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Available Jobs - Administration / Secretarial(41)

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Go-to-Market GTM Manager - Open to Locals and Expats
Our Client is a Sales and Distribution company for Food and Non-Food Products, FMCG, with their Headquarters in Nigeria. They are currently looking for a Go-To-Market Manager to join their team to ensure quality and resilience of local sales pipelines by customizing and coordinating execution of global GTM programs, within local context. Responsible for the design, development and execution of local GTM programs.

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Available Jobs Administration / Secretarial

28Jun
Cape Town, South Africa

Our client is looking for a Exports sales administrator who is proactive, a skilled communicator who is able to make decisions within defined parameters.
Read More

The successful applicant would:
• Be responsible for servicing a customer base
• Responsible for Department administrative requirements
• Required to be efficient with compiling Spreadsheets and e-mails
• Processing orders and coordinating dispatch with the logistics team
• Responsible for customer communication
• Responsible for Debtor statements and payment collections
• Preparing all required export documentation
• Ensuring all exports are compliant with VAT regulations
• Maintaining strict compliance with export regulations

  • Industry: Administration / Secretarial
  • Salary: Negotiable

Required Skills

3 Years of Experience
Qualifications
• Minimum requirement: Matric<br> • Minimum of 3 year’s relevant experience<br> • Experience in an export environment is advantageous<br> • Minimum of 3 year’s administrative experience<br>
Key Skills
• Excel, MS Word, MS outlook – accuracy and attention to detail
• Excellent typing skills (preferably touch typing)
• Pleasant telephone manner – previous internal or external stakeholder liaison experience
• Extensive administrative experience
• Shipping/Logistics/Exports/Trade experience is an advantage

Additional Requirements

#Admin
#SalesExports
#
28Jun

Our client is looking for a Visa Application Submissions Officer for a 3 months contract.
Read More

Processing applications and data entry
Collection and scrutiny of passports from the Application Centre
Handover of Passports to the High commission and/or its Consulates
Handover of passports to Courier/Applicants
Handover of passports to post office
Handling of postal applications
Scanning and uploading of documentation
Tracking of passports
Handling customer queries in person, by email and on the telephone
Preparing reports for day to day transactions
General administration duties

  • Industry: Administration / Secretarial
  • Salary: ZWL135,598.60 and a USD allowance of USD 60.00

Required Skills

1 Years of Experience
Qualifications
Administration qualification/equivalent <br>
Key Skills
Excellent communication and interpersonal skills
Attention to detail
Ability to work under pressure

Additional Requirements

visa application
Customer service
Administration
Friendly
27Jun
Harare,Zimbabwe

Our client is looking for an Administration Manager to join their organisation
Read More

Confirms orders with Brand Manager
Placement of Import orders with suppliers, and tracking all imports including clearing
Monitor import orders and delivery
Costings on all ranges and establishing pricing on all ranges and agrees these with Brand and Sales Manager
Tariff investigations, on all products and restrictions thereof ,Duty calculations and Licences / Permits applications Picture stories for listings
Issues requisitions for day-to-day payments
Supervision of the administrative staff (Accounts clerk and invoicing clerk)
Monitor costs and expenses to assist in budget preparation
Circulates all relevant internal communication to all staff
Manages travel arrangements for staff
Assist with facilitation of trainings/meetings
Ensuring daily reports are done by admin staff – Data verification
Developing, reviewing, and improving administrative systems, policies, and procedures
Ensuring the office is stocked with necessary supplies and that all equipment is working and properly maintained
Stock take admin and stock takes

  • Industry: Administration / Secretarial
  • Salary: Negotiable

Required Skills

5 Years of Experience
Qualifications
A Degree or Diploma in Administration or equivalent<br> At least 5 years of experience with emphasis on imports administration<br>
Key Skills
Mutli- tasking
Self Motivated
Organised
Excellent communication skills

Additional Requirements

Administration
Imports
Manager
Communication
Organised
27Jun
Harare,Zimbabwe

Our clients, an established and expanding car dealership, are looking for a Receptionist / Personal Assistant to join their team.
Read More

Greet and welcome guests as soon as they arrive at the office
Direct visitors to the appropriate person and office
Answer, screen and forward incoming phone calls
Ensure reception area is tidy and presentable, with all necessary stationery and material
Provide basic and accurate information in-person and via phone/email
Receive, sort, and distribute daily deliveries etc.
Maintain office security by following safety procedures and controlling access via the reception desk
Order front office supplies and keep inventory of stock
Update calendars and schedule meetings
Arrange travel and accommodations, and prepare vouchers
Keep updated records of office expenses and costs
Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing

  • Industry: Administration / Secretarial
  • Salary: Negotiable

Required Skills

2 Years of Experience
Qualifications
Customer Service / Business Administration qualification <br> Experience in a similar role <br>
Key Skills
Well presented
Good interpersonal skills
Full of energy
Able to work with little supervision
Excellent communication skills

Additional Requirements

Receptionist
Secretary
Customer Service
Administration
24Jun
Harare,Zimbabwe

A leading retail is looking for an Executive Assistant to assist the CEO and Group Chairman with daily administration tasks both personal and business related
Read More

Duties to include
Develop and maintain a database of local suppliers by category
To initiate orders for approval
To track orders from submission to shipping and monitor ETA for orders
To work with third party marketing agency to develop and monitor marketing strategy quarterly
Coordinate functions with the marketing agency
Oversee marketing campaigns with marketing agency
Prepare daily task and schedule lists
Coordinate meeting schedules and minutes
Manage secretarial team and messenger duties

  • Industry: Administration / Secretarial
  • Salary: USD$2000 Gross

Required Skills

5 Years of Experience
Qualifications
Degree or Diploma in Business Administration<br> 5 years of proven executive assistant experience<br> IT skills are essential <br> Marketing and/ or procurement experience advantageous<br>
Key Skills
Scheduling and organisation accuracy
Ability to own and be responsible for tasks
Excellent communication and organisational skills essential
Ability to use computers, software and other technology for inventory and communication purposes
Great goal-setting skills

Additional Requirements

Administration
Computers
Retail
Harare
Procurement
24Jun
Harare,Zimbabwe

Our client, is looking for a Reception/Legal Secretary to join their team
Read More

Provide secretarial support to one or more lawyers at the firm.
Edit and proofread all legal documents.
Maintain attorney calendar by scheduling conferences, depositions, and meetings.
Welcome clients and conduct initial screenings of new clients.
Go to court proceedings and type minutes.
Organize all legal documents and ensure they are updated.
Ensure all court documents are in order and filed before deadlines.
Answer emails and phone calls, and when necessary, redirect calls.
Research and authenticate important case information.
Prepare different legal documents including appeals, motions, and petitions.

  • Industry: Administration / Secretarial
  • Salary: Negotiable

Required Skills

3 Years of Experience
Qualifications
High school diploma or equivalent qualification required.<br> A minimum of 3 years’ experience in a similar role.<br> Experience in Conveyancing would be an added advantage <br>
Key Skills
In-depth knowledge of legal documents and terminology.
Skilled with MS Office.
Excellent time-management and organizational skills.
Good written and verbal communication skills.

Additional Requirements

Legal
Reception
Secretary
Conveyancing
23Jun

Our client is looking for a Receptionist / Admin Assistant to urgently join their team.Read More

Telephone Management
Booking appointments
Assisting walk in clients
Assisting with any admin
Filing and Photocopying
Assisting each department when required

  • Industry: Administration / Secretarial
  • Salary: Negotiable

Required Skills

2 Years of Experience
Qualifications
Experience as a receptionist / administrator<br> Computer literate<br>
Key Skills
Well presented
Good interpersonal skills
Full of energy
Able to work with little supervision
Excellent communication skills

Additional Requirements

reception
admin
assistant
computer literate
friendly

The Technical Administrators main duties include preventive maintenance of the company fleet, ensuring government inspection and insurance are in place, keeping track of asset movements between depots, maintaining an accurate fleet asset register, administrate Wearcheck sampling and feedback and logging defects to monitor availability per asset.
The role will also include direct liaison with clients which will include bookings, receiving the vehicle or asset, and final handover.
The TeRead More

Ensure routine maintenance is planned and performed at required intervals to ensure a high level of availability.
Ensure defects are logged and repairs are completed to eventually have a complete history and cost per asset.
Ensure history files with job cards are maintained to have immediate access to detail required for budget and capex purposes.
Ensure repair details on vehicle downtime are captured and maintained on the FMS system, daily.
Prepare and distribute Daily breakdown report
Open and close job cards, to ensure all costs are allocated to the appropriate assets.
Liaise with clients to plan maintenance at appropriate intervals, to mitigate any impact on Operations.
Update and distribute Vehicle Maintenance schedules daily to avoid overruns on services.
Ensure Pre-docking documents are prepared prior to a major service and all service items are available.
Ensure Minor and major unit failure reports are completed immediately when required.
Ensure a Stripping permissions register is kept and maintained.
Ensure Engineering reports are compiled and submitted with each contract.
Ensure Asset transfers, Cap documents are processed, and the fleet list is regularly updated, to be 100% accurate.
Obtain boarder clearance documents from Maputo Office for all components for across boarder repairs.
Ensure procedures are followed regarding Wear Check sampling, samples handled and send for analysis timely, and ensure action are taken and feedback updated on Wearcheck site.
Ensure that daily trip sheets are completed by drivers for ancillary vehicles and keep a file for these.
Issue fuel requisitions for workshop and ancillary vehicles.
Ensure Diesel dip for service trucks (bowser) verified with the technical dep/duty store man and driver
Ensure Fleet Government inspections, insurance and government tax is maintained.

  • Industry: Administration / Secretarial
  • Salary: MZN 36,400 CTC

Required Skills

2 Years of Experience
Qualifications
Academic background: Minimum requirements - High School Diploma, Technical Orientated, Industrial Engineering experience;<br> IT Knowledge: Basic knowledge of Microsoft Office is essential for daily reconciliations and reports.<br> Others: Must be able to adequately communicate in both English and Portuguese.<br>
Key Skills
Good inter-personal skills to deal with the Managers, Foreman, Clients, Mechanics, and fellow employees
Hard worker, with good levels of energy, attentiveness, and self-motivation.
Goal orientated with delivery capabilities and good time management skills to ensure fleet is maintained.
Planning and organizational skills to be utilized in day-to-day activities.
Able to follow direct and indirect work orders issued by Managers.
Able to establish and maintain effective working relationships with co-workers and Managers.
Maintain regular consistent and professional attendance, punctuality, personal appearance, and adherence to all relevant procedures and policies.
Ensuring compliance with the Health, Safety, Environmental & Security and Anti-Bribery and Anti-Corruption policies.
Available to pursue personal development of skills and knowledge necessary for the effective performance of the role.

Additional Requirements

Our client is looking for a Girl Friday / Administrator to join them in their office to assist where need be.Read More

Manning Reception.
General administration.
Assisting the accountant with basic accounts / clerical duties.
Data entry
Diary management
Checking product costings.
Procurement.
Customer service

  • Industry: Administration / Secretarial
  • Salary: Negotiable

Required Skills

2 Years of Experience
Qualifications
Business Administration Degree or Diploma would be an advantage.<br> Experience with Pastel would be an added advantage.<br> Computer Literate<br>
Key Skills
Ability to work unsupervised
Good initiative
Excellent Communicator
Teamplayer

Additional Requirements

admin
procurement
computer literate
costing
21Jun
Harare,Zimbabwe

Our Client is an excellent organisation who is now looking for a Personal Assistant who will work for the MD/Owner of the business to join the team.Read More

Collating and printing emails for the owners
Responding and managing their emails
Reminders - keeping their diary up to date, taking notes and reminding them about meetings etc
Managing their personal expenses
Shopping - online and local
Attending international exhibitions as an assistant - only now and then
Dealing with staff aboard at times
All administration

  • Industry: Administration / Secretarial
  • Salary: Negotiable

Required Skills

10 Years of Experience
Qualifications
No degree or formal qualification are required as the right attitude is much more important.<br>
Key Skills
Must have worked as either a Personal or Executive Assistant and have delivered an outstanding level of work.
Be mature, well spoken and looking to commit to a role for the long term.
Must have excellent communication skills
Excellent Grammar and writing skills
Excel knowledge
Knowledge of an apple mac would be an advantage

Additional Requirements

Personal Assistant
Retail
Hardworking
Organised
Committed
20Jun
Harare,Zimbabwe

Our client is looking for an Office Manager to join their organisation at their Warehouse and Showroom in Msasa
Read More

This office manager position demands exceptional organization skills, efficiency, and personability
Day-to-day, this person ensures operations run smoothly by doing everything from handling phone calls, sending emails, overseeing supplies, juggling schedules, and whatever else it takes to keep the company and its people productive
Maintain office efficiency by maintaining appearance of ALL areas, organizing procedures, handling correspondence, managing filing systems, and overseeing supplies and stocks
Oversee the day-to-day activities of the office as the main point of contact in the reception area, keeping the owner informed of performance with routine and requested reporting
Provide direct administrative supports as needed, including scheduling appointments, meetings, and events, booking travel, maintaining filing system, mailing and shipping packages, and updating contact database and employee list
Oversee and maintain office equipment for uninterrupted function, identify and fulfill office supply needs
Manage all aspects of the office’s space/infrastructure planning and provide answers, resources, and solutions as requested
Oversee the client experience and ensure a personal, friendly experience for anyone coming into the Showroom, and maintain complete accessibility in both availability and warmth of character
Ensure peak organizational operations and provide preventative measures by identifying issues
Implement established policies and procedures, measure outcomes against standards, and improve operational flow when identified
Coordinate internal and external resources, and cultivate relationships with vendors
Oversee office interactions, responding to requests and questions

  • Industry: Administration / Secretarial
  • Salary: Negotiable

Required Skills

2 Years of Experience
Qualifications
Office management qualification or equivalent<br> 2 years of office management experience
Key Skills
Strong time-management and people skills, flexibility, and multitasking ability
Advanced computer skills and experience with online platforms
Proficiency Microsoft Office, with aptitude to learn new software and systems
Engaging personality and optimistic outlook
Experience developing internal systems
Ability to handle confidential information
Ability to resolve conflict and complaints
Experience with driving a sales team to achieve their targets
Excellent organization skills

Additional Requirements

Office
Msasa
Warehouse
Showroom
Communication
20Jun
Harare,Zimbabwe

Our client is looking for an energetic Accounts Administrator to join their team
Read More

Duties to include:
Invoicing
Quotations
Quotation follow up
In office sales (knowledge of the products will be taught):
Petty cash
Cabs and pastel updates
Stock takes
Local supplier purchases
Debtors analysis
Scheduling deliveries and co ordinating drivers
SWIFT Logistics
Stationary and office supply purchases

  • Industry: Administration / Secretarial
  • Salary: US$400

Required Skills

2 Years of Experience
Qualifications
Must have a good understanding of basic accounting ,Pastel and Excel, word and outlook <br>
Key Skills
Energetic
Hardworking
Work well under pressure

Additional Requirements

Admin
Accounts
Pastel
Energetic
Sales
15Jun

Our Client is looking for a mature minded candidate to fill in the role of an Administrator
Read More

Duties to include:
Greet staff and visitors with a positive, helpful attitude
Assisting visitors in finding their way
Assisting with a variety of administrative tasks including copying & taking notes
Answering phones in a professional manner, and routing calls as necessary
Assisting colleagues with administrative tasks
Performing administrative duties
Sorting and distributing mail
Provide excellent customer service
Scheduling appointments
Any other duties given by management

  • Industry: Administration / Secretarial
  • Salary: Negotiable

Required Skills

3 Years of Experience
Qualifications
3 years working experience in a similar role<br> Administration/ Secretarial Qualification<br>
Key Skills
Excellent written and verbal communication skills
Be thorough and pay attention to detail
Able to work well with others
Good time management skills
Able to work on your own
Customer service skills
Computer Literate

Additional Requirements

Administration
Basic Bookkeeping
Multi-task
Office Management
09Jun
Cape Town, South Africa

Our client is looking for a General Administrator to join their team.
Read More

Supporting company leadership and supervising administrative department activities for staff members.
Greeting office visitors and directing them to the appropriate parties.
Handling basic office tasks, such as filing, delivering mail, answering emails and phone calls, and data entry.
Coordinating schedules and managing calendars for multiple parties to ensure that activities are properly arranged with no conflicts.
Making travel arrangements and preparing documents, presentation materials, and facilities for meetings.
Entering and updating company, employee, and client records.
Ordering, storing and distributing office supplies.
Maintaining, repairing, or replacing office equipment.
Directing, reviewing, and optimizing office operations to increase accuracy, productivity, and efficiency and reduce costs.
Providing basic bookkeeping services.

  • Industry: Administration / Secretarial
  • Salary: Negotiable

Required Skills

2 Years of Experience
Qualifications
High school diploma or equivalent.<br> Degree in business administration or a relevant field is preferred.<br> At 1 year's experience in administrative services or related fields.<br> Additional education, certifications, or experience is advantageous.<br> Understanding of accounting principles and bookkeeping software may be required.<br>
Key Skills
Familiarity with office technology and equipment, including computers, fax machines, scanners, printers, phone systems, etc.
Exceptional verbal and written communication skills.
Proactive, organized approach to multitasking.
Strong leadership and interpersonal skills.
Professional appearance, courteous manner, and clear, friendly phone voice.

Additional Requirements

09Jun
Cape Town, South Africa

Our client is looking for an Executive PA to join their team.Read More

Duties and Responsibilities:

• Reporting to senior management and performing secretarial and administrative duties.
• Typing, formatting, and editing reports, documents, and presentations.
• Entering data, maintaining databases and keeping records.
• Liaising with internal departments, answering calls, and making travel arrangements.
• Managing internal and external correspondence on behalf of senior management.
• Scheduling appointments, maintaining an events calendar and sending reminders.
• Copying, scanning, and faxing documents, as well as taking notes.
• Preparing facilities for scheduled events and arranging refreshments, if required.
• Ordering office supplies and replacements, as well as managing mail and courier services.
• Observing best business practices and etiquette.

  • Industry: Administration / Secretarial
  • Salary: Negotiable

Required Skills

3 Years of Experience
Qualifications
• High school diploma or GED. <br> • Certification in secretarial work, office administration, or related training. <br> • 1-2 years of experience as a personal assistant would be advantageous. <br> • Extensive experience in creating documents and spreadsheets, using office software such as MS Word, Excel, and PowerPoint. <br>
Key Skills
• Advanced typing, note-taking, recordkeeping, and organizational skills.
• Ability to manage internal and external correspondence.
• Working knowledge of printers, copiers, scanners, and fax machines.
• Proficiency in appointment scheduling software such as MS Outlook, as well as call forwarding.
• Excellent written and verbal communication skills.
• Exceptional interpersonal skills.

Additional Requirements

07Jun
Harare,Zimbabwe

Our client is looking for Receptionist to join their team
Read More

Greet clients and visitors with a positive, helpful attitude.
Assisting clients in finding their way around the office.
Announcing clients as necessary.
Helping maintain workplace security by issuing, checking, and collecting badges as necessary and maintaining visitor logs.
Assisting with a variety of administrative tasks including copying, faxing, taking notes, and making travel plans.
Preparing meeting and training rooms.
Answering phones in a professional manner, and routing calls as necessary.
Assisting colleagues with administrative tasks.
Performing ad-hoc administrative duties.
Answering, forwarding, and screening phone calls.
Sorting and distributing mail.
Provide excellent customer service.
Scheduling appointments.

  • Industry: Administration / Secretarial
  • Salary: Negotiable

Required Skills

5 Years of Experience
Qualifications
Prior experience as a receptionist in the medical industry would be preferred.<br>
Key Skills
Excellent IT skills Excellent appearance/presentation, manner, and customer service A clear communicator in both English and Shona. Ability to work without supervision

Additional Requirements

Reception
Administration
Medical
Customer Service
01Jun
Cape Town, South Africa

Our client is looking for a Systems Administrator to join their team.
Read More

• Responsible for all System Administration of Syspro ERP.
• Create and maintain user profiles, roles and overall access to Syspro functions.
• Monitor and maintain the integrity of the master and transactional data in Syspro.
• Oversee the daily performance of Syspro and report any issues to IT & CFO.
• Ensure auditable changes are made and are noted effectively.
• Scope value-adding features within Syspro to allow better use of the system and increase ROI.
• Keep abreast with latest changes on Syspro, including changes made in ports/hotfixes as well as up to date with new solutions that are better suited to business processes.
• Ensure continuous training is done on the Syspro Learning Channel (SLC).
• Engage with other domain owners/users to ensure end to end solutions are implemented.
• Communication, planning, and implementation of project deliverables.
• Oversee the change control, enhancement and testing of new implementations.
• Manage the relationships with all external service providers.
• Provide day-to-day supervision and administration of the assigned business systems.
• Reporting, implementation and maintenance of systems.
• Act as project manager for new projects to ensure the successful and timeous completion. This would include the integration of third-party products into systems/databases. Ensure that proper training and roll-out is implemented throughout the company for all projects.
• Construct and understand business processes that contribute to the successful implementation of enhanced or new systems.
• Continuously improve business system processes.
• In conjunction with relevant departments be responsible for the timeous resolution of support queries, including liaising with Consultants.
• Provide user support for the end users as well as suggest improvements where necessary.
• Provide/organise training sessions, where necessary, to improve user knowledge and effectiveness in business applications.
• Attend to helpdesk tickets within 48 hours.
• Assist with the year-end stock take and ensure roles and procedures are defined from a systems point of view.
• Advise/assist users to perform transactions more effectively and help with the completion of tasks more efficiently.

  • Industry: Administration / Secretarial
  • Salary: Negotiable

Required Skills

4 Years of Experience
Qualifications
• Relevant qualification <br> • 2-5 Years’ experience in a similar role <br> • 2-5 Years Syspro and/or Database helpdesk support <br> • 2-5 Years’ experience in relevant Business Systems<br>
Key Skills
• A good financial understanding of transactional processing across all the modules in Syspro to ensure system supports business processes and maintains data integrity.
• Understand how to initiate an improvement project and see it through to fruition.
• Ability to establish and maintain positive working relationships with other employees and service providers.
• Effective communication and interaction with management, users, and relevant stakeholders.
• Strong understanding of Syspro architecture, including administration, system functionality and customization tools, and data structures in the database.
• High proficiency in Excel and T-SQL.
• Excellent analytical, design, and organizational skills, with strong critical thinking and problem-solving abilities
• Experience with production to assist manufacturing operations
• Knowledge of integration principles with Syspro sub-modules / GL
• Planning and business process improvement skills

Additional Requirements

27May
Harare,Zimbabwe

A large health services organization is looking for a young and dynamic candidate to work as an Audio Typist
Read More

Duties to include
Transcribe dictations at about 70 words per minute

  • Industry: Administration / Secretarial
  • Salary: Negotiable

Required Skills

1 Years of Experience
Qualifications
Relevant qualification <br>
Key Skills
Must have good eye coordination
Good listening skills

Additional Requirements

Typist
Health
26May
Johannesburg, South Africa

Our client is looking for a Payroll Administrator to join their team.
Read More

Duties and Responsibilities:

a) Responsible for various Benefits administration responsibilities.
b) Payroll processing
c) Responsible for Time and Attendance administration responsibilities.
d) Perform any other duties as required.
2. Authority
a) Ensure that the confidentiality of all personnel details relating to remuneration and other HR issues is maintained.
b) Enforce Company specific leave policies.
c) Efficiently manage Leave Administration within the framework of the BCEA.
d) Responsible for all the Medical Aid, GAP Cover and Medical Insurance administration;
e) Submit applications and notifications of terminations to the Medical Aid, GAP Cover or Medical Insurance;
f) Compile a contribution schedule for processing in the Payroll;
g) Ensure payments to medical aid, GAP cover and Medical Insurance are made on time and correctly;
h) Assist with Gap Cover claims;
i) Arrange annual Medical Aid sessions for staff.
j) Processing of Rand Mutual Assurance (IOD Claims and other policies)

3. Pension Fund, Income Protection (Disability) Cover, Death Cover, Funeral Cover, MEIBC, Provident Fund Scheme (VWSA) Risk Benefits.

a) Compile the monthly remittances including the Pension Fund new member packs and also including the Income Protection/Disability Policy and Funeral Policy Remittances of The company Southern Africa;
b) Ensure payment by the Finance Department is made correctly and on time;
c) Submit the monthly remittances to Funds, new member packs with proof of payments on or before the 7th of every month to Brokers;
d) Assist with Pension Fund queries;
e) Submit applications for Disability Claims;
f) All administration on Death Claims;
g) All administration on Funeral Claims (including those for The company Water South Africa);
h) Administration of Pension Fund and Provident Fund Withdrawal Claims (assist employees, at the time of leaving our service, in the process of withdrawal from or transfer out of our Fund, including retirements);
i) Ensure the receipt of Pension Fund Nomination of Beneficiary document, Spousal Life Cover document and Funeral Fund Dependants document from new members;
j) Receive changes with regard to Spousal Life Cover and forward to Brokers or Insurances.
k) Administer annual Nomination of Beneficiary update;

  • Industry: Administration / Secretarial
  • Salary: Negotiable

Required Skills

5 Years of Experience
Qualifications
i. Grade 12 and Payroll Diploma or related qualification would be advantage with 2 to 5 years similar experience.<br> ii. Relevant Computer Skills – email, word, excel & power point essential.<br> iii. Knowledge of the Basic Conditions of Employment Act, the Compensation for Occupational Injury and Diseases Act, the Unemployment Insurance Act and the Skills Development Act.<br> iv. Knowledge of the Income Tax Act.<br> v. Previous experience with VIP Payroll and Sage 300 people, Medical Aid and Pension Fund Reconciliations essential.<br> vi. Excellent Communication Skills.<br>
Key Skills
Excellent Communication Skills.

Additional Requirements

#payroll
#admin
26May
Harare,Zimbabwe

Our client is looking for an Office Manager to join their very busy team.Read More

Assisting the rest of the team with ad hoc administration-related tasks.
Carrying out general administrative duties, such as typing/couriering documents, copying, binding, scanning, obtaining/reviewing quotes for purchase of assets/supplies, preparing capex and asset disposal forms etc.
Liaising with the accounts department with regards to having payments processed and providing input into budgets.
Ensuring that assets e.g. vehicles and motorbike are licensed, serviced and in good working order.
Organising servicing of other equipment e.g. air conditioners, generators, fire equipment and printers.
Maintaining registers for asset services and staff training carried out.
Maintaining adequate office supplies, including general stationery, printer toners, drinking water and groceries etc. Driving to purchase new stocks if required.
Making travel bookings, including preparing and filing flight request forms, travel advances, booking flights, car rentals, taxis, hotel reservations, preparing visitors’ programmes and checking/facilitating visas.
Assisting the rest of the team with ad hoc administration-related tasks.
Liaising with service providers and suppliers
Overall oversight of the Front Desk Attendant, cleaners, messenger and guards, including setting their working hours with the approval of the CFO (where relevant).
Reviewing invoices received from the Landlord for rentals and operating costs and passing them to Accounts for payment if in order.
Being the first point of contact for emergencies related to the property. This involves being reachable and answering calls at night/during weekends.
Proactively communicating with employees about issues at the property that may affect them.

  • Industry: Administration / Secretarial
  • Salary: Negotiable

Required Skills

10 Years of Experience
Qualifications
Must have 10 years Admin experience.<br> Must have a clean drivers license<br> A degree or diploma in Office administration would be an added advantage<br>
Key Skills
Excellent written and verbal communication skills
Organised
Excellent negotiation and management skills
Honest and Hardworking
Should be a go getter who can work under pressure with little supervision

Additional Requirements

Investment
Office Manager
Travel Bookings
admin
Front desk
18May
Cape Town, South Africa

Our Client is looking for a Client Portfolio AdministratorRead More

The Portfolio Administrator is primarily responsible for performing the tasks that comprise the administrative service offering to Clients, thereby contributing to the ongoing Client relationship. The main focus of the role is to provide quality service and maximise Client retention and referral. The Portfolio Administrator is not required to be accredited with the service products handled, though a moderate level of technical knowledge is needed to perform the role. The Portfolio Administrator needs excellent relationship management, secretarial and administrative skills.
This is a position of trust and will require honesty dealing with finances. In addition a working knowledge of product features and benefits is required. The incumbent also requires sufficient client management skill to attend face-to-face client meetings and actively assist as required in managing the financial planning process and client relationship Specific details are recorded in the staff duties schedule.

Networking Relationships
To achieve the objectives of this role, the Portfolio Administrator is dependent on the following internal and/or external networks;
Business Manager
Advice team
Support Staff team
External Service Providers, Life Assurance Companies, Investment Platforms and Fund Managers


Key Accountabilities Tasks
New business implementation
Implementation of all new business, including all fund manager and life office follow-ups. This includes completing and submitting application / prospectus forms where necessary, contacting suppliers and ensuring business completes in a timely fashion.
Follow-up any outstanding payments or documentation from the Client.
Input of all relevant Client details on the Client management system.
Receipt all new business and perform the tasks of the implementation phase of the sales process eg. Welcome letter sent to Client etc.
Keeping Clients informed as to the progress of their matters per company policy.


Client services
Ensure the accurate production of all Client portfolio review documentation and reports.
Ensure the accurate production of all Client risk management review documentation and reports.
Regularly update and maintain Client, insurance, and investment information in the Client management system.
Co-ordinate all Client correspondence, either as part of the sales & service process, for marketing purposes, or at the request of the Adviser, Business Manager, or Wealth Manager.
Implementation of all switches or redemptions, including all fund manager follow-ups. This includes completing forms where necessary. You will not be required to complete technical aspects relating to funds and percentage allocations.
Implementation of all changes to insurance benefits or coverage, including all life company and medical/financial follow-ups. This includes completing forms where necessary.
Co-ordination of all claims correspondence and life office follow-up of claims progress.
Record all Client contact on the Client management system.
Ensure all changes to Client details are communicated to and implemented by the appropriate fund managers and life offices.
Ensure all Client problems are solved in an efficient manner, often handling the liaison with fund managers, life offices and Clients. Assist with all Client enquiries, in-line with the company’s service offer. This may include delegating the Client inquiry to the most appropriate staff member, and does not include the provision of advice to Clients.
Contribute towards the maintenance of existing Client relationships with the company; in-line with the company service process and ensure maximum Client retention is achieved.
Produce and ensure client review invitations are communicated per company policy.
Ensure that the Adviser/Wealth Manger is kept informed of client communications per company policy.
Assist with the maintenance of the client income records on the client management system.


Tasks
Marketing plan implementation
Ensure all prospect and prospect details are input on the Client management system and that these details are maintained as per the sales process.
Participation in marketing activities as required. eg. Attend client functions Administration
Ensure all Client files and electronic records are maintained in-line with procedures outlined in the policies and procedures manual.
Prepare new Client files as needed.
Produce any documents or correspondence as required by the Adviser, Wealth Manger or Business Manager.
Other duties as requested by the Business Manager.
Ensure record of third party related procedures and parameters are kept up to date.
Participate in maintenance and development of business processes and systems.


Develop and Maintain Relationships
Develop and maintain relationships with key personnel within strategic alliance partners (service providers).
Develop and maintain relationships with key service providers, particularly fund managers and life companies
Develop and maintain relationships with clients, as per the client segmentation and service offer


New client take-on
Attend or contribute towards client meetings as requested by the adviser.
Implementation of new business, including all fund manager and life office follow-ups. This includes
completing and submitting application / prospectus forms where necessary, contacting suppliers and ensuring business completes in a timely fashion.
Contribute towards the management of the ongoing client relationship in-line with the sale and service offering, to achieve the desired retention levels for each segment.


Relief reception duties (during lunch break)
Answer incoming calls as required. Handle queries to the limits ofrole or delegate to the appropriate staff member.
Give a friendly, helpful and welcoming impression to Clients and prospective Clients both in person and over the phone.

Education
Develop a moderate level of technical knowledge and ensure it is maintained or expanded.
Provide training as required to all other staff, incl. Advisers, Wealth Mangers and other Client service staff.
Participate in training and development as outlined in the individual training plan.
Develop and maintain team ethics, in-line with the business’s culture and ethical guidelines.


Sales Handle initial Prospect enquiries to limit of authority and book appointments in Adviser’s diary as appropriate.
Conduct any prospect follow-up phone calls to obtain further information.
Print, and bind financial plans and risk management plans a

  • Industry: Administration / Secretarial
  • Salary: Negotiable

Required Skills

Years of Experience
Qualifications
Moderate experience in a professional environment.<br> Understanding of industry culture, products and services.<br>
Key Skills
Expertise in production of documents, spreadsheets and presentations
Effective Client service and relationship skills including the ability to modify approach to meet the needs of the Client
Knowledge of regulatory requirements
Event co-ordination skills, including ability to tailor event to the audience for maximum effectiveness.
Understanding of the products and services offered by the business.
Ability to network effectively with staff of suppliers and COIs and maintain effective working relationship
Ability to implement a project and action plans and juggle workload commitments.
Excellent overall communication abilities including interpersonal effectiveness and ability to modify approach to suit various audiences.
Strong time management and follow–up ethic

Additional Requirements

05May
Cape Town, South Africa

Our client is looking for an Imports / Exports Administrator to join their team.
Read More

Duties and Responsibilities

• Coordinate the collection and transportation of goods cross border (Imports and Exports)
• Arrange and liaise with transporters for collection of goods;
• Issue clearance instructions to exporter / haulier / import clearing agent;
• Arrange courier for documents and permits (collection & delivery)
• Obtain final weights from receiving Branch to complete order process;
• Monitor receipt of VOC from clearing agent within the stipulated time frame;
• Checking and collating of final documents and forwarding to Finance Department so that supplier can be paid on time;
• Liaise with and monitor receipt of corrected documents from exporter;
• Ensure effective communication with the Service Providers in order to resolve queries;
• Effective communication between Traders & customers regarding shipments
• Provide analysis, suggestions / recommendations that could lead to possible deal reviews and/or revenue impact;
• Revisiting and refining current processes through identifying problem areas which arise from daily queries and or issues;
• Draw up daily reports to track progress of all shipments.
• Back-up for outbound logistics function and other roles within the Logistics Department when required.
• Weekly update on queries to Sales Team and Director

  • Industry: Administration / Secretarial
  • Salary: Negotiable

Required Skills

2 Years of Experience
Qualifications
• Minimum 2 years in a similar position<br> • Minimum Matric <br> • Experience within the import / export Industry a MUST<br>
Key Skills
• Strong administration skills
• Good communication skills
• MUST have own transport

Additional Requirements

04May
Lusaka, Zambia

Our client a imputable company that provides Construction Services is looking for an Office Administrator to join their team
Read More

Welcoming visitors and directing them to the relevant office/personnel.
Carrying out clerical duties such as answering phone calls, responding to emails, and preparing documents, including office correspondence, memos, resumes, and presentations.
Coordinating and managing appointments, meetings, and the conference room schedule in order to prevent duplicate bookings.
Performing bookkeeping tasks such as invoicing, monitoring accounts receivable, and budget tracking.
Maintaining general office files, including job files, vendor files, and other files related to the company’s operations. Purchasing office supplies, equipment, and furniture.
Overseeing the maintenance of office facilities, and equipment.
Performing other relevant duties when needed.
Book keeping , basic account keeping, Invoicing customers, following up invoices, sending sales through the ZRA machine.

  • Industry: Administration / Secretarial
  • Salary: Negotiable

Required Skills

2 Years of Experience
Qualifications
High school diploma or a bachelor’s degree in business, administration, or a related field.<br> 2 or more years’ office administration experience.<br> Proficient in a variety of computer software applications including Microsoft Office Suite (Word, Excel, Outlook, and Access).<br> Experience in Book keeping , basic account, Invoicing customers, following up invoices, sending sales through the ZRA machine<br>
Key Skills
team working abilities
Comfortable handling confidential information.
Multi-tasking and time-management skills, with the ability to prioritize tasks.

Additional Requirements

admin
04May
Harare,Zimbabwe

Our client, a furniture retail enterprise, is looking for an experienced receptionist to join their team.
Read More

Greet and welcome guests as soon as they arrive at the office
Direct visitors to the appropriate person and office
Answer, screen, and forward incoming phone calls
Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g., pens, forms and brochures)
Ability to use Social Media Platforms e.g., Facebook & Instagram to respond to customers
Provide basic and accurate information in-person and via phone/email
Receive, sort and distribute daily mail/deliveries
Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
Order front office supplies and keep inventory of stock
Update calendars and schedule meetings
Arrange travel and accommodations and prepare vouchers
Keep updated records of office expenses and costs
Perform other clerical receptionist duties such as filing, photocopying, transcribing, and faxing

  • Industry: Administration / Secretarial
  • Salary: $300 - $500

Required Skills

2 Years of Experience
Qualifications
High school degree: additional certification in Office Management is a plus. <br>
Key Skills
Proven work experience as a Receptionist, Front Office Representative, or similar role
Proficiency in Microsoft Office Suite
Proficiency in Social Media Platforms. E.g., Facebook & Instagram
Hands-on experience with office equipment (e.g., fax machines and printers)
Professional attitude and appearance
Solid written and verbal communication skills
Ability to be resourceful and proactive when issues arise
Excellent organizational skills
Multitasking and time-management skills, with the ability to prioritize tasks
Customer service attitude

Additional Requirements

Receptionist
Social Media
Organized
Administration
Proactive
26Apr
Harare,Zimbabwe

We are on the lookout for analytical Data Processors to join our client
Read More

To curate financial documents and news of listed companies in specific markets from defined sources and process / publish the content onto the company and clients’ platforms accurately, consistently and timeously.
Sourcing financial reports from third parties
Sourcing listed company news from multiple sources
Processing financial documents and news onto the company online platforms
Processing news and blog articles onto the company social media channels
Identifying errors in the share prices data from third party sources and taking the appropriate action to rectify the same
Assisting in verification of data published onto clients websites and the company platform

  • Industry: Administration / Secretarial
  • Salary: Negotiable

Required Skills

2 Years of Experience
Qualifications
A degree or diploma in any commercial field<br> Possession of a qualification in IT or computer science is preferable<br> Knowledge of HTML is an added advantage<br>
Key Skills
Highly computer literate
High level of accuracy and attention to detail
Strong people and communication skills
Previous experience in a related field is an added advantage
Work under pressure, with a very low level of error rate
Should be willing and available to work outside normal working hours, if required
Should be able to work independently
Efficiency in communicating with the team members
High degree of honesty and integrity
Takes accountability for own actions

Additional Requirements

Data
Content
Research
24Apr
Harare,Zimbabwe

Our client is looking for a dynamic Executive Assistant to join their team
Read More

Preparing financial statements, reports, memos, invoices letters, and other documents.
Answering phones and routing calls to the correct person or taking messages.
Handling basic bookkeeping tasks.
Filing and retrieving corporate records, documents, and reports.
Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives.
Helping prepare for meetings.
Accurately recording minutes from meetings.
Greeting visitors and deciding if they should be able to meet with executives.
Using various software, including word processing, spreadsheets, databases, and presentation software.
Reading and analyzing incoming memos, submissions, and distributing them as needed.
Making travel arrangements for executives.
Performing office duties that include ordering supplies and managing a records database.
Experience as a virtual assistant.
Opening, sorting and distributing incoming faxes, emails, and other correspondence.
Provide general administrative support.

  • Industry: Administration / Secretarial
  • Salary: Negotiable

Required Skills

5 Years of Experience
Qualifications
Bachelor’s degree preferred<br> Min five years’ prior experience in supporting a senior executive or team<br>
Key Skills
Excellent computer skills, including the Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel)
Exceptional writing, editing, and proofreading skills
Excellent organization and time-management skills

Additional Requirements

Admin
Assistant
Executives
General Support
12Apr
Cape Town, South Africa

Our client is looking for a Commercial Account Manager to join their team.Read More

Key Responsibilities

Administration linked to Account being managed: Price files, validation reports, raw material supply & pricing, sales tracking, order fill monitoring, loading new launches, weekly and monthly reporting, PIR’s, redundant stock.
Product costings, working with NPD and customer to achieve desired products and price points.
Imports / Exports proficiency, working with foreign suppliers, foreign exchange, buying at best rates.
Verifying costings against SYSPRO, once loaded and actioning corrections
Analyzing sales and margin performance. Continually reviewing Sales performance to ensure max. opportunities are attained in growing the business & identifying profit improvement initiatives.
Teamwork and communication with relevant matrix teams across site.
Bi-Annual price reviews and negotiations(Information gathering and Interrogation)
Customer relationships & service: Presenting and negotiating pricing and promotions.
Annual Budgeting: Compiling and setting up Sales Budget for the Site and trackers to monitor performance weekly, Mthly, Biannually and Full Year performance.
Market analysis: Trends, comparative pricing, identifying gaps and opportunities
Category management, all encompassing to drive sales growth and relationships with customer and suppliers.
Project management: ensuring you meet the critical paths set.
Driving Current and New business opportunities to grow the business
Teamwork, Team player

  • Industry: Administration / Secretarial
  • Salary: Negotiable

Required Skills

3 Years of Experience
Qualifications
Min 3-5 years in a similar role<br> Degree: Bcom/ Food Science/ BTech Cost & Management accounting or similar<br> Imports/ Exports experience and knowledge <br> Microsoft office proficiency <br>
Key Skills
Self starter
Able to articulate and communicate effectively
Fast learner
Energetic and curious
Numerical and Analytical
Attention to detail / Clerical
Negotiation skills
Team player
People skills
Time management skills
Passion and interest in food
High level of accountability

Additional Requirements

04Apr
Cape Town, South Africa

As a receptionist, you will be the first impression and point of contact for the company and you will provide administrative support across the organisation. You will handle the flow of people through the business and ensure that all receptionist responsibilities are completed accurately and delivered with high quality and in a timely mannerRead More

Your responsibilities will include welcoming visitors and directing them appropriately, notifying company personnel of visitor arrival
• Answer incoming calls promptly, screen and forward phone calls/referring inquiries correctly while providing basic information needed
• Takes messages where necessary and ensure these are passed on to the relevant staff member via email or Teams
• Maintain the telecommunications system, reporting any faults, assigning extensions as required
• Maintain internal telephone extension list
• Arrange and receive deliveries/couriers and sorting of mail
• Booking all company travel – flights, car hire, accommodation
• Complete PO for various departments on SAP
• Stationery Orders – quotes, placing orders, monitoring levels of office's own
use items
• Fidelity cash pick up daily
• Manage boardroom bookings, ensure refreshments are arranged as needed
• Printing documents, filing, scanning
• Complete daily attendance register for HR
• Ensure Covid Screening forms are completed by staff and visitors
• Ensure the Smoking register is completed as required
• Any adhoc requirements from Management / Staff

  • Industry: Administration / Secretarial
  • Salary:

Required Skills

3 Years of Experience
Qualifications
• Grade 12<br> • Excellent telephone skills<br> • Computer literate (MS Office, SAP)<br> • Higher certificate/Diploma in a secretarial course.<br> • Own transport<br>
Key Skills
• Fully Bilingual (Eng & Afr)
• Professionalism
• Ability to organise, prioritise, multitask and work under pressure
• Good time management & organisational skills
• Excellent professional work standard
• Must have strong administration skills
• Attention to detail
• Must be good in both verbal and written communication
• Be a good listener
• Ability to be resourceful and proactive in dealing with issues that may arise

Additional Requirements

#reception
#receptionist
#administration
23Mar
Lusaka, Zambia

Our client, a material science and engineering company involved in the manufacturing of specialized materials such as adhesives, coatings and sealants for use in infrastructure development (construction and rehabilitation) as well as in the mining industry is looking for an Administrator to join their team
Read More

The incumbent will be responsible for coordinating office activities and operations to secure efficiency and compliance to ensure smooth running of a business.
Supervise administrative staff and divide responsibilities to ensure performance
Manage agendas/travel arrangements/appointments etc. for the upper management
Manage phone calls and correspondence (e-mail, letters, packages etc.)
Support budgeting and bookkeeping procedures
Create and update records and databases with personnel, financial and other data
Track stocks of office supplies and place orders when necessary
Submit timely reports and prepare presentations/proposals as assigned
Assist colleagues whenever necessary

  • Industry: Administration / Secretarial
  • Salary: Negotiable

Required Skills

2 Years of Experience
Qualifications
A bachelor’s degree in Administration or Business Management.<br> At least 2 years’ experience in a similar position.<br> Proven experience as an office administrator, office assistant or relevant role<br>
Key Skills
Outstanding communication and interpersonal abilities
Excellent organizational and leadership skills
Familiarity with office management procedures and basic accounting principles
Excellent knowledge of MS Office and office management software (ERP etc.)

Additional Requirements

admin
16Mar
Cape Town, South Africa

Our client is looking for an Admin Supervisor to join their team.
Read More

• Stock receiving, dispatching and inventory control procedures
• Understand all customs procedures and requirements
• Knowledge of HACCP and Food Safety
• Operate warehouse management systems (WMS)
• Knowledge of Health & Safety
• General administrative duties and procedures (Filing,Documenting and Auditing)
• Good communication (Telephonically and Interpersonal)
• Handling of samples
• Assisting with food safety audits
• Handling customer relations (query and request)
• Collate time keeping of staff
• Deliver support between internal and external parties
• Ensure imported stock procedures is followed correctly
• Close off Logistics with Management team
• Knowledge of Supply Chain principles and practices
• Check receiving books daily to ensure there are no outstanding GRV’s
• Ensure direct deliveries are accurately captured and processed.

  • Industry: Administration / Secretarial
  • Salary: Negotiable

Required Skills

4 Years of Experience
Qualifications
• Matric Certificate Qualification or NQF Level 4<br> • Valid driver’s license <br> • Minimum 3 - 5 years’ experience in Warehouse Administration (FMCG/ Cold Store environment advantageous)<br> • Minimum 3 years’ experience as a supervisor<br> • Tertiary Qualification<br>
Key Skills
• Relevant knowledge of logistics and distribution software
• Follow procedures and have a structured approach to problem- solving.
• Be organised, motivated and able to manage your time effectively
• Excellent Administration Skills
• Proficient Computer Skills (MS Office)
• Ability to ensure excellent customer service
• Excellent telephone manner
• Excellent communication with senior management
• Follows instructions well
• Take ownership, be accountable and reliable
• Structured approach with excellent planning, organizational and prioritisation skills
• Ability to work well under pressure
• Self-motivated, targeted result and deadline driven
• Writing and reporting
• Interacting and Presenting
• Attentive to detail
• Strategic thinking

Additional Requirements

03Mar
Chitungwiza,Zimbabwe

Our clients are seeking a meticulous and adaptable sales clerk/administrator to provide excellent administrative support for their sales team to ensure sales targets are met.
Read More

Compiling and sending quotations
Receiving, processing sales orders and invoicing
Arranging deliveries to customers
Updating and maintaining customer databases and sales records
Compiling customer statements and following up outstanding payments
Compiling sales reports
Contacting customers via telephone, email and face-to-face
Answering customer queries and providing updates on stock availability, delivery dates and prices
Directing customer feedback timeously to relevant departments
Setting meetings for sales personnel and following up
Supporting the sales function with other administrative tasks, if requested
Participating in weekly stock take and reconcilliation

  • Industry: Administration / Secretarial
  • Salary: Negotiable

Required Skills

2 Years of Experience
Qualifications
Diploma in Marketing/Business Administration or equivalent <br> Minimum of 2 years experience in sales administration or a similar role <br> Good traceable reference <br>
Key Skills
Highly organized
Great telephone manner
Exceptional interpersonal customer service
Excellent verbal and written communication skills
Ability to work under minimum supervision
Hardworking
Ability to work well in a team
Attention to detail
Meeting deadlines
Proficiency with MS Office

Additional Requirements

Sales Clerk
Sales Administrator
Meticulous
Hardworking
17Feb

Our client is looking for a Personal Assistant to join their team
Read More

Reporting to senior management and performing secretarial and administrative duties.
Typing, formatting, and editing reports, documents, and presentations.
Entering data, maintaining databases, and keeping records.
Liaising with internal departments, answering calls, and making travel arrangements.
Managing internal and external correspondence on behalf of senior management.
Scheduling appointments, maintaining an events calendar, and sending reminders.
Copying, scanning, and faxing documents, as well as taking notes.
Preparing facilities for scheduled events and arranging refreshments, if required.
Ordering office supplies and replacements, as well as managing mail and courier services.
Observing best business practices and etiquette

  • Industry: Administration / Secretarial
  • Salary: Negotiable

Required Skills

1 Years of Experience
Qualifications
High school diploma or GED.<br> Certification in secretarial work, office administration, or related training.<br> 1-2 years of experience as a personal assistant would be advantageous.<br> Extensive experience in creating documents and spreadsheets, using office software such as MS Word, Excel, and PowerPoint.<br>
Key Skills
Advanced typing, note-taking, recordkeeping, and organizational skills.
Ability to manage internal and external correspondence.
Working knowledge of printers, copiers, scanners, and fax machines.
Proficiency in appointment scheduling software such as MS Outlook, as well as call forwarding.
Excellent written and verbal communication skills.
Exceptional interpersonal skills.

Additional Requirements

PA
Admin
15Feb
Harare,Zimbabwe

Our Client in the Oil and Gas industry is looking for an Office Administrator to join their team
Read More

The efficient coordination of office activities in compliance with company policies.
The management of the office budgeting and book-keeping procedures including:
Ensuring that all expenses are invoiced and paid timeously.
Compiling and submitting monthly employment and quarterly company returns to the relevant authorities.
Preparing monthly accounts for submitting to the company’s accountants for the compilation and finalisation of annual returns to the Zimbabwe Revenue Authority.
Handling all HR issues.
the scheduling and facilitation of meetings, events and communications between company executives, its employees and outside agencies.
Media and public relations management for both printed and digital media.
Investor and Government relations management as required.
The creation of reports and maintenance, including the updating, of internal databases.
The proof reading and editing of documents
Negotiation and drafting of in-country contracts as required.
The handling of all export and import documentation including applications for Customs Duty rebates
Participation in all management and contractor meetings
The organisation and attendance of conferences, workshops and other events with stakeholders including, where required, verbal translation from Shona to English.
The maintenance of a safe, secure and clean working office environment in compliance with all health and safety procedures and practises

  • Industry: Administration / Secretarial
  • Salary: $2000 - $3000 p/month

Required Skills

3 Years of Experience
Qualifications
A Degree in Administration<br> Bookkeeping Experience<br>
Key Skills
Excellent knowledge of MS Office and office management software
Strong organisational skills
. Excellent verbal & written Fluency in English and Shona with a working knowledge of Ndebele

Additional Requirements

Bookkeeping
Office Management
Administration
Mining
09Feb
Marondera,Zimbabwe

We are on the lookout for an experienced Secretary to join our client, popular group of schools.
Read More

The school secretary serves as the face of the school, greeting students and parents and providing them with information.
Secretaries schedule appointments, answer phones and give administrative support to teachers and school officials.
They help maintain records on students.
To perform a variety of secretarial, clerical and administrative duties in support of the operation of the school and in support of the principal, staff, students and parents.

Filing systems and database management:
set up and maintain filing systems for students and staff - paper and electronic create, maintain and enter information into databases
locate and attach appropriate files to incoming correspondence requiring a response locate and provide data as requested

Student and staff attendance
Track student and staff attendance
Verify parents' and doctors' notes and investigate any discrepancies in attendance information
Notify parents of student absences
Process and track staff leave requests
Coordinate substitute personnel for absent staff members
Keep accurate staff and student attendance records and submit reports as required

School processes and procedures
Manage school processes and procedures to ensure compliance with school and District regulations
Enroll and withdraw students from school in accordance with school and district procedures
Meet with new students and parents to complete registration and orientation process
Provide school-specific administrative support processes such as student services, locker assignments, activity forms
Maintain disciplinary tracking systems and files in accordance with regulations
Coordinate and monitor safety procedures for the purpose of ensuring safety of students and staff

Schedules and calendars
Schedule and confirm appointments for staff members
Maintain appointment and event calendars
Coordinate meetings and events

Financial duties
Prepare and submit bills for payment
Process purchase orders and verify invoices
Prepare and process accounts payable
Track expenditure for budget purposes
Receipt and deposit all monies collected from staff
Manage payroll functions including maintaining timekeeping records and processing and submitting payroll

Reports
Gather and collate information to prepare data-related reports
Provide staff and stakeholders with accurate information regarding school operations
Produce reports in compliance with legal and administrative requirements

Communications
Operate electronic mail systems and coordinate the flow of information internally and externally
Prepare and distribute appropriate communications including newsletters, emails and announcements
Prepare a variety of documents including correspondence, agendas, event programs, reports, schedules and calendars
Compose, type and distribute minutes of meetings

Front desk duties
Serve as a central information point to the public, students and staff regarding school-related matters and procedures
Answer incoming calls, provide information, direct calls where necessary and take messages
Greet visitors, handle inquiries and direct visitors to the appropriate destination
Read, sort and distribute incoming school mail

Equipment and inventory
Operate office equipment including fax machines, copiers, scanners, printers
Maintain office equipment in good working condition
Track inventory and order supplies

  • Industry: Administration / Secretarial
  • Salary: Negotiable

Required Skills

2 Years of Experience
Qualifications
Relevant training or qualification<br> Working knowledge of relevant software applications including database management<br> Knowledge of current office operations and procedures<br> Working knowledge of standard office equipment<br> Proficient in spelling, punctuation, grammar and other English language skills<br> Proven experience of producing communications and documents<br> Knowledge of school policies and procedures<br>
Key Skills
Organizational and planning skills including the ability to maintain an effective balance between multiple and competing priorities
Problem-solving skills
Able to exercise sound judgment in making decisions
Attention to detail and accuracy
Confidentiality, integrity and adherence to ethical standards
Team member
Diversity oriented - able to work effectively with people regardless of age, gender, race, ethnicity or religion
Energy and enthusiasm

Additional Requirements

Secretary
School
08Feb

Our client is looking for an Imports / Office Administrator to join their team.Read More

Vehicle tracking and Fuel Allocations
Milages for sales reps, workshops etc Dealing with suppliers
Import/export – all aspects, payments, filing, liasing with clearing agents, bank acquittals, insurance
Procurement local and international
There may be some PA requirements as well as minute taking
Handling Medical aid Cimas queries
Managing the insurance portfolio
Stock room management
Any other duties that may be requested by superiors/management

  • Industry: Administration / Secretarial
  • Salary: Negotiable

Required Skills

3 Years of Experience
Qualifications
Computer literate<br> Relevant degree or diploma would be an advantage<br>
Key Skills
Organised
Time management
Excellent written and verbal communication skills
Problem solving

Additional Requirements

excel
Office admin
imports
agri
organised
03Feb
Harare,Zimbabwe

Our client is looking for a Receptionist to join their team.Read More

Greet staff and visitors with a positive, helpful attitude
Assisting visitors in finding their way
Assisting with a variety of administrative tasks including copying, faxing and taking notes
Preparing meeting and training rooms
Answering phones in a professional manner, and routing calls as necessary
Assisting colleagues with administrative tasks
Performing administrative duties
Answering, forwarding, and screening phone calls
Sorting and distributing mail
Provide excellent customer service
Scheduling appointments

  • Industry: Administration / Secretarial
  • Salary: USD 350 - portion USD and ZWL

Required Skills

3 Years of Experience
Qualifications
Administration / Secretarial qualifications <br>
Key Skills
Consistent, professional dress, and manner
Excellent written and verbal communication skills
Computer literate
Good time management skills
Experience with administrative and clerical procedures
Able to contribute positively as part of a team, helping out with various tasks as required

Additional Requirements

receptionist
communication
Customer service
02Feb
Harare,Zimbabwe

Our client, a leading engineering company is in search of an experienced Sales Consultant to join their team
Read More

Develops and manages the performance of subordinates in achievement of agreed strategy, business plans and budgets
Attends to and manages customer enquiries and queries (complaints)
Prepares quotes for Agri customers on standard local and exports products/projects
Attends to and follows up queries and provides remedial action or referral to supervisor
Captures, produces and communicates customer orders to Manufacturing or Stores
Ensures accuracy of names and product list and related stock availability
Completes Export Procedure documentation
Ensures continuous cycle of review for improvement

  • Industry: Administration / Secretarial
  • Salary: US$2,5k - US$3,5k Gross

Required Skills

4 Years of Experience
Qualifications
Office Management/ Customer Relationship Management or Sales related Diploma<br>
Key Skills
Strong communicator
Relationship management
Organised
Ability to multitask

Additional Requirements

Engineering
Sales
Management
Agri
01Feb
Harare,Zimbabwe

Our clients in the retail industry are looking for an attentive data entry clerk to join their team.
Read More

Inputting prices
Transferring stock from warehouses to stores

  • Industry: Administration / Secretarial
  • Salary: $600 net

Required Skills

2 Years of Experience
Qualifications
Relevant qualification is an advantage <br>
Key Skills
Working knowledge of Microsoft Office and Pastel
Strong computer skills
Ability to enter data into a computer quickly and accurately
Strong attention to detail
Ability to think analytically
Experience in Warehousing

Additional Requirements

Data Input Clerk
Retail
Warehousing
31Jan

Our Client is a reputable, growing organisation based in Harare with regional interests across Africa. They are looking for an Executive PA / Administrator to join their team.Read More

Duties to include:
Supplier liaison
Processing orders
Logistics
Arranging local and international travel for the Directors
Co-ordinating meetings and conferences
Preparing for board meetings, drafting agendas etc

  • Industry: Administration / Secretarial
  • Salary: $Negotiable

Required Skills

5 Years of Experience
Qualifications
Administration or Secretarial related Degree or Diploma
Key Skills
Excellent communicator
Team Player
Ability to multitask and work in a fast paced environment
Detail orientated

Additional Requirements

25Oct
Cape Town, South Africa

Our client is looking for a Research and Development Administrator to join their team.
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DUTIES AND RESPONSIBILITIES:
* Ordering, following up on and receiving of R&D raw and packaging materials as required by Lab staff.
* Maintaining the R&D raw and packaging material database by coding, recording, storing, and copying of accompanying paperwork e.g. COA, SDS, COC, and specifications, etc.
* Updating raw material files as suppliers or raw materials change, including raw material specifications, SDSs, INCI information, pack size, and price.
* Updating of raw materials & MSDS schedule on share drive for all staff.
* Filing of new, raw, and packaging materials in an easily accessible system along with relevant paperwork.
* Maintaining the raw material system by discarding expired raw materials on a monthly basis.
* Creating and updating packaging files as suppliers or materials change.
* Filing and archiving of Master Manufacturing instructions as received from production.
* Assist with the sourcing of new raw materials, packaging materials, and alternative suppliers.
* Assist R&D Administrator to compile documents such as Handover and Form Amendment documents as well as maintaining the Product Information Dossier for new and reformulated products.
* Maintains the R&D SOP Training Matrix.
* Generate purchase orders for laboratory consumables, raw materials, and packaging materials required by the R&D Team.
* Arranging trial products (R&D Lab and/or Production) to be delivered to the Trial Coordinator.
* Administration of internal and external product trials, including issuing of product and evaluation forms as well as regular, follow-ups.
* Compiles IEP/Cep reports based on product evaluations.
* Reports irregularities and other non-conformity relating to cGMP which forms part of the continuous quality improvement process.
* Performs all tasks in accordance with the Health and Safety Requirements per the Occupational Health & Safety Act 85 0f 1993.
* Promotes safe working conditions to minimize workplace injuries.
* Carries out all tasks according to relevant Standard Operating Procedures which are obtained in each department.
* This may include operating SYSPRO.
* General office filing and archiving.

  • Industry: Administration / Secretarial
  • Salary: Negotiable

Required Skills

3 Years of Experience
Qualifications
Qualifications * Grade 12 ND Analytical Chemistry or related degree (B.Sc.). <br> * 3 years experience in Office Admin, ideally in Cosmetic or Pharmaceutical sectors. * Preferably Regulatory Admin experience.
Key Skills
* Analytical.
* Highly organized.
* Attention to detail.
* Continuous improvement focus.
* Open to learning and self-development.
* Self-starter and team player.

Additional Requirements

25Aug
Harare,Zimbabwe

Our client is a security services company looking for a Receptionist to join their team.Read More

Greet clients and visitors with a positive, helpful attitude
Assisting clients in finding their way
Assisting with a variety of administrative tasks including copying, faxing, taking notes, and making travel plans
Preparing meeting and training rooms
Answering phones in a professional manner, and routing calls as necessary
Assisting colleagues with administrative tasks
Performing administrative duties
Answering, forwarding, and screening phone calls
Sorting and distributing mail
Provide excellent customer service
Scheduling appointments

  • Industry: Administration / Secretarial
  • Salary: Negotiable

Required Skills

3 Years of Experience
Qualifications
Administration / Secretarial qualifications <br>
Key Skills
Consistent, professional dress, and manner
Excellent written and verbal communication skills
Computer literate
Good time management skills
Experience with administrative and clerical procedures
Able to contribute positively as part of a team, helping out with various tasks as required

Additional Requirements

Receptionist
Administration
Communication
Customer Service
Security