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This position is offered to an unencumbered Male Candidate, since the successful Candidate will be working on a Construction site with multiple meetings on site.
GENERAL RESPONSIBILITIES
Responsible for the accounting operations of the company
Communicate routinely with Project Managers on a variety of job related topics including bonding, insurance and contract agreements.
Participate in the formation and implementation of company financial plans
Preparation of all monthly financial reports
Work with outside accounting/financial firms on monthly close-out procedures
Provide reporting and budgeting as required by Senior Management.
Manage company and project cash flow
Supervise accounts payable and accounts receivable staff and functions.
Work with project management staff ensuring proper compliance with accounting procedures including reviewing and analyzing job cost estimates and reports monthly.
Develop written accounting procedures for the operations staff and work with team to ensure proper implementation and compliance.
STRATEGIC INITIATIVE RESPONSIBILITIES:
Creating new accounting/operations procedures to prepare and manage rapidly growing entity and the evolving business structure.
Develop and maintain relationships with key partners including banks, title companies, etc. that will support and grow the business
Prepare special reports by collecting, analyzing and summarizing information and trends

Duties :
Preparation of monthly management accounts
General ledger reconciliations
Reconciliation of Zimra accounts (PAYE,VAT, QPD, Income tax)
Preparation and submission of statutory returns
Processing cashbook entries and reconciling the accounts
Preparation and posting of journal transactions
Supervision of junior accounts staff
Maintaining and updating the fixed asset register
Maintain the Raw Materials & General stores inventory
Implementation of Internal controls
Maintaining an efficient filing system
Any other duties as delegated from time to time

Duties to include:
Producing monthly management accounts
Managing debtors and creditors
Reconciliations
Tax compliance
Preparation of budgets & cash flows
Preparation of management reports

Planning and fieldwork
Assess and evaluate the current systems and controls and identify risks as a result of the review
Perform preliminary analytical review and highlight risk areas for further audit investigation
Develop work programme for the assignment tailored to the risks associated for process under review
Plan the audit fieldwork and assign audit areas to team members (where applicable) so as to manage the audit risks and develop the team members
Perform testing for areas allocated
Responsible for the overall successful running of the audit fieldwork
Prepare closing meeting debriefing memo and draft report
Participate in debriefing meeting with auditee and discussion of findings and recommendations
Project Management Where appropriate, allocate work to team members based on skill and knowledge of team members, ensuring they meet development objectives: in particular assigning more responsibility to more junior staff
Provide on the job training to assistant/s.
Review the work of assistant/s and provide informal feedback throughout the fieldwork stage
Act as a point of contact for both GIA and auditee, ensuring both are kept fully informed of any issues arising and the progress of the audit
Review actual to budgeted time and inform GIA of any issues immediately
Build strong working relationships with auditee, ensuring any problems or requests are dealt with promptly
Completion Ensure standards and procedures maintained by whole team and complete audit file presented with review points cleared
Ensure completion of audit files and audit report within set deadline
Adherence to defined and agreed KPIs and deviations are properly explained and substantiated
Provide constructive feedback for audit assistants and GIA in 360-degree feedback

Responsibilities and Duties Include but are not subject to:
Implements the financial decisions to ensure that they are conducted in a proper manner with a view to achieving the objectives of the Company.
Preparing annual budgets
Cash flow management
Debtors management
Supervises the prompt preparation of proper and accurate periodic accounting reports for management, in order to ensure proper maintenance and budgetary control
Preparation of all ZRA return, uploading and payments. ZRA payments and returns submitted in a timely manner, resolving any issues
Supervising the preparation of audit requirements and closing the audit to the satisfaction of the Directors and firm responsible for such task.
Prepares monthly, quarterly annual and ad-hoc financial management reports to ensure conformity with standard accounting practices and procedures
Preparation of all Napsa returns, uploads and payments in a timely manner and resolving any issues.
Preparation of Payroll and all statutory returns.
Working with Consulting Manager. <b> Reporting to CFO and Joint CEO’s

Provide financial reports and interpret financial information to managerial staff while recommending further courses of action.
Advise on investment activities and provide strategies that the company should take
Maintain the financial health of the organization. Analyze costs, pricing, variable contributions, sales results and the company’s actual performance compared to the business plans.
Develop trends and projections for the firm’s finances.
Conduct reviews and evaluations for cost-reduction opportunities.
Oversee operations of the finance department, set goals and objectives, and design a framework for these to be met.
Manage the preparation of the company’s budget.
Review company bottlenecks and recommend changes to improve the overall level of company throughput
Liaise with Accountant to ensure appropriate monitoring of company finances is maintained.
Correspond with various other departments, discussing company plans and agreeing on future paths to be taken.

Responsibilities include but not limited to:
Complete PASTEL entries and take up the trial balance
Make all statutory payments in full and on time using paynet
Make all other payments in full and on time using paynet
Process VAT returns completely and on time
Daily bank recs
Complete Debtors and Creditors Rec
Complete and submit Foreign Payments TT and deposit slips
Liaise with the bank on Foreign Payments TT
Check for incorrect charges on the bank statements including IMTT Taxes that are exempt

Duties Pastel Evolution bookkeeping to trial balance and balancesheet Debtors and Creditors Reconciliations Oversee Cashbook Assets register management Assisting with cashflow projections. Assisting with branches budgets' preparation.

The position will take responsibility for -
1. ERP job tracking
Track each job to ensure that materials to be used on each job tally with the materials as invoiced in the ERP.
Track that the remaining offcuts are actually recorded into stock according to its size.
Processing orders in the ERP.
2. Despatch Tracking
Be custodian of all despatch notes.
Ensure all despatch notes have QB invoice numbers put in by Accounts.
3. Group Costing
Gathering information required from various departments/personnel/suppliers to enable accurate costing recording.
Provide costings for selected factory jobs to ensure the standard mark ups are maintained
Computation of landed costings for all imported materials and stocks
4. Group Pricing
Adjust ERP prices in light of currency fluctuations
Competitor analysis to ensure competitiveness
Promotions validations
Calculate efficient discounts to convert quotes into sales
5. Inventory control and valuation Organising and supervising quarterly stock takes
Review monthly stock take results and reconciling variances thereon.
6. Group Non-standard quotations
Tenders, projects
7. Assist the Finance Manager in the preparation of group budgets and group management accounts.

The duties will cover -
Financial Accounting using Software: Pastel
Balance Sheet
Income Statement
Cash Flow
Management Accounting
Operational Reports
Feasibility Reports
Budgets
KPIs
Administration Management covering - Stocks, Human Resources and Admin System Development and Maintenance

Will be overseeing the whole accounting department and reporting to the FD outside of the country.

The role will take responsibility for using Pastel Partner and taking the accounts up to monthly management accounts.
While the role will be based in Harare, on the rare occasion it is required, travel to the mines will be necessary.

Exceptional knowledge of Accounting rules and principles
Strong reconciliation experience
Compliance
Taxation
Accounts Payables
Receivables
Banking

This position is available for an experienced Bookkeeper who is proficient in Pastel Evolution to assist with integrating into the Multi Currency Platform
Responsibilities include Reconciliations, creditors, debtors, journals to trial balance and other accountancy aspects.

Duties and Responsibilities include but are not subject to:
Developing financial strategy, including risk minimisation plans and opportunity forecasting
High-level financial reporting and analysis
Regular budget consolidation
Cash flow management
Improving efficiencies and reducing costs across the business
Stakeholder management
Debt management and collection
Preparing company tax and BAS statements
Ensuring compliance with statutory law and financial regulations
Developing financial reviews and providing investment advice
Payroll processing
Working closely with management or executive teams to share reports and analysis findings

The Acting CFO will take responsibility for -
Oversight over all accounting, tax, portfolio valuation, financial and investor reporting
Cash management, including monitoring cash balances, capital requirements, investment funding etc
Manage firms office, administration, IT and human resource function
Supervise fund accountants and administrative personnel
Develop, as well as maintain financial policies and procedures to international best practice
Manage all external audit, tax and service relationships of the firm
Liaise with external legal counsel in preparation and review of complex legal agreements
Assist with investor meetings, due diligence and fundraising
Review and analyse due diligence reports and
Obtain and review portfolio company financials and reports.

The role will take responsibility for
1. ADMINISTRATION OF FOREIGN SUPPLIERS
1.1 Receiving of purchase orders for foreign supplies from the Purchasing Officer
1.2 Matching purchase orders to supplier invoices on receipt of goods imported.
1.3 Obtaining the processed supplier invoices from the Purchasing Officer.
1.4 Communicating with the foreign suppliers to obtain credit/debit notes for the under and over supply of materials.
1.5 Obtaining statements from foreign suppliers for the purposes of supplier reconciliations.
1.6 Communicating with suppliers on entries that need to be processed on their accounts.
2. FOREIGN CREDITOR PAYMENTS
2.1 Preparing telegraphic transfers for foreign payments.
2.2 Preparing all working papers and supporting documents for foreign payments such as Reserve Bank declarations, bills of entry, foreign services agreements and stamped supplier invoices.
2.3 Preparing supplier reconciliations for payment authorisation.
2.4 Obtaining foreign payment SWIFT confirmations from the relevant banks.
2.5 Preparing and maintaining the lodged payments schedules to monitor foreign payments.
3. REMITTANCE ADVICE DISTRIBUTION
3.1 Distributing the foreign payments remittance advices to suppliers.
3.2 Communicating with suppliers to ensure all payments are captured.
3.3 Assisting foreign suppliers with the allocations of invoices and payments
4. WORKING CAPITAL MANAGEMENT
4.1 Preparing the weekly working capital schedule
4.2 Obtaining information relating to the inventory, debtors, creditors and bank balances for the working capital schedule.
4.3 Preparing supplier reconciliations for the working capital schedule.
5. POSTING OF FOREIGN SUPPLIER ENTRIES
5.1 Ensuring that foreign supplier invoices are posted by the Purchasing Officer.
5.2 Posting other foreign supplier entries such as credit notes and journals.
6. AUDIT FILE PREPARATION
6.1 Preparation of all foreign supplier reconciliations for the month end working paper files.
6.2 Preparation of schedules as required by the Accountant.
7. OTHER TASKS
7.1 Any other tasks as assigned by the Accountant, Financial Controller and Head of Finance.

Duties:
Preparing the organisations budget and projections
Control of the accounting function, including preparation of annual financial statements
Financial planning, in particular, formulating financial targets and budgets in accordance with the strategy set by the Board
Setting up and oversight of the company’s internal control systems, including overall control of all financial transactions and accountancy matters;
Managing and implementing company policies and decisions regarding capital requirements, including debt and equity, as well as advising on and executing M&A as appropriate
Ensuring that the regulatory requirements of all statutory bodies are met regarding the company’s financial affairs, in particular attending to all company secretarial duties
Liaison with the company’s external auditors and ensuring that all audit requirements, in particular those for the annual year end audit, are met on time
Tax planning, and ensuring that all tax affairs are attended to efficiently and effectively
Ensuring efficient and effective performance of the company’s IT system and liaising with service providers in developing and implementing new systems and improving current ones
Participate in key decisions as a member of the executive management team
Manage the accounting, human resources, investor relations, legal, tax, and treasury departments
Oversee the financial operations of subsidiary companies and foreign operations
Manage any third parties to which functions have been outsourced
Any other duties as assigned.

Posting payments, posting cash receipts, posting expenses, bank reconciliations, etc

Requirements:
Fully experienced to handle books to trial balance (Pastel)
Process payroll in a timely manner
Experienced in all aspects of banking
Experienced in VAT payments and other statutory returns

• Perform day to day financial transactions, including verifying, posting and recording accounts receivables' data
. • Monitor customer account details for non-payments, delayed payments, breached credit limits and blocked sales orders.
• Investigate and resolve Customer queries in a timely manner.
• Generate and circulate monthly Customer statements and invoices to Customers.
• Maintaining Customers' files and supporting documentation.
• Review age analysis and prepare monthly Debtors Report for Management.
• Open new customer accounts (and amend existing accounts) in accordance with Company policies and procedures.
• Provide trade references to third parties.
• Responsible for the management of petty cash.
• Release procurement purchase orders.
• Loading customer prices and update deal sheets
• Ad hoc tasks.

Our client is looking for a Bookkeeper with purchasing experience to join their team with supply chain management experience

Accounts up to trial balance
Overseeing / improving financial processes and systems
Data capture and processing
Statutory payments
Expenses, Receipting, Reconciliations
Maintaining financial records and preparing monthly accounts
Performing ledger reconciliation to supporting documentation & efficient clearing of reconciling items
Compiling the monthly VAT schedule and meeting weekly and monthly deadlines for processing, reconciling & controls
Accurate and comprehensive monthly financial packs

Duties to include:
Dealing with Debtors, Creditors & Stores
General accounts

Duties:
Responsible for all and accounts related issues
Conduct annual audits for local and international banking
Cost Management and Budgetary Control
Risk assessment and management
Working Capital Management
Financial Reporting, analysis and Business development

Duties Includes:
Monitor the operational risks (customs, demurrages & detention, quality of service) across the different logistics activities.
Ensure the company is not exposed to significant operational risks and implement all necessary decisions required to decrease the risks exposure. Control that SOPs are properly applied at each level of the organisation.
Monitor accuracy of the third parties/products codes used on job files
Ensure timely and comprehensive bookings to carriers
Monitor correctness and timeliness of document issuance
Monitor the monthly customs risk reporting
Follow up on customs inspection and litigation procedures (involvement expected with customs officials according to the situation faced)
Alert management as soon as risk appears
Inform management of any relevant information regarding our business activity or environment.
Identify issues raised during operations processing whether in scope or not.

The role will report to the Financial Manager and will take responsibility for aspects of Accountants up to Management Accounts level.

The role will provide assistance to the Accountant across a range of accounting areas.

New graduates welcome, entry level accounting required.

The position of Assistant Accountant will be reporting to the Accountant. Initial contract is for 3 Months and rolling 2 months at a time. A company car and fuel allocations offered with this position.
The job will entail:
Assisting the Accountant with the day to day accounting function within all aspects/areas as needed
Overseeing the petty cash departments (based in all the depots)
Overseeing the toll fee departments for all the depots
Overseeing the debtors department
Posting and reconciling daily entries for our clearing company
Looking after the statutory function for the Group
Experienced and competent enough to deal with ZIMRA on day to day matters like VAT, PAYE etc.

Duties Includes:
Prepares reports by collecting, analyzing, and summarizing information. Maintains quality service by establishing and enforcing organization standards.
Contributes to team effort by accomplishing related results as needed.
Identifies business opportunities by identifying prospects and evaluating their position in the industry; researching and analyzing sales options.
Sells products by establishing contact and developing relationships with prospects; recommending solutions.
Maintains relationships with clients by providing support, information, and guidance; researching and recommending new opportunities; recommending profit and service improvements.

Duties to include; Manage the production of yearly financial statements which are fully compliant with International Financial Accounting Standards (IFRS)
Manage the production of monthly management accounts, and monthly group reporting
Manage month-end and year-end close processes and ensure quality control over financial transactions and financial reporting
Supervise and manage Finance department staff responsible for accounting operations including accounts receivable, accounts payable, general ledger, fixed assets, cost accounting, pricing and inventory accounting
Manage the annual budgeting process, develop budgets and put in place long term plans premised on sound assumptions
Maintain a documented system of accounting policies and procedures to strengthen internal processes and controls
Coordinate the annual external audit process and collaborate with internal auditors, ensuring matters raised are adequately addressed in a timely manner
Maintain of professional relationships with key financial institutions, regulatory and professional bodies

Prepare and post payments.
General Ledger processing and reconciliations
Prepare lead schedules for financial statements and management accounts
Facilitating statutory returns payments and remittance schedules
Maintain cashbook documents files.
Posting payroll related journals & reconciliations
Any other duties as assigned by immediate superior.

Duties and Responsibilities include but are not subject to:
Planning and budgeting
Establish a functional Balanced Scorecard focused on the implementation, measuring and management of the functional strategy
Preparation of Annual budget in coordination with other department heads’ budgets and forecasting and in consultation with the companies' Head of Finance
Conduct analysis of performance against budgets and reporting on variances against budgets and against forecasts; period performance against prior period performance and budgets.
Financial Operations
Monitor and report on revenue and expenditures in line with approved budgets and business performance and manage daily cash flows
Identifying and present opportunities for cost reduction and implement
Ensure accuracy of journals and related posting into the financial system and liaise with the companies' Head of Finance accordingly
Ensure timely remittance of related statutory deductions such as but not limited to PAYE, NAPSA, etc.
Ensure preparation and submission of accurate regulatory and statutory returns.
Coordinate audits and tax consultants to ensure smooth closure of audit issues
Oversee the preparation of annual Financial Statements to ensure compliance with IFRS standards.
Prepare monthly, quarterly, bi-annual and annual performance reports.
Prepare and submit monthly management accounts and ensure timeliness, completeness, accuracy and integrity of the reports.
Prepare and submit ad hoc written and oral reports on financial issues that impact the company
Implementation of sound financial controls
Manage the implementation of sound financial policies procedures, and controls aligned to the companies' policy
Implement risk management and compliance policies in area of responsibility to identify and manage risk exposure liability.
Implement and manage financial risk methodologies, techniques and systems and use to monitor and report on financial activities.
Liaise with Head of Finance, the company, re procurement

The role will cover all aspects of accounts up to monthly management and year end using Pastel and will also process the payroll using Belina, and ensure that statutory returns and VAT are sorted on time each month.

Assesses credit worthiness of a customer.
Recommends that credit policies are relevant and recommending/making updates and/or amendments.
Setting up of the credit control system
Undertake account reconciliations as required
Follows up debts and ensure debts are paid on time.
Chases overdue invoices by telephone, email and letter within agreed time schedules. Maintains accurate records of all chasing activity and submit to superior
Maintains contact with debtors
Hands over bad debts to collectors/lawyers after consultation with credit committee
Any other duties as assigned by immediate superior.

Duties to include:
Providing leadership, direction and management of the finance and accounting team
Providing strategic recommendations to the CEO and members of the executive management team
Managing the processes for financial forecasting and budgets, and overseeing the preparation of all financial reporting
Advising on long-term business and financial planning
Establishing and developing relations with senior management and external partners and stakeholders
Reviewing all formal finance, HR and IT related procedures

Duties Includes:
Reviewed purchase invoices for accurateness
Researched and gathered necessary information for completion of invoices
Assisted with month end closeout
Processed daily downloads from ordering system

The Bookkeeper and Administrative Assistant performs a wide variety of administrative tasks in support of the general administrative, sales, marketing, orders, accounts payable, accounts receivable and inventory functions of the organization.
Verify, allocate, and post details of business transactions and otherwise manage the books of parent and subsidiary accounts in journals or computer files from documents, such as sales slips, invoices, receipts, check stubs, and computer printouts
Prepare ledgers and reconcile and balance accounts, make regular deposits, maintain files and manage petty cash expenditures and inventory; manage and monitor AR/AP and prepare payroll and tax filings
Prepare daily gross revenue and sales reports and weekly cash balance reports
Manage online banking transactions and other banking transactions for various group company accounts
Maintain historical records by filing documents
Prepare financial reports for group companies
Other project based work that may be assigned from time to time

The Internal Audit Officer will take a lead role (working independently with limited direction) on moderate complexity projects and work under supervision of a Manager on high complexity projects.

The role will take responsibility for -
Accounts up to monthly management accounts
A range of administrative aspects
Liaising with clients

The role will report directly to the CFO and take responsibility for 4 collectors.
This position will take control of the $3m Book
Produce Month end reports
Manage, Monitor and control debtors collection
Drive collection targets
Deal with lawyers.

Review Exports Invoices, v Purchase Order, ensuring correct pricing, correct freight and VAT treatment
Monitoring completeness of Delivery notes, ensuring all Delivery notes invoiced in correct period
Maintaining the installation schedule, Approving Installation payments on CRM
Review of balance sheet reconciliations;
Ensuring the proper stock procedures are followed, performing monthly stock recons, calculating monthly profit and loss on stock;
Review and sign off of creditor’s reconciliations for payment and all credit notes passed;
Maintain the fixed assets register and finance lease schedules;
Compile the annual audit pack and communicate with the auditors to ensure the company’s financial year end and audit gets completed smoothly;
Compile the monthly management packs that required by the finical director
Prepare the annual financial statements and all Tax, VAT, and other statutory requirement that required by the financial manager

Duties to include: Manage all phases of Accounts Payable, Receivable and department budget
Calculate and distribute wages and salaries
Prepare regular reports and summaries of accounting activities
Prepare financial statements and debtors' listings
Verify recorded transactions and report irregularities to management
Providing direction to the night audit team so as to ensure proper revenue reporting
Reviewing all ledger details guest ledger, city ledger and deposit ledgers to validate proper payment and revenue posting
If any imbalance or difference found on the ledger then co-ordinate with the PMS team to resolving the same
Review the postings, payments, revenue and guest balance reports on a daily basis
Enters invoices into accounts payable system weekly after verifying a purchase order was received from ordering department head and obtaining General Manager's approval
Forecasting cash payments and anticipating challenges arising from limited cash flow
Ensuring that cash flows are adequate to allow business units to operate effectively
Maintain banking relationships and negotiating loans and merchant services for business units
Maintains files of all contracts, insurance policies, tax reports, expenses, payroll
Maintaining and transferring money between bank accounts as required
Performing numerical analysis of data and formulating conclusions and/or solutions

We are looking for a Senior accountant to oversee general accounting operations by controlling and verifying our financial transactions.
Senior accountant responsibilities include reconciling account balances and bank statements, maintaining general ledger and preparing month-end close procedures.
A successful Senior accountant combines excellent analytical skills with a thorough knowledge of accounting principles to analyze financial reports and forecasts.


Senior accountant duties also include ensuring accuracy and effectiveness in all of our accounting tasks.

We are looking for an experienced Senior accountant to oversee general accounting operations by controlling and verifying our financial transactions.
Senior accountant responsibilities include reconciling account balances and bank statements, maintaining general ledger and preparing month-end close procedures.
A successful Senior accountant combines excellent analytical skills with a thorough knowledge of accounting principles to analyze financial reports and forecasts.
The ideal candidate has also experience collaborating and/or managing a team of accountants and junior accountants.

Financial planning and monthly rolling forecast
Monthly reporting of results to parent organization
Preparation and analysis of Management reports with suitable recommendations
In charge of monthly accounting
Compliance with statutory requirements & returns
Maintaining record of sales pipeline, orders, customer price quotes
Implementation of accounting policies and monitoring of internal controls.
Knowledge of Accounting system and tax related regulation.
Updating and maintaining records for Capex.
Includes preparation and issuance of monthly Project Activity reports.
Managing accounts receivable and customer collections
Monthly information reporting to support management decision making
Special projects

Outline of Duties & Responsibilities:
Asset Management - Implement, maintain and adhere company policy of asset management/Monthly update and maintenance of assets purchased,sold and scrapped/Monthly update and maintenance of wear and tear schedule/Monthly update and maintenance of installment sale agreement register/Ensuring that accounting policy in respect of assets is adhered to.
Debtors and receivables - Implement, maintain and adhere company policy of debtor's management/ For new debtors applications ensuring that credit application with supporting documents are received and necessary credit checks have been done/Timely collection of outstanding debtors amounts/Weekly reporting of outstanding debtors to Group Financial Manager/Ensuring invoicing procedures of company are adhered to/ Invest gating and reporting to Group Financial Manager reasons for credit notes and signing of credit notes/Reporting quantity and value of credit notes to Group Financial Manager/Signing off of monthly debtors reconciliations/Ensuring that accounting policy in respect of debtors is adhered to.
Creditors and payments -Implement, maintain and adhere company policy of creditor's management/For new creditor applications ensure necessary company procedures are followed/ Reviewing, invest gating queries and signing of all creditor reconciliations/Reporting to Group Financial Manager queries on creditors reconciliations older than 60 days/Ensuring that authorization limits for purchases are adhered to/Managing and reporting of outstanding orders/Managing and reporting of work in process/Ensuring that accounting policy in respect of creditors is adhered to.
Stock - Implement, maintain and adhere company policy of stock management/Attending and reviewing of stock take procedures/Reporting of stock take variances to Group Financial Manager and risk department/Ensuring that accounting policy in respect of stock is adhered to.
Bank and cash- Implement, maintain and adhere company policy of cash management/ Daily reporting of cash
VAT/TAXES Statutory requirements - Ensuring that all legislative requirements in terms of tax laws are met/Monthly accounting of deferred and normal tax on accounting system/Ensuring that accounting policy of company in respect of taxes is adhered to.
Salaries/wages/Staff - Implement, maintain and adhere company policy of salaries and wages/Reviewing of weekly and monthly payroll with all supporting documentation/Reporting of discrepancies on payrolls to each individual head of department/Ensuring timely payment of all deductions to various entities/Ensuring that accounting policy of company in respect of salaries and wages are adhered to/Ensure that all personnel records are up to date for each employee/Ensure that leave records are properly maintained and in line with company policy/Ensure that all staff are correctly managed and tasks allocated fairly and that all employees/understand their duties and responsibilities/Coaching on correct on the job procedures/Performance Management of staff according to the policy of the company.
Journals - All journals must be completed on the prescribed journal document/All journals must be accompanied with supporting documentation and a comprehensive description must be provided on the journal/All journals must be authorized by the Financial Manager before capturing on the accounting/system/ All journals must be filed in numerical order by one person and kept in the office of the Financial Manager.
Reporting dates - Management accounts, profit and Loss Statements,Balance Sheet and supporting schedules, asset register, installment sale / Finance agreement schedule handed in at Group Financial Manager on 6th working day of every new month including commentary on budget variations/ Debtors and Creditor's reconciliation finalized and signed off on 20TH of every month/ VAT reconciliation and calculation on 20th of every month/ Cash flow forecast for next month 20th of every month/Legislative forms submitted to various entities on their cut off dates/ weekly payroll on every Wednesday/Monthly payroll on 20th of every month/ Outstanding leave balance to Head of Departments on 20th of every month.
IT - Ensure that timely backups are made of financial information/ The Company operating procedures for IT software is properly implemented,managed and maintained/ regular maintenance of users on accounting and payroll system. Remove resigned employees/Proper authorization levels for new employees at all levels.
Fraud Prevention - Ensure that proper Internal Controls are in place to prevent fraud/ Application and implementation and monitoring of these to ensure compliance across all Departments.
Risk/Insurance - Ensure that all company assets are adequately insured in line with company pol cy/ Ensure that the company meets all insurance requirements of the countries in which the vehicles operate/ Provide detailed report o