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Available Jobs - Administration / Secretarial(20)

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Available Jobs Administration / Secretarial

23Mar
Johannesburg, South Africa

Responsible for acting as a liaison between customers and companies.
Assists with complaints, orders, errors, account questions, billing, cancelations, and other queries.
Read More

Primary responsibilities
Resolve customer complaints via phone, email, mail, or social media.
Use telephones to reach out to customers and verify account information.
Greet customers warmly and ascertain problem or reason for calling.
Cancel or upgrade accounts.
Assist with placement of orders, refunds, or exchanges.
Advise on company information.
Take payment information and other pertinent information such as addresses and phone numbers.
Place or cancel orders.
Answer questions about warranties or terms of sale.
Act as the company gatekeeper.
Suggest solutions when a product malfunctions.
Handle product recalls.
Attempt to persuade customer to reconsider cancellation.
Inform customer of deals and promotions.
Sell products and services.
Utilize computer technology to handle high call volumes.
Work with customer service manager to ensure proper customer service is being delivered.
Close out or open call records.
Compile reports on overall customer satisfaction.
Read from scripts.
Handle changes in policies or renewals.

  • Industry: Administration / Secretarial
  • Salary: R12 000 per month

Required Skills

2 Years of Experience
Qualifications
Matric Certification <br> 2 years working experience (Retail) <br>
Key Skills
Empathy. Understanding the customer and the problem is key for anyone in a customer facing role
? Clear communication skills.
? Product knowledge
? Problem-solving skills
? Patience
? Positive attitude
? Positive language
? Listening skills

Additional Requirements

Our established Client (FMCG) is looking for an experienced, dynamic Finance and Administration Officer – Marketing to join their expanding team, reporting to the Finance Manager – Marketing. The position is Harare based and the incumbent might be required to travel to various locations outside HarRead More

Job Purpose:
The position exists to ensure that adequate funds are available with the organization during the outflow of funds and to ensure optimum utilization of the funds.
Reports to: Finance Manager – Marketing
Major Functions/Accountabilities:
Processing of all weekly, monthly and quarterly journals.
Ensuring that cash banked daily and weekly tallies with the end of day Cash Sales till Up Report Summary.
The incumbent will maintain petty cash; disburse petty cash with corresponding petty vouchers.
Updating the petty cash vouchers in Sage Evolution and perform regular cash on hand counts and compare with the theoretical cash on hand and the SE petty cash balances.
Ensuring that the depot has appropriate ways of detecting fake notes and ensure that at all times cash is kept in safe place that is locked with accountability in the event of loss.
Ensuring that all goods purchased are properly recorded on the Goods Received Vouchers (GRVs) and will receive stocks on a daily basis.
He/she will check that the correct quantity and price have been recorded on the GRVs.
The incumbent will verify the physical inventory balances with the system balances and will investigate any anomalies and write a stocktake report weekly. He/she will make the necessary adjustments to records and stock take adjustments will be done weekly/monthly.
He/she will ensure that consignment reports and Delivery Notes are closed within 48 hours after notification by the Sales and Operations Team.
The incumbent will monitor debtor’s performance and will engage debtors in the event that agreed payments have not been made by the agreed dates.
He/she will send out weekly/monthly debtors’ statements and perform debtors’ reconciliations on a weekly/monthly basis.
He/she will ensure that debtors outside their terms and credit limits will be put on stop supply and can only buy for cash after approval by the Finance Manager/General Manager.
He/she is responsible for initiating credit notes and only processing them after approval by the Depot Sales and Operations Manager.
He/she will follow-up on Proof of Deliveries for all formal customers and ensure that the copy invoice has a shop stamp, date received, security stamp and the name of the receiving person including signature.
The incumbent is responsible for promptly and accurately entering into the ERP Inventory and Suppliers Modules prices per product received by referring to set prices.
The incumbent will capture the carriage inwards for loads received and will email growers weights received within 24hours of receiving the load.
He/she will email growers the consignment report as soon as Delivery Note has been closed.
He/she will ensure that carriage inwards are promptly captured in the system at the correct prices.
The Finance and Administration Officer is also required to generate weekly sales reports showing variances to budgets and where appropriate explain material variances.
The Finance and Administration Officer will ensure the compliance of the sales and operations staff with company policies and procedures regarding invoicing, down packing, dispatching, credit notes, payments and all other aspects to do with depot accounts.
He/she will ensure that the correct transport charges are invoiced, tallies with the dispatch sheet before transporters are paid.
The incumbent will ensure that utilities bills such as water, rates, electricity and telephone are current and paid in time to minimise disruptions to the sales and operations team.
Monthly volume and variance analysis for all depots.
Processing of utility bills for the depot.
Stationery Management for the depot.
Inventory Management for the depot.

  • Industry: Administration / Secretarial
  • Salary: $ Negotiable / per month

Required Skills

3 Years of Experience
Qualifications
Minimum of 3 years’ relevant experience in an FMCG Account environment and should have a proven track record of implementing strong internal controls. <br> Accounting degree or any related financial qualification. <br> Studying towards a relevant professional qualification<br>
Key Skills
Skills and Competencies:
Excellent ICT skills,
Analytical thinking & results focus,
Performance & Productivity Management,
Concern for order and quality,
Excellent supervisory skills,
Knowledge of ERP systems,
Excellent presentation & technical skills,
Negotiation skills,
Conceptual thinking,
Strong business knowledge
Strong communication skills
Organized and able to work independently.
Able to work under pressure
Computer proficiency:
Excellent computer skills, particularly Microsoft Excel, Power Point and experience with Sage Evolution

Additional Requirements

Finance and Administration Officer – Marketing
Finance and Administration Officer Marketing
Finance and Administration Officer
Marketing
FMCG
11Mar
Harare,Zimbabwe

A Client of ours is looking for a Administration Clerk to join their team
Read More

Duties to Include:
Ensure maximum exposure to growth and minimum exposure to risk, by following correct reporting and admin procedures
Affiliate documentation control and safe keeping
Archiving of old documents
Opening Master/Ops files per contract
Compiling Master file with all necessary legal documents
Updating Share Drive (Master/Ops) folders
Daily completion of functions, tasks and reporting as required by each contract and on standard
Daily liaison with financiers, depositors, agents, affiliates and representatives
Positive attitude towards financiers, clients, colleagues and management
Customer satisfaction surveys
Real time liaison with all parties
Accurate reconciliation
Ensure all parties are always informed

  • Industry: Administration / Secretarial
  • Salary: Negotiable TBC

Required Skills

2 Years of Experience
Qualifications
Diploma in Business Administration/Accounting/Marketing<br> Advanced MS Office<br> Understanding Collateral Management, Risk Management and Control will be an advantage<br>
Key Skills
Good communication skills
Able to handle stress
Minimum 2 years administration experience

Additional Requirements

Admin
Clerk
Communication
Accounting
05Mar
Harare,Zimbabwe

Our client is looking for an experienced and knowledgeable Office Admin/Bookkeeper to join their team.
Read More

Duties to Include:
Invoicing
Quotations
QPD's Stock Take
PAYE
Sales

  • Industry: Administration / Secretarial
  • Salary: Z$6000 - Negotiable

Required Skills

3 Years of Experience
Qualifications
3 years experience in a similar position<br>
Key Skills
Honest
Hardworking

Additional Requirements

Sales
Bookkeeping
Administration
12Feb
Harare,Zimbabwe

Our client, an established & reputable transport company, is now looking for a Receptionist to join them.Read More

Reporting to the SHEQ Officer, duties & responsibilities include:
Serving visitors at the reception desk
Switchboard duties
Appointment calendars and scheduling of meetings / appointments
Receiving and sorting daily mail / deliveries / couriers
Management of town drivers, coordinating orders and collections and monitoring of log books
SHEQ responsibilities to include:
Administers monthly housekeeping competition
Conducts monthly occupational hygiene control checks for kitchens, canteen, workshop toilets and changing rooms
Performs First Aid Box
Maintains and updates Driver Alerts Register and Tool Box Talks Register schedules on google sheets
Job task observations need to be filed monthly in order
Coordinates with fire safety equipment service provider and ensures monthly equipment report is received
Ensure fires extinguishers are serviced before the due date
Maintenance and upkeep of employee noticeboards, ensuring they are kept up to date and tidy
Clerical duties including filing, printing, photocopying, emailing and administrative support
Recording of meeting minutes
Weekly water orders and deliveries

  • Industry: Administration / Secretarial
  • Salary: Negotiable

Required Skills

2 Years of Experience
Qualifications
O levels or high school diploma or equivalent <br>
Key Skills
Proficient with Microsoft Office, in particular vast knowledge in Excel
Professional appearance
Solid professional communication skills both written and verbal
Ability to be resourceful and proactive in dealing with issues that may arise
Ability to organize, multitask, prioritize and work under pressure
Any previous experience in SHEQ is advantageous

Additional Requirements

Receptionist
Administration
Office
SHEQ
Trasnport
12Feb
Harare,Zimbabwe

Our client, an established & reputable transport company, is now looking for an Administrative Cashier to join them.Read More

This is an important varied position within the company, responsibilities include:
Trip cash, tolls & documentation
Dealing with all drivers documentation, ie receipts/requests etc
Fully responsible for Petty Cash
Reconcilliations and working closely with the Bookkeeper
Various office & admin tasks including coordinating the canteen

  • Industry: Administration / Secretarial
  • Salary: Negotiable

Required Skills

2 Years of Experience
Qualifications
Minimum of 2 years experience as a Cashier <br> O levels or high school diploma or equivalent <br> Secretarial certificate or diploma beneficial <br>
Key Skills
Microsoft Office applications, proficient in Excel
Meticulous in the handling of records and cash requests
Experienced in handling and counting cash
Strong communication skills
Preferential experience in the field of Logistics
Must be extremely trustworthy & honest

Additional Requirements

Administration
Cashier
Office
Excel
Transport

Our client is now looking for an experienced Administrator to join them in Mmamashia, BotswanaRead More

Core responsibilities; Sales and Administration
Preparing invoices
Preparing quotations and sending them to clients professionally
Following up with clients on outstanding payments
Handling petty cash
Developing and maintaining a filing system

  • Industry: Administration / Secretarial
  • Salary: P5,000 to P7,500 per month depending on experience

Required Skills

2 Years of Experience
Qualifications
Any relevant qualification would be an advantage <br>
Key Skills
Minimum of 2 years experience in admin (sales experience advantage)
Must be computer literate (Microsoft Office)
Must have excellent communication skills (Able to read and write in English)
Must be a proactive and driven person
Must be able to work independently
Keen attention to detail and accuracy

Additional Requirements

Administration
Office
Sales
13Jan
Harare,Zimbabwe

A client of ours is looking for a Call center operator to join their team
Read More

Duties to include
Logging and Adjudicating claims
Pre authorizing treatments for clients over the phone
Attending to claims and queries

  • Industry: Administration / Secretarial
  • Salary: Negotiable

Required Skills

1 Years of Experience
Qualifications
Must have 5 O levels with C or better in Mathematics <br> Must have 2 Advanced level passes<br>
Key Skills
Must have good inter personal skill
Must be able to work flexi hours

Additional Requirements

Administration
Good people skills
Call center
Switched on
10Jan
Harare,Zimbabwe

Our Client is an organisation known in Zimbabwe and with a high turnover, it is an extremely busy environment, and the Director requires a PA to join the team.Read More

This position will be varied but will cover -
Purchasing and Ordering
Managing driver and their daily schedule
Filing
Typing
Travel arrangements
Any other administration required by the Director
As and when required assisting other Senior Managers and departments

  • Industry: Administration / Secretarial
  • Salary: Negotiable

Required Skills

5 Years of Experience
Qualifications
Experience is more important but must be fully computer literate.
Key Skills
Must have extensive administration/secretarial or personal assistant experience from a fast paced environment. In addition happy to learn new software and pick up anything required.

Additional Requirements

Excel
Administration
Personal Assistant
auction
18Dec
Cape Town, South Africa

Our client is looking for an Office Administrator to join their team!
Read More

You will need to be a dedicated, assertive and determined individual with excellent customer service and strong administrative abilities

  • Industry: Administration / Secretarial
  • Salary: R10 000 - R12 000 per month

Required Skills

2 Years of Experience
Qualifications
Matric Certificate <br> 2 years Retail experience <br>
Key Skills
Key Skills
A working knowledge of MS Office, Excel, Word, Outlook and Internet Explorer are essential.
Good business writing and verbal business communication skills are essential
Good telephone manner and the ability to communicate effectively over the telephone
The ability to work in a small business environment.
The ability to work under pressure and to adhere to deadlines
The ability to deal with customer queries in an efficient and pleasant manner
A customer service orientation towards customers and suppliers
The ability to work independently and achieve agreed to goals, objectives and targets without having to be micromanaged

Additional Requirements

Our Client is a prominent Construction Company and they are looking for x 3 temp and 2 permanent Data Entry Clerk’s to type information into the Company database from paper documents.
Read More

The ideal candidate will be computer savvy and a fast typist with a keen eye for detail. You will report to a data manager or another senior data team member. Understanding of data confidentiality principles is compulsory.
The company will rely on you for having accurate and updated data that are easily accessible through a digital database.
Responsibilities
Transfer data from paper formats into computer files or database systems using keyboards, data recorders or optical scanners
Type in data provided directly from customers
Create spreadsheets with large numbers of figures without mistakes
Verify data by comparing it to source documents
Update existing data
Retrieve data from the database or electronic files as requested
Perform regular backups to ensure data preservation
Sort and organize paperwork after entering data to ensure it is not lost

  • Industry: Administration / Secretarial
  • Salary: $ Negotiable

Required Skills

2 Years of Experience
Qualifications
High school degree or equivalent<br> 2 Years Proven experience as data entry clerk <br>
Key Skills
Proven experience as data entry clerk
Fast typing skills; Knowledge of touch typing system is strongly preferred
Excellent knowledge of word processing tools and spreadsheets (MS Office Word, Excel etc.)
Working knowledge of office equipment and computer hardware and peripheral devices
Basic understanding of databases
Good command of English both oral and written and customer service skills
Great attention to detail

Additional Requirements

Data Capture Clerk
Data Capture
Data Entry Clerk
Data
15Nov
Harare,Zimbabwe

Our client, a large transport & logistics company, is now looking for an experienced Administrator to join them.Read More

Answering and making of phone calls
Ensuring reception area is kept neat and tidy at all times
Ushering guests for meetings where necessary
Purchasing of all office equipment
Maintaining and issuing out stock
Maintaining proper records of purchases
Deliver receipts of purchases
Making fuel requests
Ensure cash is properly accounted for
Maintaining proper filing system
Tracking of administration light motor vehicle(LMV)
Making booking and reservations as requested
Notify security of visitors
Ensure tea and drinks are served
Updating the employee contact list
Providing support to HR Officer i.e. certificates, typing etc
Arranging company functions
Carry out any other duties as assigned by Human Resources Officer

  • Industry: Administration / Secretarial
  • Salary: Negotiable TBC

Required Skills

3 Years of Experience
Qualifications
Secretarial diploma or related would be an advantage <br> Highly computer literate <br> At least 3 years working experience within a Receptionist position <br>
Key Skills
Reliable, honest & trustworthy
Efficient & proactive
Extremely confident & organised
Committed & hard working
Friendly & courteous

Additional Requirements

Receptionist
Administration
Secretarial
04Nov
Cape Town, South Africa

Our client is looking for an Admin Assistant to join their team
Read More

You will need to be a dedicated, assertive and determined individual with excellent customer service and strong administrative abilities

  • Industry: Administration / Secretarial
  • Salary: R10 000 per month

Required Skills

3 Years of Experience
Qualifications
Matric certificate<br> Computer literacy with a full knowledge of MS Office Suite<br> Knowledge of Pastel<br> Must be able to speak and write in English & Afrikaans<br>
Key Skills
A working knowledge of MS Office, Excel, Word, Outlook and Internet Explorer are essential.
Good business writing and verbal business communication skills are essential
Good telephone manner and the ability to communicate effectively over the telephone
The ability to work in a small business environment.
The ability to work under pressure and to adhere to deadlines
The ability to deal with customer queries in an efficient and pleasant manner
A customer service orientation towards customers and suppliers
The ability to work independently and achieve agreed to goals, objectives and targets without having to be micromanaged

Additional Requirements

31Oct
Cape Town, South Africa

Our client is looking for an Executive Assistant with incredibly strong administrative skills to join their team!
Read More

Provide general administrative assistance to the Managing Director
Manage human resources paperwork including contracts, codes of conduct, employee information
Manage administration and record keeping projects, such as shareholder communications, and legal document signing and filing
Prepare presentations and correspondence using PowerPoint, Excel, Word and Outlook
Maintain computer and manual filing systems for key documents across the company portfolio
Schedule appointments and maintain diary for the Managing Director
Update and manage contact lists

  • Industry: Administration / Secretarial
  • Salary: R15 000 - R17 000 per month

Required Skills

5 Years of Experience
Qualifications
Must have a Degree or Diploma or equivalent in Administration.<br> Social media skills and and a simple eye for design<br>
Key Skills
Must be mathematically accurate with simple maths, but does not have to do any complex maths.
Must have very high attention to detail.
Must be highly organised
-with the ability to plan in advance.
-with the ability for detailed record keeping electronically, manually or on excel
-with the ability to retrieve information that is filed manually or electronically quickly
Must be proficient and accurate in excel
-Making basic formula’s multiplication, addition, division and summing of cells.
-Basic formatting and data-capturing of information.
Must have a very good grasp of the English language and able to type proficiently using Microsoft Word.
Must have the ability to be adaptable to different types of administrative tasks.
Must be proficient in Outlook
Must have own transport

Additional Requirements

22Oct
Harare,Zimbabwe

A client of ours is looking for a Front Office assistant/Receptionist to join their team
Read More

Duties to include
Welcoming clients
Answering phone calls
Filling and typing of letters or Minutes

  • Industry: Administration / Secretarial
  • Salary: Negotiable

Required Skills

2 Years of Experience
Qualifications
Must have related qualification<br>
Key Skills
Must have good communication skills
Must be energetic
Must be very confident

Additional Requirements

Administration
Communications Skills
Energetic
Switched on

Our Client is looking for an Admin Assistant to join their team!
Read More

Sales/ Rentals.
Opening of client files in the prescribed format.
Sending of order confirmations to clients.
Allocating units to the project on TSD system.
Release notes.
Writing delivery notes.
Drafting of lease agreements.
Drafting closure correspondence and sending it to the relevant parties.
Assisting with completion of credit application forms.
Conducting reference checks on clients who which to purchase on credit.
File documentation in the correct format on the server as well as client files.
Ensure that documents are signed off by the relevant parties.
Filing copies of all project related expenses in file and making the necessary updates in the file.
Draft an invoice instruction and ensure a copy of invoice is received from head office and filed accordingly.
Sending copies of project related documents to head office.
Stock.
Receiving and checking of stock and following the GRN process. Ensure that all.
documentation pertaining to stock is received, filed and updated.
Tracking stock in and out on TSD system and updating the relevant parties.
Provide weekly stock reports of Container & Cabin stock.
Provide a weekly stock report of container & cabin rental stock (Containers that are leased to clients which will in turn be turning into another depot. i.e China / Jhb).
Preparing inventory requisitions – written and on job costing.
GRN of stock that has remained from a job back into stores and submit relevant paperwork to the branch manager.
Assist with relevant internal operational liaison/logistics.
Assist with monthly stock take of container, cabins and smalls.
Accounts.
Handling of petty cash - Issuing of petty cash, filing invoices & receipts.
Create PO’s.
Monthly recon of creditors A – L.
Ensure supplier banking details is always updated.
Send POP’s through to suppliers.
Request for supplier statements in a timeous manner.
Submit and reconcile expense reports.
Complete supplier credit applications
General Admin.
Take accurate messages and forward to the relevant person.
Assisting in all admin as requested by your manager.
Organise and schedule appointments.
Welcome visitors by greeting them, in person.
Plan meetings and take detailed minutes.
Update and maintain office policies and procedures.
Order office supplies and research new deals and suppliers.
Ensure that company vehicles are serviced as and when needed.
Maintain contact list.
Maintain and keep all records filed in the correct manner.
Write and distribute email, correspondence memos, letters and forms.
Book travel arrangements for managers.
Provide general support to visitors.

  • Industry: Administration / Secretarial
  • Salary: R12 000 - R20 000 per month

Required Skills

3 Years of Experience
Qualifications
Prior administrative experience.<br> Excellent computer skills, especially typing.<br> Attention to detail.<br> Desire to be proactive and create a positive experience for others.<br>
Key Skills
Adept in Technology.
Verbal & Written Communication.
Organization.
Time Management.
Strategic Planning.
Resourcefulness.
Detail-Oriented.
Anticipates Needs.

Additional Requirements

Our client is looking for an Admin Assistant to join their team.
Read More

Responsibilities:
Debtors
Meet and greet clleints
Intensive stock tack control
In charge of the logistics
Administration for agents
General Admin duties as handling of petty cash, quotations, arranging travel bookings
Calling and handling sales with other branches inn South Africa

  • Industry: Administration / Secretarial
  • Salary: Negotiable

Required Skills

3 Years of Experience
Qualifications
High School degree; additional qualification as an Administrative assistant or Secretary will be a plus<br> Proven experience as an administrative assistant, virtual assistant or office admin assistant<br> Knowledge of office management systems and procedures<br> Working knowledge of office equipment, like printers and fax machines<br> Proficiency in MS Office (MS Excel and MS PowerPoint, in particular, MS Dynamic)<br>
Key Skills
Excellent time management skills and the ability to prioritize work
Attention to detail and problem solving skills
Excellent written and verbal communication skills
Strong organizational skills with the ability to multi-task

Additional Requirements

27Aug
Harare,Zimbabwe

Our Client is looking for an energetic, organised Personal Assistant to join their team who will provide secretarial, administrative and executive support to the Managing Director and the business.
Read More

General Tasks
Basic bookkeeping
Devise or maintain office systems, including data management and filing (hardcopy and softcopy)
Produce reports, presentations and briefs
Prepare professional business correspondence accurately, timeously, and as specified for review and approval by the MD, when required
Organise corporate events
Act as the point of contact between the MD and internal/external clients
Screen and direct phone calls and distribute correspondence
Take dictation and minutes
Greet and welcome guests when they arrive at the office
Organise and sometimes attend meetings and ensure the MD is well prepared for meetings
Ensure the MD’s office is clean, presentable and hospitable to visitors
Follow up on incoming issues and concerns addressed to the MD, including those of a sensitive or confidential nature, determine appropriate course of action, referral, or response
Time Management and Planning
Manage and maintain the MD’s schedule with due consideration of the corporate calendar and relevant plans, demonstrating an awareness and understanding of business priorities and issues and the impact thereof on business operations
Manage diaries, schedule meetings and appointments, and coordinate meeting logistics as required
Make travel arrangements: Arrange travel, visas and accommodation for the MD
Consult with relevant stakeholders to ensure optimisation of the MD’s time, availability and contribution
Pro-actively determine and obtain relevant information required to support the MD prior to any meetings
Office Administration
Draft, type and send correspondence as required by the MD
Establish and maintain a secure and effective e-filing and document management system for fast retrieval of data and information
Relationship Management
Liaise with relevant individuals and external organisations to arrange meetings, prepare agendas
Act as first point of contact and representative, and respond to basic queries for information
Receive and welcome VIP’s and visitors courteously and professionally
Establish and maintain sound relations with all relevant stakeholders such as other Directors of the Company, Senior Managers and General Staff in assisting with requests
Liaise and interface with relevant internal and external stakeholders such as suppliers, officials, clients, and other executives as required, conveying information accurately, professionally, and courteously whilst maintaining the required level of confidentiality
Managing Director’s Personal Matters
Chores and errands on behalf of the MD as and when necessary
Administration of personal household matters e.g. shopping, groceries, and domestic workers; and Personal banking and petty cash floats management

  • Industry: Administration / Secretarial
  • Salary: Negotiable TBC

Required Skills

3 Years of Experience
Qualifications
Related Administrative Qualification and Experience<br> Clean Class 4 Drivers Licence<br> Bookkeeping /basic accounts experience would be an advantage<br>
Key Skills
Discretion, Confidentiality and trustworthiness
Attention to detail
Highly organised
Excellent administration skills
Outstanding time management skills
Advanced knowledge of MS Office, MS Windows, MS Excel, and MS PowerPoint
Must be able to design documents, fliers etc
Demonstrated effectiveness in all the areas outlined in the roles and responsibilities
Excellent verbal and written communication skills
Strong interpersonal and organisational skills
Takes initiative and able to follow instructions
Accountability and responsible for own work and works well with others
Proven work experience as a Personal Assistant
Knowledge of office management systems and procedures
Ability to multitask and prioritise daily workload

Additional Requirements

Personal Assistant
Bookkeeping
Executive Support
Administration
08Jul

Our Client is a large and respected organisation who is now looking for an Executive Assistant to the Chief Executive Officer.Read More

Devise or maintain office systems, including data management and filing.
Arrange travel, visas and accommodation, and occasionally travelling with the CEO to take notes or dictation at meetings or to provide general assistance during presentations or functions.
Organise, maintain diaries and making appointments.
Produce documents, briefing papers, reports and presentations.
Organise and sometimes attend meetings and ensure the CEO is well prepared for meetings.
Take responsibility of accounts and budgets for the CEOs office.
Ensure the CEOs office is clean, presentable and always provides hospitality to the visitors.
Follow up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature, determine appropriate course of action, referral, or response
Assists board members with travel arrangements, lodging, and meal planning as needed.
Any other duty as delegated by the team leader.

  • Industry: Administration / Secretarial
  • Salary: Negotiable p/month

Required Skills

2 Years of Experience
Qualifications
Bachelors Degree in Administration, Business, or Accounting. <br> A professional course in topflight secretarial or PA related course. Have a valid light vehicle drivers license.
Key Skills
Analytical skills
A minimum of 2 years experience in an Executive Assistant role.

Additional Requirements

Administration
Executive Assistant
Finance
Driving Licence
06Jul

Our Client is looking for a Personal Assistant to provide professional administrative support to the CEO and ensure the smooth running of his schedule

Based in Pretoria but job extends to Africa
Read More

Responsibilities:
Time Management and Planning:
Manage and maintain the CEO’s schedule with due consideration of the corporate calendar and relevant travel plans, demonstrating an awareness and understanding of business priorities and issues and the impact thereof on business operations.
Consult with relevant stakeholders to ensure optimization of the executive’s time, availability and contribution Schedule and arrange meetings for the executive, ensuring that he is prepared, required inputs are received from all parties involved, and that all relevant documentation is in order.
Advise meeting delegates on the context of the meetings in advance, as well as the input and actions required from them at the meeting.
Pro-actively determine and obtain relevant information required to support the CEO prior to any meetings. Coordinate meeting logistics as required.
Manage the executive’s diary and appointments.
Coordinate local and international travel, accommodation and subsistence for the CEO when required, including currency and account reconciliation.
Prepare professional business correspondence accurately, timeously, and as specified, for review and approval by the CEO, when required.

Office Administration:
Collect and open all mail addressed to the CEO treating all information with due confidentiality and respect. Draft, type and send select managers correspondence as required by the CEO.
Establish and maintain a secure and effective e-filing and document management system for fast retrieval of data and information.
Coordinate the ordering of Head Office kitchen and stationery supplies.
Perform limited relief duties on the switchboard, as required.

Relationship Management:
Liaise with relevant individuals and external organizations to arrange meetings, prepare agendas and draft minutes.
Act as the first point of contact and representative, and respond to basic queries for information.
Receive and welcome VIPs and visitors courteously and professionally.
Establish and maintain sound relations with all relevant stakeholders such as other executives from different divisions and general staff in assisting with requests to and from the managers.
Address issues/queries, and manage incoming and outgoing instructions and response to and from the managers.
Liaise and interface with relevant internal and external stakeholders such as suppliers, officials, clients, and other executives as required, conveying information accurately, professionally, and courteously whilst maintaining the required level of confidentiality.

  • Industry: Administration / Secretarial
  • Salary: R15 000 pm plus benefits

Required Skills

2 Years of Experience
Qualifications
Relevant diploma or equivalent<br> Minimum 1-3 years of experience in a Personal Assistant position<br>
Key Skills
Advanced knowledge of MS Office, MS Windows and MS Excel
Experience in the Logistics, Financial Services, Financial Technology or Consumer Financial Services is preferred
Demonstrated effectiveness in all the areas outlined in the roles and responsibilities
Good verbal and written communication skills
Strong interpersonal and organizational skills
Takes initiative, accountability &amp; responsibility for own work and works well with other teams
Proven ability to filter and cascade top-down feedback
Excellent administration skills
Discretion and trustworthiness
Flexibility and adaptability
Good oral and written communication skills
Tact and diplomacy

Additional Requirements