Available Jobs - Human Resources / Training(9)

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Duties Includes:
To support the office deliver conservation goals through effective and efficient HR practices.
To ensure the highest professional standards in the area of people & culture (P&C) management
Fosters a culture based on network citizenship and the 4 ways of working in order to support the achievement of the conservation goals and objectives with People & Culture policies and standards.
To efficiently and effectively coordinate the implementation of the human resource initiatives and policies in line with short, medium and long term conservation priorities
Effectively delivers identified HR requirements for the projects on deadline
Coordinates performance planning and reporting in line with conservation and office outcome indicators
Implement effective people, organizational and management structures, policies and processes in alignment with policies and procedures and Zambia legal standards;
Lead advisor to the Country Director and his/her team in matters concerning people related risk management.
Ensure proper staff welfare management including managing relationships with key partners e.g., labor authorities, statutory agencies and service providers (Health Insurance, life and personal Accident insurance);
Maintain employee contracts and ensures compliance with Policies and local labour laws;
Assist the Country Director in communication with all staff, in Zambia Country office and field staff as appropriate, on people & culture matters that affect them;
Effectively and efficiently Manage the entire employee life cycle, induction, contracts management, separation and P&C policy compliance;
Address staff concerns efficiently and accurately guides policies and complete HR administrative tasks efficiently
Carrying out regular internal audits on field projects on People & Culture issues;
Performs other duties as requested by the Country Director.

Maintains and enhances the organization's human resources by planning, implementing, and evaluating employee relations and human resources policies, programs, and practices.
Knowledge and experience in employment law, compensation, organizational planning, recruitment, organization development, employee relations, safety, employee engagement, and employee development
Decidedly administrative in nature, involves documenting grievances, terminations, absences, performance reports, and compensation and benefits information.
Responsibilities & Duties will include:
Provide general human resources advice to management and staff.
Prepare HR budgets and reports.
Responsible for recruitment and selection.
Personnel records administration.
Responsible for disciplinary, grievances handling.
Conducts training needs assessments, assists in training and development of staff.
Provides advice on grievance handling procedures and ensures that proper processes are followed and maintains relevant records.
Responsible for staff welfare.
Responsible for processing employee termination procedures.

Duties and Responsibilities

Graduate Recruitment: Manage the graduate recruitment programme from start to end including annual vacation schemes
Ensure effective tracking of all graduate applications
Human Resources Data Management
Provide Regional HR Manager with regular reports as agreed, and make suggestions of relevant information to support the firm
Maintain HR pages of the Intranet, ensuring information and attachments are up to date and relevant; liaise with other members of the HR team where changes or updates are necessary
Set up and maintain HR personnel files, ensuring that all appropriate documents are stored securely, both electronically and in hard copy
Ensure effective record keeping of all HR compliance documentation
HR General:
Manage the new joiner process (from start to end), including communications with the future employee, their induction, cultural awareness training and mid and end probation
Manage leaver process (from start to end), including communications with the future leaver, exit surveys, exit interviews
Maintain a tracking system for the above processes and related documentation
Coordinate all staff movements with other relevant parties
Provide support on annual processes such as performance discussions, salary review, budgeting
Act on management instructions and staff requests in a timely fashion
Develop effective relationships with external suppliers (e.g. medical insurance and external training suppliers) to ensure full understanding of services and effective delivery
Act as first point of contact and initial filter for walk-in and telephone inquiries to the HR department advise members of staff on HR processes and procedures; direct people to the appropriate resources or to the appropriate member of the team
Provide administrative support on HR projects
Project manage employee wellness days
Skills and Competencies

The role will cover a range of responsibilities in the Human Resources arena, and will give the selected candidate the opportunity to learn and grow.

Duties Includes:
Identify, orient, mobilize and sustain participation of target sponsored and former sponsored youth in program activities.
Coordinator, develop and review the training manual, materials and visual aids for conducting the trainings and coaching sessions.
Facilitate trainings/sessions of participants.
Coach participants during their training and job-seeking periods.
Maintain proper recording and documentation of program activities and participation monitoring of target sponsored and former sponsored youth
Work closely with the Program Coordinators, Agency Doctors and Dentists, Community Center Coordinator and Volunteers to address specific program-related concerns of sponsored and former sponsored youth in his/her assigned area.
Administer KAP surveys for monitoring and evaluation purposes.
Identify and develop a network of partners (companies, agencies, educational institutions) surrounding the community center
Participate in other Community Center and Agency-level meetings and official activities.

Must have knowledge of
Recruitment and selection
Industrial relations
Performance management
HR Administration

The role will take responsibility for a range of Human Resources aspects but will mainly concentrate on running the payroll for over 300 employees across the companies. The role will use Belina.

HR Strategy:
Participate in setting the HR Vision and Strategy for the Group and set internal HR objectives for the businesses.
Provide input on the HR implications of strategic and operational decisions and plans, acting as an integral member of each group’s management team.
Cascade the HR strategy to all areas of the business.
Maintain accountability for end to end delivery of HR practices.

Organizational Effectiveness:
Maintain a strong focus on employee relations, performance management, employee engagement and retention activities, including an understanding of compensation and benefits.
Take accountability for employee satisfaction surveys, and efforts to improve on any areas of concern highlighted by these surveys.
Monitor all areas of the business, ensuring that the Company is compliant in all relevant legislation in the areas of operation.
Ensure that all employees sign accurate and detailed employee contracts, and that they submit all required individual information and documentation at the start of their employment.
Put together and maintain a comprehensive onboarding and induction programme for all new employees that is aligned to overall business objectives.
Develop a standardised performance management programme and support the implementation and maintenance of the process, aligning the outcomes to the reward and recognition strategy.

Learning and Development:
Support the design and delivery of appropriate training and development programs.
Maintain accurate records of all training and development.
Submit any legislative reports where training rebates apply, ensuring that the Company receives these rebates.
In collaboration with department managers, put together succession plans for each business unit.
Actively recruit for management positions and pipeline and support the recruitment of lower level positions.

Employee Relations and Compliance:
Provide expert input in terms of local employment legislation, policies and practices.
Where applicable, implement Employment Equity processes and procedures in line with legislative requirements.
Standardize policies across all business units.
Attend to all labour conciliation and arbitration matters.
Manage change management in the business.
Ensure that each Business Units maintains clean Audit, Risk and Compliance reports.
Support line managers to resolve internal grievances and manage misconduct and incapacity issues.
Collate and submit monthly HR Reports and updates.

The scope of responsibilities of the Human Resources Officer - Administration covers all tasks on the administrative area of Human Resources Department of the Company, ensuring that the administrative processes and procedures are done in accordance with given instructions and contributing for the smoothly running of the HR Department
Outline of Duties & Responsibilities:
Guard the confidentiality of the personal details and terms and conditions of employees, ensuring access to records and data only to authorised managers, seeking the approval of the HRO in case of doubt
Maintain employee records(electronic and paper) for employees, ensuring that arrivals, departures, grade changes and transfers are properly managed, filed and recorded, and all employee data are kept accurate, without delay and up to date on the company’s information systems(hard and soft copies)
Develop a thorough knowledge and understanding of the HR Information System by uploading HR related information and formats, disseminating HR information and services on the HRIS, and extracting and providing information upon request by authorised individuals
Liaise with colleagues to collate monthly statistical reports on KPI’s, leave records, headcounts, and other information, contributing to narrative reports for the HR Officer and/ or General Manager and/ or Assistant General manager and/or Group HR Manager, and account for variances in data
Liaise with departments to facilitate updating and maintenance of the organisation charts on current software, ensure their accuracy, and keep the HR Officer informed of changes before finalisation and distribution
Participate in the monthly processing of the payroll under the control of the HR Officer and drive towards the conclusion of the payroll without errors and in time
Assist in the administration of the Disciplinary Policy by liaising with Departments in disciplinary proceedings
Administer hiring activities, leave records and requests, appointments, timekeeping issues associated with the Company’s electronic time keeping system, grade changes, salary proposals, transfers and departures, by checking precedence and applying rules. Raise queries with proposal originators and recommend corrections and appropriate action to the HR Officer, prior to authorization of requests
Monitor expiry dates of probation periods and communicate directly with responsible managers for their confirmation or otherwise of the employment of individual employees before running through the expiry dates
Uphold the SOP’s of HR processes and advise management when necessary to ensure compliance with policies and procedures(Internal Regulations)
Support internal and external recruitment whenever necessary, screening and short listing job applicants and communicating directly with managers
Assist managers with job analysis to write and prepare jobs for grading and maintain complete files of job descriptions for all positions in the Company and participate in the annual review and audit of job descriptions
Assist the HR Officer in the processing of Job Descriptions
Participate in the development and delivery of HR as a valuable partner to the business by contributing new ideas, through strong collaboration with colleagues, and by taking ownership of activities associated with Human Resources
Perform other tasks as may be required by the HR Officer and/or General Manager and/ or his Deputy