience

Required Skills

3 Years of Experience
Qualifications
Relevant admin, secretarial qualification <br>
Key Skills
Ideal age for candidate: 25 to 35 Years
Minimum 3 years post graduation experience as an executive Assistant or secretary

Additional Requirements

12Jan
Harare,Zimbabwe

Our client is looking for n Administration Assistant who will be reporting to the Executive Director.Read More

Managing Travel arrangements as well as travel documents
Manage the Executive Directors diary, scheduling all appointments and meetings.
Coordinate all meetings and appointments ensuring that all necessary information and documentation required for daily diary activities is provided and confirmations are sent to all attendees.
Maintenance of an accurate record of papers and electronic correspondence on behalf of the Executive Director
Preparing reports for business review meetings
Running business errands
Screening phone calls, enquiries and requests, and handling them when appropriate
Liaising with clients, suppliers and other staff.

  • Industry: Administration / Secretarial
  • Salary: Remuneration package is negotiable(Payable in ZW$)

Required Skills

3 Years of Experience
Qualifications
Diploma in Commerce or Secretarial Studies<br> 3 years’ experience as a PA /Admin Assistant in a multi-cultural environment.<br> Experience in co- ordinating and managing an executive desk<br> International Travel arrangements(including arranging travel documents) and management experience is a must.<br>
Key Skills
An energetic Self- starter who is well groomed is required
Excellent ICT skills required
Excellent communication and writing skills
Attention to detail
Organised

Additional Requirements

admin
assistant
FMCG
travel arrangements
executive
07Jan
Harare,Zimbabwe

Our client is looking for an Admin Assistant to join their team.Read More

Filing
Keeping on top of all the admin requirements
Daily cash ups and reconciling cash ups.
Possibly running between branches to collect items if needed.
Checking invoices and assisting salesman if needed.

  • Industry: Administration / Secretarial
  • Salary: USD 1000 gross equivalent rated

Required Skills

2 Years of Experience
Qualifications
Proficient with excel <br> Must have a clean drivers license<br> Computer literate<br>
Key Skills
Trustworthy and honest
Organised
Responsible and Mature

Additional Requirements

admin
cash up
invoices
filing
06Jan
Lusaka, Zambia

Our client is looking for a Receptionist to join their team
Read More

Serves visitors by greeting, welcoming, and directing them appropriately.
Notifies company personnel of visitor arrival.
Maintains security and telecommunications system.
Informs visitors by answering or referring inquiries.
Directs visitors by maintaining employee and department directories.
Maintains security by following procedures, monitoring logbook, and issuing visitor badges.
Keeps a safe and clean reception area and work are by complying with procedures, rules, and regulations.
Supports continuity among work teams by documenting and communicating actions, irregularities, and continuing needs.

  • Industry: Administration / Secretarial
  • Salary: Negotiable

Required Skills

2 Years of Experience
Qualifications
University/college degree is an asset <br> Familiarity with phone systems <br> Previous experience with Microsoft Office software preferred <br>
Key Skills
Telephone Skills
Verbal Communication
Listening
Professionalism
Customer Focus
Organization
Informing Others
Handles Pressure
Supply Management

Additional Requirements

Receptionist
Admin
04Jan
Harare,Zimbabwe

Our client is looking for an Administration Assistant to provide administrative support to the Marketing Department team.
Read More

Setting up, organising and maintaining various files.
Oversee the logistics & administration of new branch set ups and current branch revamps.
Stockist visits and impromptu visits in Harare and countrywide .
Manage inventory, order and track distribution of giveaways, promotional items, corporate give away golf shirts, staff uniforms and client gifts.
Assist in the development of and management of an inventory to track issue of clients marketing assets, i.e. POP/ POS / tint machines etc. This will require creating and / or maintaining spreadsheets on Microsoft Excel.
Raising of purchase orders and the tracking and maintaining of purchase order records including securing delivery notes and liaising with the Purchasing Department for the raising of GRV’s.
Attend meetings between Marketing Department and other departments as well as with clients ad agency to update task sheets and assist with completing jobs where possible.
Liaise with external contractors on any jobs our client carries out.
Assist with tracking the flighting of various adverts to ensure they match up to payments.
Run errands out of the office as and when necessary.
Any other administration duties as and when required.

  • Industry: Administration / Secretarial
  • Salary: Negotiable

Required Skills

2 Years of Experience
Qualifications
Must hold valid drivers license.<br> Knowledge of office management systems and procedures.<br> Proficiency in MS Office.<br>
Key Skills
Time management skills and ability to multi-task and prioritise work.
Must have initiative.
Competent communication skills.
High attention to detail.
Ability to problem solve.
Must be flexible.
Must be a team player.

Additional Requirements

Production
sales
admin
marketing
advertising
04Jan

File Control
Control Documents; receive and send
Control and organize an Administrative Area
Book flights and compare prices from Agencies
Control Expats flights
Letters to Immigration, Labour ( All paper work for Work permit and Dire application)
Letters to Tax department
Deal with key suppliers and clients
Covid bookings
Taxi booking

  • Industry: Administration / Secretarial
  • Salary: Negotiable plus medical

Required Skills

3 Years of Experience
Qualifications
Relevant admin, secretarial qualification <br>
Key Skills
Ideal age for candidate: 25 to 35 Years
Minimum 3 years post graduation experience as an executive Assistant or secretary

Additional Requirements

04Jan

Our client is a social enterprise looking for an experienced Office / Inventory Manager to join their team.
Read More

Organize and coordinate administration duties
Support inventory management system
Run office procedures
Coordinate supplies and support project sites
Create and maintain a pleasant work environment
Ensure high levels of organizational effectiveness, communication and safety
Ensure the smooth running of the office and help to improve company procedures and day-to-day operation
Monitor and report on company’s inventory levels
Developing inventory tracking systems, reviewing levels of supplies, ordering new materials, and performing a daily analysis

  • Industry: Administration / Secretarial
  • Salary: $600

Required Skills

3 Years of Experience
Qualifications
High School degree <br> Additional qualification as an Administrative Assistant or Secretary <br>
Key Skills
Proven experience as an Office Manager, Front Office Manager or Administrative Assistant
Knowledge of Office Administrator responsibilities, systems and procedures
Proficiency in MS Office (MS Excel and MS Outlook, in particular)
Hands on experience with office machines (e.g. fax machines and printers)
Familiarity with email scheduling tools, like Email Scheduler
Excellent time management skills and ability to multi-task and prioritize work
Attention to detail and problem solving skills
Excellent written and verbal communication skills
Strong organizational and planning skills in a fast-paced environment
A creative mind with an ability to suggest improvements

Additional Requirements

Office Manager
Inventory Manager
Organised
Efficient
Support
21Dec
Johannesburg, South Africa

Our client is looking for a Company Secretary to join their team.
Read More

Duties and Responsibilities:

• Being responsible for the administrative obligations of a company.
• This includes organizing the board meetings and annual general meetings (AGMs), circulating agendas and minute taking, maintaining statutory books, and making filings at Companies House.
• Supporting the chairman in ensuring the board is performing effectively.
• This includes guiding the chairman and board on how to execute their responsibilities and comply with rules and regulations.
• Dissemination of information. Communication between the board and senior management, as well as non-executive directors and committees, needs to be handled professionally and coherently.
• Being the channel of communication between shareholders and the board – keeping both parties up to date.
• Ensuring that legal and statutory requirements are being met (in relation to systems being used within the company).
• Maintaining an awareness of relevant legislation and any changes – adjusting where necessary.
• Overall responsibility for the facilities and schemes that the company might offer, e.g. HR, pension schemes, insurances, and investor relations.

  • Industry: Administration / Secretarial
  • Salary: Negotiable

Required Skills

5 Years of Experience
Qualifications
*Diploma or degree in business studies, management, economics, accountancy, mathematics or law. <br> *5 years relevant experience. <br>
Key Skills
• Communication Skills.
• Compliance.
• Time Management & Multi-Tasking.
• Attention to Detail.
• Meticulous Planning.

Additional Requirements

#Admin
#Secretary
#Manufacturing
09Dec
Harare,Zimbabwe

Our client is looking for a Receptionist to join their organization.
Read More

Meeting and greeting clients.
Booking meetings.
Keeping the reception area tidy.
Answering and forwarding phone calls.
Supporting senior managers by offering administrative duties

  • Industry: Administration / Secretarial
  • Salary: Negotiable

Required Skills

3 Years of Experience
Qualifications
A Diploma in Office Administration/Secretarial or Equivalent.<br>
Key Skills
Exceptional communication skills.
Exceptional presentation skills.

Additional Requirements

Receptionist
Administration
FMCG
Harare
Secretarial
06Dec

We are on the lookout for an energetic Receptionist / Office Administrator to join our client in the Travel & Tourism industry.
Read More

Telephone Management
Booking appointments
Assisting walk in clients
Procurement (stationary/IT/etc)
Marketing functions – attending Premier sponsored event & co-ordination
Assisting with submitting clients visas
Assisting client with completing visa forms
Gathering visa information
Enrolling clients on frequent flyer programs
Assisting with clients frequent flyer accounts
Printing of student cards
Filing
Photocopying
Social Media Management (Facebook & Instagram)
Checking for Tenders / Preparing of company profiles for Tenders
Working weekends Saturdays – Once a month

  • Industry: Administration / Secretarial
  • Salary: USD 950

Required Skills

2 Years of Experience
Qualifications
Experience as a receptionist / administrator<br>
Key Skills
Well presented
Good interpersonal skills
Full of energy
Out of the box thinker

Additional Requirements

Receptionist
Tourism
Office Administrator
Travel
03Dec

Our client is looking for a mature PA and HR Administrator to join their busy team. Read More

Required to carry out some admin work for FM and MD.
Dealing with Labour issues - NEC, NSSA, WCIP<br. Handling all Insurance admin
Handling all admin and PA duties

  • Industry: Administration / Secretarial
  • Salary: Negotiable

Required Skills

3 Years of Experience
Qualifications
Experience in handling all admin matters to do with labour ( NEC, NSSA, WCIP) is necessary. <br> Experience in Insurance etc is necessary<br>
Key Skills
Confidentiality is important as they will be dealing with matters regarding salaries and personnel.
Competent and well presented.

Additional Requirements

labour
HR
insurance
Admin
01Dec
Johannesburg, South Africa

Our client is looking for a Receptionist to join their team.
Read More

Duties and Responsibilities:
* Greet people entering the building, answer any questions, provide directions and alert staff when someone is there to meet or visit them
* Answer a multiple line phone system, manage calls by routing them to the proper extensions or taking messages and delivering them within our message system along with setting up conference calls as requested
* Manage the building log of who is entering and exiting the building
* Accept deliveries and mail, organize them to be distributed to the correct recipients using the office mailing system and ensure they get to the recipient in a timely manner while also managing outgoing mail and packages for pickup
* Serve as the face of the company, offering friendly service to those entering the building or calling in on the phone
* Maintain the reception area, keeping it clean and free of clutter
* Assist new applicants who come into the building to apply for positions, including providing them with applications, pens and clipboards along with any reference material they may need, such as telephone directories or Wi-Fi passwords
* Handle filing and data entry as requested

  • Industry: Administration / Secretarial
  • Salary: Negotiable

Required Skills

3 Years of Experience
Qualifications
* High school diploma or GED <br> * At least two years of training or experience in customer service and office work <br> * Computer proficiency <br> * Strong verbal and written communication skills <br> * Ability to work independently <br> *Executive experience essential <br>
Key Skills
Written and verbal communication skills.
Customer service.
Multitasking and prioritizing.
Dependability.
Familiarity with Microsoft Office.
Problem-solving.
Ability to work under pressure.
Attention to detail.

Additional Requirements

#Receptionist
29Nov
Harare,Zimbabwe

Our client is looking for an Administration Assistant to join them.Read More

Processing daily farm admin paperwork
Petty Cash
Wages – time sheets to statutory paperwork preparation
Fuel reconciliations
Any other farm administration work that may arise
Farm spares sourcing (this does not require mechanical knowledge as full information will be given, it is more phoning around and perhaps visits to suppliers)
Monthly analysis of expenditure – for example the amount of fuel a particular tractor has used.
At non busy times, they may be asked to do other admin work to help out with any overloads. This is not common, but worthy of mention.

  • Industry: Administration / Secretarial
  • Salary: USD 1000 net

Required Skills

3 Years of Experience
Qualifications
Excel knowledge and understanding is crucial<br> Drivers license<br> Must have own vehicle <br>
Key Skills
Self-disciplined and committed
Be able to work with little supervision
Able to stick to deadlines
Must have common sense, initiative and the determination to get the job done

Additional Requirements

admin
petty cash
fuel
excel
drivers license
25Nov
Harare,Zimbabwe

Our client is looking for a Personal Assistant to join their fast growing company.Read More

Acting as a first point of contact: dealing with correspondence and phone calls
Managing diaries and organising meetings and appointments
Booking and arranging travel, transport and accommodation
Assisting with organising events and conferences
Reminding the owner of important tasks and deadlines
Typing, compiling and preparing presentations and correspondence
Liaising with staff, suppliers and clients
Filing and admin duties

  • Industry: Administration / Secretarial
  • Salary: USD 350 - 500 gross plus fuel and airtime

Required Skills

2 Years of Experience
Qualifications
Must have a drivers license, own vehicle would be an advantage.<br> Computer literate<br>
Key Skills
Self starter
Reliable and honest
Energetic and organised

Additional Requirements

computer literate
drivers license
personal assistant
organised
23Nov
Harare,Zimbabwe

Our client is looking for a young Receptionist to join their organization.
Read More

Meeting and greeting clients.
Booking meetings.
Keeping the reception area tidy.
Answering and forwarding phone calls.
Supporting senior managers by offering administrative duties

  • Industry: Administration / Secretarial
  • Salary: Negotiable

Required Skills

1 Years of Experience
Qualifications
A Diploma in Office Administration/Secretarial or Equivalent.<br> Clean driver's licence. <br>
Key Skills
Exceptional communication skills.
Exceptional presentation skills.

Additional Requirements

Receptionist
Administration
Insurance
Secretarial
18Nov
Harare,Zimbabwe

Our client in the mining industry is looking for an Office Assistant to join their team
Read More

Handling incoming calls and other communications.
Managing filing system.
Recording information as needed.
Updating paperwork, maintaining documents, and word processing.
Helping organize and maintain office common areas.
Performing general office clerk duties and errands.
Organizing travel by booking accommodation and reservation needs as required.
Coordinating events as necessary.
Maintaining supply inventory.
Maintaining office equipment
Creating, maintaining, and entering information into databases.

  • Industry: Administration / Secretarial
  • Salary: Negotiable

Required Skills

3 Years of Experience
Qualifications
Related Degree/ Diploma <br> Experience as an office assistant or in a related field.<br> Computer Literate <br> Knowledge of Basic Office Management Procedures<br>
Key Skills
Strong Problem Solving Skills
Warm personality with strong communication skills.
Ability to work well under limited supervision.
Great communication skills.
Attention to Detail

Additional Requirements

office assistant
mining
11Nov
Harare,Zimbabwe

Our client is looking for an Admin Manager who will link the Finance and Operations departments.Read More

Responsibilities include :
The management of Purchasing
The management of Packaging stock control
Maintaining the insurance portfolio’s
Maintaining the fuel records
Maintaining the HR / contracts / Payroll
Maintaining the SOP’s

  • Industry: Administration / Secretarial
  • Salary: Negotiable

Required Skills

5 Years of Experience
Qualifications
Relevant Qualification <br> Computer Literate<br>
Key Skills
A working knowledge of MS Office, Excel, Word, Outlook and Internet Explorer are essential
Excellent writing and verbal communication skills are essential
Good telephone manner and the ability to communicate effectively over the telephone
The ability to work independently and achieve agreed to goals, objectives and targets without having to be micromanaged
Organised

Additional Requirements

HR
admin
Purchasing
insurance portfolio
Computer literare
08Nov
Harare,Zimbabwe

Our client is looking for an Executive Assistant to join their team
Read More

To assist the BM in carrying out key functions such as: drafting and reviewing business letters, contracts, memorandums, copywriting, Standard Operating Procedures, company notices, editing & proof reading of documents, creating digital content, organograms and any other task related to the functions of the BM as required.
Represent Executive Management through physical on-site presence: screen visitors and calls from executive management as required, note down queries and messages, and ensure that the Executive wing is always presentable, clean, tidy, and functional in all aspects.
Complete tasks as requested by Executive Management, notably the Managing Director and BM to ensure efficient running of day to day operations within the organisation; and to provide Personal Assistance to Executives where required.
Prepare Reports, Memos, Letters and other documents and content to assist the Business Manager to carry out key functions.
Assist the BM to prepare for Meetings and Submissions by researching and analysing data, compiling information, and formatting documents.
Complete tasks as requested by Executive Management, notably the Managing Director and BM to ensure efficient running of day-to-day operations within the organisation and to provide Personal Assistance to Executives where required.
Ensure that teas, snacks, stationary, toiletries, and cleaning supplies are always stocked to suitable levels in the Executive Wing.
Being proactive to ensure all executive office electronic are functioning at optimal levels, at all times.
Covering for the Administration Officer where required to ensure efficient running of Company administration.

  • Industry: Administration / Secretarial
  • Salary: Negotiable

Required Skills

2 Years of Experience
Qualifications
Legal, Administration, Business, Finance, or related University Degree.<br> Minimum 2 years Administration experience.<br>
Key Skills
High level of professionalism and confidentiality
Strong Communication Skills
Planning and organisational skills
Result oriented with high level of professionalism
Honest & Trustworthy
Clean class 4 Drivers Licence
Proficient in Microsoft Office Packages.
Impeccable Oral and Written English Proficiency.
A high sense of integrity and an attention to detail.
The ability to work in a fast-paced environment and remain composed in high pressure situations.
Must possess a high level of organisation, planning and analytical skills and the ability to handle multiple tasks/ diverse duties while determining appropriate priorities for their completion.

Additional Requirements

Executive Assistant
Management
Administration
FMCG
27Oct
Harare,Zimbabwe

Our client is looking for an experienced Legal Secretary to join their organization.
Read More

Keeping records up to date
Typing up legal and other company documents
Answering the phone
Organizing diaries
Preparing travel arrangements
Performing legal research
Making appointments with clients

  • Industry: Administration / Secretarial
  • Salary: Negotiable

Required Skills

5 Years of Experience
Qualifications
Administration/Secretarial or similar qualification <br>
Key Skills
Well-organized
Attention to detail
Type quickly and accurately
Excellent communication skills

Additional Requirements

Legal Secretary
Administration
agri
26Oct
Harare,Zimbabwe

Our client is looking for an Import/Export Administrator to join their team.Read More

Prepares documents and forms to move goods efficiently through import and export steps and procedures.
Reviews paperwork and documents to ensure shipping, handling, storage charges, and customs fees are billed correctly.
Maintains a database that tracks merchandise.
Processes claims on merchandise shortages and overages.
Performs other admin duties as assigned.

  • Industry: Administration / Secretarial
  • Salary: Negotiable

Required Skills

1 Years of Experience
Qualifications
High school diploma or equivalent required.<br> At least one year of experience in a customs warehouse or similar setting required.<br> Prior experience preparing customs and shipping documents preferred.<br>
Key Skills
Excellent verbal and written communication skills.
Knowledge of shipping regulations and policies.
Excellent organizational skills and attention to detail.
Proficient with Microsoft Office or related software.

Additional Requirements

import
export
admin
Agri
25Oct
Cape Town, South Africa

Our client is looking for a Research and Development Administrator to join their team.
Read More

DUTIES AND RESPONSIBILITIES:
* Ordering, following up on and receiving of R&D raw and packaging materials as required by Lab staff.
* Maintaining the R&D raw and packaging material database by coding, recording, storing, and copying of accompanying paperwork e.g. COA, SDS, COC, and specifications, etc.
* Updating raw material files as suppliers or raw materials change, including raw material specifications, SDSs, INCI information, pack size, and price.
* Updating of raw materials & MSDS schedule on share drive for all staff.
* Filing of new, raw, and packaging materials in an easily accessible system along with relevant paperwork.
* Maintaining the raw material system by discarding expired raw materials on a monthly basis.
* Creating and updating packaging files as suppliers or materials change.
* Filing and archiving of Master Manufacturing instructions as received from production.
* Assist with the sourcing of new raw materials, packaging materials, and alternative suppliers.
* Assist R&D Administrator to compile documents such as Handover and Form Amendment documents as well as maintaining the Product Information Dossier for new and reformulated products.
* Maintains the R&D SOP Training Matrix.
* Generate purchase orders for laboratory consumables, raw materials, and packaging materials required by the R&D Team.
* Arranging trial products (R&D Lab and/or Production) to be delivered to the Trial Coordinator.
* Administration of internal and external product trials, including issuing of product and evaluation forms as well as regular, follow-ups.
* Compiles IEP/Cep reports based on product evaluations.
* Reports irregularities and other non-conformity relating to cGMP which forms part of the continuous quality improvement process.
* Performs all tasks in accordance with the Health and Safety Requirements per the Occupational Health & Safety Act 85 0f 1993.
* Promotes safe working conditions to minimize workplace injuries.
* Carries out all tasks according to relevant Standard Operating Procedures which are obtained in each department.
* This may include operating SYSPRO.
* General office filing and archiving.

  • Industry: Administration / Secretarial
  • Salary: Negotiable

Required Skills

3 Years of Experience
Qualifications
Qualifications * Grade 12 ND Analytical Chemistry or related degree (B.Sc.). <br> * 3 years experience in Office Admin, ideally in Cosmetic or Pharmaceutical sectors. * Preferably Regulatory Admin experience.
Key Skills
* Analytical.
* Highly organized.
* Attention to detail.
* Continuous improvement focus.
* Open to learning and self-development.
* Self-starter and team player.

Additional Requirements

22Oct
Harare,Zimbabwe

A large services company is looking for a Medical administrator that speaks spanish to join their team
Read More

Duties to include
Insurance Verification
Reactivation of Patients
Patient Care Follow-up
Appointment Confirmation
Patient Scheduling
Filling Cancellations/Openings

  • Industry: Administration / Secretarial
  • Salary: Negotiable

Required Skills

2 Years of Experience
Qualifications
Must have a degree in Administration or related qualification<br>
Key Skills
Experience in Dental or Medical services are an added advantage
Must be able to speak Spanish

Additional Requirements

Good people skills
Good communication skills
16Sep
Harare,Zimbabwe

Our client is a well-known FMCG distribution looking for a Personal Assistant to join the team and work alongside the Managing Director.
Read More

Acting as a first point of contact: dealing with correspondence and phone calls
Managing diaries and organising meetings and appointments, often controlling access to the manager/executive
Booking and arranging travel, transport and accommodation
Organising events and conferences
Reminding the manager/executive of important tasks and deadlines
Typing, compiling and preparing reports, presentations and correspondence
Managing databases and filing systems
Implementing and maintaining procedures/administrative systems
Liaising with staff, suppliers and clients
Collating and filing expenses

  • Industry: Administration / Secretarial
  • Salary: Negotiable

Required Skills

3 Years of Experience
Qualifications
Degree / Diploma in Marketing is an advantage <br>
Key Skills
Very organised
Attention to detail
Well presented
Must drive their own car
Must be able to work after hours
Must have good computer skills particularly PowerPoint and Excel
Must be able to organise a diary
Must be confidential
Able to cope in high pressure organisation
Experience in a similar position

Additional Requirements

Personal Assistant
Administrative
Organised
Fast-Paced
Confidential

Our Client is looking for a Front of House Manager to join their team based in Harare Northern Suburbs.Read More

Assist in the development of a business plan for the retail proposition, to include: products, margins and stock levels
Assisting with sourcing and purchase stock supplies where necessary
To ensure that visual merchandising guidelines are developed using best practise and adhered to by all
Meet and greet customers and assist with their purchases
Assisting with promotional events
Handle any customer queries

  • Industry: Administration / Secretarial
  • Salary: $Negotiable

Required Skills

3 Years of Experience
Qualifications
Minimum of 1 - 2 years experience within retail front of house would be a distinct advantage
Key Skills
Approachable
Experience of supervising/managing a busy retail operation a distinct advantage
Experience of supervising/managing a team of staff
Understanding of the principles of branding and marketing within retail
Able to understand customer needs, current trends and seasonality
Able to put together visual merchandising
Effective negotiation and buying skills

Additional Requirements

Customer Service
Retail
Front of House
Stock control
24Jun
Harare,Zimbabwe

Our client is looking for a Sales Administrator to join their busy team.Read More

Attend to walk in clients.
Processing product orders.
Processing invoices for all sales transactions.
Checking prices and contracts are up to date.
Supporting the sales force with general operations to help reach the team's objectives.

  • Industry: Administration / Secretarial
  • Salary: Negotiable

Required Skills

2 Years of Experience
Qualifications
A related diploma or degree would be preferable.<br> Understanding of Agri equipment and services would be an advantage<br>
Key Skills
Must be fully computer literate
Must be well spoken and presented
Creative problem-solving skills.
Strong customer service skills with excellent communication skills, both verbal and written.
Ability to interact successfully with both internal and external customers at all levels.
Ability to multi-task, prioritize and be flexible.

Additional Requirements

sales
admin
agri
excel
23Jun
Harare,Zimbabwe

Our client is looking for an Admin Manager to join their growing team.Read More

Duties and Responsibilities include but are not subject to:
Supervising day-to-day operations of the administrative department and staff members.
Hiring, training, and evaluating employees, taking corrective action when necessary.
Developing, reviewing, and improving administrative systems, policies, and procedures.
Ensuring office is stocked with necessary supplies and all equipment is working and properly maintained.
Working with accounting and management team to set budgets, monitor spending, and processing payroll and other expenses.
Planning, scheduling, and promoting office events, including meetings, conferences, interviews, orientations, and training sessions.
Collecting, organizing, and storing information using computers and filing systems.
Overseeing special projects and tracking progress towards company goals.
Building new and expanding existing skills by engaging in educational opportunities.

  • Industry: Administration / Secretarial
  • Salary: Negotiable

Required Skills

5 Years of Experience
Qualifications
A degree/diploma in business administration, management, or related field. <br>
Key Skills
Exceptional leadership and time, task, and resource management skills.
Strong problem solving, critical thinking, coaching, interpersonal, and verbal and written communication skills.
Proficiency with computers, especially MS Office.
Ability to plan for and keep track of multiple projects and deadlines.
Familiarity with budget planning and enforcement, human resources, and customer service procedures.

Additional Requirements

procedures
admin
leadership
management
18Jun

Our client is a well known company in the Automotive Sector looking for a Personal Assistant to join their team and assist the Group CEO.
Read More

Assist the CEO in the timely management of communications; including written, telephone, email etc.
Compose and edit letters, documents, emails, proposals and ensure follow up with those that require answers, responses, and written replies
Assist in the management and organization of the CEOs calendar by scheduling appointments, meetings, engagements, and daily activities, including running errands
Manage and coordinate travel arrangements
Spend time and become familiar with all aspects of business
Prepare agendas, co-ordinate meetings, and transcribe correspondence
Assist in file organization
Perform variety of office and errands
Coordinate and manage vendors and contractors
Draft simple spreadsheets

  • Industry: Administration / Secretarial
  • Salary: Negotiable

Required Skills

3 Years of Experience
Qualifications
Degree / Diploma in Business Administration / Secretrial Administration <br> Experience in a similar role is an advantage <br>
Key Skills
Excellent communication skills (written and verbal)
Extremely detail oriented to ensure accuracy and quality across all tasks
Excellent people skills
Creative problem solving
Detail to Appearance; dress in a professional manner
Must be flexible and willing to work extra time during busy times and on call after business hours
Must demonstrate a can-do attitude
Must be able to complete tasks thoroughly and accurately, sometimes with little direction
Previous experience handling travel arrangements
Ability to read and interpret various documents
Ability to speak effectively among executives, clients, customers, and employees
Ability to resolve complex administrative problems independently and perform tasks that are diverse and advanced
High level of interpersonal skills to interact with coworkers and executives
Ability to problem solve and follow through on a variety of tasks
Demonstrate highest level of e

Additional Requirements

Personal Assistant
Executive
Energetic
Professional
Organized
23Feb
Cape Town, South Africa

A strong leader in the FMCG industry is currently looking for a Operations Administration to join their team.
Read More

The purpose is to alleviate pressure from procurement, production, and finance departments. This will free up myself to be more proactive and spend quality time inside the factories with my team. Procurement only has Mearl and needs assistance. Finance is falling behind with their work due to performing operational admin work throughout the day.
? Purchase Orders – daily (no time limit really) – but production need to log orders latest by 12pm for next day deliveries (Produce only) Will have to check on RM/Packaging/Chemical &amp; consumables at a later stage.
? Chep Account (online).
? Recyclable &amp; sustainable project (On going project and very time constrained) Follow ups needed and tracker to be kept up to date.
? Ethical &amp; Environment tracker (SEDEX).
? NPD – New Raw Material &amp; Packaging research.
? Daily intake confirmation – (Follow up with supplier if RM or Packaging did not arrive on required date).
? Download po’s off the WW portal onto Syspro.
? Order sheets to be done by 8am daily.
? GRN’s downloaded and report any RTV’s, rejections or shorts to all.
? Sales report to be given to commercial weekly.
? Make weekly frozen bookings with the DC. Liaise with planner should PO’s be amended.
? Book UPN online should we require transport from time to time.
? Create dispatch notes for all po’s and fill in the RM weights.
? Liaise with WW, all the F-departments should production need to amend orders during promos.
? Manage all supplier invoices.
? Manage Nibbly invoices and dispatch notes and liaise with their accounts department should there be variances.
? Adhoc duties will be add, as necessary.

  • Industry: Administration / Secretarial
  • Salary: R 10 000

Required Skills

3 Years of Experience
Qualifications
Matric.<br> 2 years of experience as an Operations Administrator or in a similar position.<br>
Key Skills
Ability to multitask.
Excellent communication skills, both written and verbal.
Strong organizational and administrative skills.
Understanding bookkeeping.

Additional Requirements