Available Jobs - Human Resources / Training(8)

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Business Development
Understand client requirements and foster long term relationships
Administrative tasks to support Senior recruiters
Maintaining recruiting and candidate records
Management of database and applicant tracking system
Sourcing for candidates and potential clients
Scheduling interviews and candidate travel
Advertising of jobs

The scope of responsibilities of the Human Resources Officer - Administration covers all tasks on the administrative area of Human Resources Department of the Company, ensuring that the administrative processes and procedures are done in accordance with given instructions and contributing for the smoothly running of the HR Department
Outline of Duties & Responsibilities:
Guard the confidentiality of the personal details and terms and conditions of employees, ensuring access to records and data only to authorised managers, seeking the approval of the HRO in case of doubt
Maintain employee records(electronic and paper) for employees, ensuring that arrivals, departures, grade changes and transfers are properly managed, filed and recorded, and all employee data are kept accurate, without delay and up to date on the company’s information systems(hard and soft copies)
Develop a thorough knowledge and understanding of the HR Information System by uploading HR related information and formats, disseminating HR information and services on the HRIS, and extracting and providing information upon request by authorised individuals
Liaise with colleagues to collate monthly statistical reports on KPI’s, leave records, headcounts, and other information, contributing to narrative reports for the HR Officer and/ or General Manager and/ or Assistant General manager and/or Group HR Manager, and account for variances in data
Liaise with departments to facilitate updating and maintenance of the organisation charts on current software, ensure their accuracy, and keep the HR Officer informed of changes before finalisation and distribution
Participate in the monthly processing of the payroll under the control of the HR Officer and drive towards the conclusion of the payroll without errors and in time
Assist in the administration of the Disciplinary Policy by liaising with Departments in disciplinary proceedings
Administer hiring activities, leave records and requests, appointments, timekeeping issues associated with the Company’s electronic time keeping system, grade changes, salary proposals, transfers and departures, by checking precedence and applying rules. Raise queries with proposal originators and recommend corrections and appropriate action to the HR Officer, prior to authorization of requests
Monitor expiry dates of probation periods and communicate directly with responsible managers for their confirmation or otherwise of the employment of individual employees before running through the expiry dates
Uphold the SOP’s of HR processes and advise management when necessary to ensure compliance with policies and procedures(Internal Regulations)
Support internal and external recruitment whenever necessary, screening and short listing job applicants and communicating directly with managers
Assist managers with job analysis to write and prepare jobs for grading and maintain complete files of job descriptions for all positions in the Company and participate in the annual review and audit of job descriptions
Assist the HR Officer in the processing of Job Descriptions
Participate in the development and delivery of HR as a valuable partner to the business by contributing new ideas, through strong collaboration with colleagues, and by taking ownership of activities associated with Human Resources
Perform other tasks as may be required by the HR Officer and/or General Manager and/ or his Deputy

Duties Includes:
recruiting, training and developing staff
making sure that staff get paid correctly and on time
pensions and benefits administration
looking after the health, safety and welfare of all employees
organizing staff training sessions and activities
monitoring staff performance and attendance
advising line managers and other employees on employment law and the employer's own employment policies and procedures
ensuring candidates have the right to work at the organisation
negotiating salaries, contracts, working conditions or redundancy packages with staff and representatives

Will cover all aspects of assisting the HR Manager
Recruitment and on boarding
Conflict resolution
Disciplinary actions and hearings

Duties:
Implements the Institute’s strategy on training & development;
Leads the research initiatives of the Institute with a view to design and implement evidence based strategies that advance the vision and mission of the Institute and corporate governance in general;
Establishes the extent of training needs with regards to corporate governance, and design and implements training curricular to address the gaps observed;
Plans, develops, and provides training and development programs, using knowledge of the effectiveness of methods such as adult training, demonstrations, on-the-job training, meetings, seminars, conferences, and workshops;
Establishes the training calendar for the institute and organises training events, seminars, conferences, and workshops and ensures that all logistical arrangements and programs portray a professional image for the company;
Ensures effective evaluation of all training, conferences and convention programmes and events;
Assists the Executive Director in monitoring the shaping improvements and delivery

Business Development
Understand client requirements and foster long term relationships
Candidate attraction
Evaluate resumes and applications
Source candidates using databases, social media and various other methods
Assume responsibility of pre-interview screening
Match the most suitable candidates to different positions
Create relationships with job seekers and provide advice
Facilitate and finalise agreements between candidate and employer

To ensure all Agricultural Labour Practices, Grievance Mechanisms, etc are in place.
Ensure documentation and audit requirements are adhered to as per company policies and procedures.
Coordinates and carries out training
Coordinates news feed and ensures commercial team are aware of updated industry standards.
Assists with continual labour standards to be maintained on farms.
Assists and advises on labour disputes and resolutions that may arise.
Consolidates necessary documentation in the case of disciplinary hearings accordingly.

Specific responsibility and duty descriptions are as below:
Assist with related HR policy formulations
Policies must be in conformance with bona fide Labour Law interpretation and application towards functional domain;
Administer all aspects of role fulfilment, spreading across complete departmental integration;
Closely liaising with Payroll Administration on legislative remunerative and compliance settings and awards, towards all relevant classes of staff profile;
Actively being involved in all aspects of disciplinary monitoring and effect, closely liaising with Departmental Managers, and importantly, applying Labour Law, as industrially relevant, appropriately and towards all aspects of formal hearing effect, i.e., as Hearing Officer when needed. All disciplinary hearing efforts and the entire internal disciplinary process must be administered by the prospective candidate;
Appropriately and fully control all aspects of subordinates work. Appropriate and responsible work delegation is to be discharged and this is to be done on a results orientated basis. Effective on the job training is needed and full responsibility acceptance is toned towards functional ambit.
HR policy must be appropriately and fully implemented;
Close liaison with the Company’s Safety, Health and Environmental Officer is being raised. Developing related policy towards general worker safety and facilitating training initiatives towards employee awareness is being toned;
Assuming the major interface role between Departmental Managers and the work force;
Appropriately and responsibly handling all aspects of staff recruitment and induction initiatives interviews, orientations, etc, labour terminations and settlements;
Proactively administering and conducting functional efforts towards a constant need for appropriate cost minimisation. The conceptualisation need towards residual and relevant business model integration is being highlighted;
Constantly alerting and educating all members of staff towards relevant and good HR practice and corporate policy compliance;
All worker social and medical programmes are to be fully administered, as, e.g., extending towards food handler medical assessment functions, and HIV and AIDS awareness campaigns, Cholera alerts, etc.
Ensuring the complete and appropriate administration of all HR record keeping functions;
Administering, either solely or jointly, related dialogue with NSSA on any matter requiring related attention, e.g., work place accident assessments, etc.
Overall responsibility for all aspects of staff welfare and wellbeing in line with statutory and internal corporate policies;
Conducting such other tasks and duties, as related, and as determined by the Directors.