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JOB DESCRIPTION AND SCOPE OF WORK:
TRIP CASH, TOLLS AND DOCUMENTATION
Prepares for trips by counting cash and issuing cash in accordance to Toll request forms, ensuring the forms are correctly filled out and authorised. Additional details or erroneous requests must be reverted to operations for attention.
Accounts Administrator ensures all drivers must sign for having received any cash given to them for trip expenses.
On return of the Driver:
Checks driver tolls before closure of a trip sheet and reconciles receipts for toll and other expenditures.
Uses Trip Master File and Daily Operations Minutes to account for and reconcile trip documentation, ensuring that all trip documentation has been returned by drivers on the close of trips.
Accounts Administrator endorses that trip documentation is correct by signing the Debriefing Endorsements Form before the trip is closed and the incentives are calculated.
Where receipts are missing, the Accounts Administrator escalates them to the Operations Department and Accounts Manager.
Reconciles Korridor account with orders, checking for any variance in schedule’s vs orders issued by Operations and the receipts returned by the drivers.
Performs a monthly reconciliation of Korridor and the toll schedules and ensures that each entry has the corresponding required documentation.
Liaison with Operations and Human Resources with regard to possible deductions relating to cash advances or missing documentation relating to trip expenses: this is done using the Monthly Toll Receipt Reconciliation format and follow-up Google Sheet.
PETTY CASH
Checks opening and closing balances at the beginning and end of each day, reconciles balances with tolls and petty cash receipts ensuring that each transaction has matching paperwork including toll requests, cash requisitions, receipts and or invoices.
Variances must be alerted to the attention of the Accounts Manager as soon as they occur.
Maintain cash and toll schedules and ensures they are accurate and up to date i.e. matches paperwork.
Cash must be secured each day before clocking out.
Participates in Weekly and ad-hoc cash counts with Accounts Manager.
Prepares and hands over cash schedules on a weekly basis for entry into pastel by bookkeeper.
WEEKEND CASH HANDOVER
Prepares weekend cash floats in line with requests forwarded by Operations, Driver Debrief and Workshop.
Ensures handover is signed for and escorts departmental representatives to onsite safes each Friday afternoon before clocking out.
Each Monday the Accounts Administrator reconciles weekend cash floats handed to Operations, Driver Debrief and Workshop. The Accounts Administrator ensures all cash issued over the weekend is accounted for by invoices, receipts, toll receipts and any other documentation.
The Accounts Administrators and the receiver sign for the cash handback on Monday, ensuring that the cash balances with weekend issues.
Variances or missing receipts and documentation must be brought to the attention of the respective Head of Departments and the Accounts Manager as soon as they arise.
Liaises with security to identify trucks returned over the weekend. Ensures that all documentation is returned to the Accounts Administrator for trips closed by operations over the weekend. Missing documentation to be brought to the attention of Administration manager and Operations Department.
PASTEL ACCOUNTING RELATED TASKS
Invoicing
Monthly fuel data capturing and allocation to Pastel.
Maintains and reconciles the bank statements and converts to journal format for Pastel on weekly basis for handover the Administration Manager.
Maintains and reconciles the Monthly Driver Subsistence Allowances paid and advanced to drivers and converts to journal format for Pastel on a monthly basis.
CANTEEN
Coordinates the daily activity of the canteen staff.
Coordinates with canteen staff to order groceries in time and that minimal stock levels are maintained to service staff canteens.
Prepares weekly and monthly payments to canteen service providers and reconciles supplier accounts.
Ensures that online records for cashless systems are updated and are maintained.
Completes monthly hygiene inspections and files records to certify that the canteens are well maintained and hygienic.
Liaison with SHEQ coordinator on any and all hygiene best practices and safety requirements with regard to the canteen.
OTHER
Assists the Accounts Team in Monthly Stock take Count and final inventory sign off.
Assists Accounts Manager and Bookkeeper with routine organized filing.
IN ADDITION: ANY AND ALL OTHER DUTIES NEEDED BY MANAGEMENT WITHIN YOUR REALM OF EXPERTISE AND CAPABILITY.

Oversee daily transactions, including accounts payable/receivable, general ledger and bank reconciliations
• Participate in regular tax audits and payroll
• Prepare budgeting reports and forecast revenues
• Manage month-end and year-end closing
• Monitor the daily performance of the accounting department
• Organize financial data into useable information and maintain updated records
• Track the progress of financial and accounting objectives
• Establish accounting policies and procedures, aligned with company’s targets
• Ensure compliance with statutory obligations such as PAYE, VAT, WHT, NAPSA, Workers Compensation, are adhered to, in a timely manner.

Record day to day financial transactions and complete the posting process
Verify that transactions are recorded in the correct day book, suppliers ledger, customer ledger and general ledger
Bring the books to the trial balance stage
Perform partial checks of the posting process
Complete tax forms
Enter data, maintain records and create reports and financial statements
Process accounts receivable/payable and handle payroll in a timely manner

Record day to day financial transactions and complete the posting process
Verify that transactions are recorded in the correct day book, suppliers ledger, customer ledger and general ledger
Bring the books to the trial balance stage
Perform partial checks of the posting process
Complete tax forms
Enter data, maintain records and create reports and financial statements
Process accounts receivable/payable and handle payroll in a timely manner

Duties and Responsibilities

* Give input to the Africa strategy process and make sure that projects undertaken are in line and contribute to strategic objectives.
* Provide specialized modeling, analysis, and reporting on projects undertaken by the Africa Business Unit, which will include (but not limited to):

* New business ventures;
* Revised structuring of existing business ventures;
* Significant capital expenditure
* Supply deep financial and commercial insights to ensure the integrity of inputs as well as outputs of projects/tasks.
* Initiate & maintain efficient cross-functional group and local team buy-in as well as integration.
* Actively work to remove and influence barriers to change as relevant to the allocated projects/tasks.
* Appropriate and timely communication to all stakeholders including the executive teams.
* Deploy project management principles & reporting where relevant.
* Help build capability in Africa business unit by providing expertise, mentoring & coaching.

Duties to include:
Completing Management Accounts
Managing Debtors and Creditors
Making payments to suppliers
Reconciliations
Production of monthly management reports
Preparation of financial forecasts and budgets

The position requires considerable knowledge of basic accounting principles and accounting functions. This individual is responsible for the general ledger, job cost, bank reconciliations and accounts payable.
Additional responsibilities include performing monthly closings, maintenance of accounting files, and preparation/organization of various financial forms, reports, and financial analyses, etc. This individual may be asked to assist with ad-hoc projects and general office support tasks when necessary.
These responsibilities and tasks will be coordinated with and supervised by the Senior Project Controller.

Handle and process all aspects of construction payables, including coding, processing contract award work sheets and maintenance of the job cost chart of accounts.
Process contractors payment applications for monthly billings
Assist in the preparation of loan draws and capital calls from both Joint Venture partner and parent company.
Assist in the preparation of Joint Venture, Lender and company financial reporting requirements.
Perform monthly close and related journal entries, using JD Edwards.
Monthly review of job cost activity ensuring consistent and proper coding.
Monitor fixed asset activity in detail. Generate month-end depreciation and amortization entries.

Maintaining financial reports, records, and general ledger accounts.
Preparing journal entries, analyses, and account reconciliations and assisting with monthly close processes.
Contributing to the development and review of annual operating budgets and performance projections.
Maintaining documentation for accounts payable, purchasing and conducting internal audits.
Performing monthly balance sheet reconciliations.
Meeting processing and reporting deadlines.
Responding to information requests, reviewing financial statements, and assisting with audits.

Summary of Role
The Finance Manager is responsible for overall financial operations management, ensuring accuracy in financial reporting, efficient forecast and budgeting process, cash flow planning, statutory compliance and providing management with information relevant to aid decision-making.
Duties and Responsibilities
Strategy
Formulate and implement finance objectives and strategies, including financial, currency & interest rate risk, treasury & working capital management policies, cost containment & financial strategies.
Financial & Operational Management
Ensure all accounting processes and internal controls are appropriately applied
Provide information to manage risks and cost control in the company.
Carry out business modelling and risk assessments.
Oversee and update the company Fixed Asset Register (FAR).
Ensure all company projects are adequately accounted for.
Provide product costing inputs to inform the pricing decisions of the commercial function.
Responsible for coordinating monthly forecasting inputs for the purpose of business forecasting and other business reviews.
Develop and implement business models to assess the company’s business performance, significant events and progress against business financial objectives.
Oversee preparation of all month end, quarterly and annual accounting activities
Enhance and strengthen accounting systems, processes, tools and control systems.
Budgeting & Forecasting
Coordinate timeous preparation and submission of budgets and forecasts.
Monthly performance reporting and variance analysis plus developing tools to aid analysis of variance and planning.
Prepare monthly OpEx and CapEx spend control against budget and ensure alignment with budget.
Coordinate the preparation and timely submission of monthly rolling forecasts.
Prepare daily cash flow forecasts.
Audit
Organize and coordinate the preparation of year end audits and any other ad hoc audits that may be required.
Timely preparation of annual audited financial statements.
Regulatory Compliance & Tax Planning
Ensuring timely submission of quarterly financial information to Zambia Information
Communication & Technology Authority (ZICTA) and process payment for annual operating and spectrum fees.
Ensuring timeous preparation and filing of ZRA returns and payments.
Liaising with tax authorities on resolution of any tax compliance issues that may arise.
Support the business on tax issues surrounding product offering and overall strategy.
Ensuring correct and optimal claims of input VAT
Assessing and advising on taxation impact on various business initiatives.
Review of business cases for various products/initiatives for taxation impact.
Team Management
Managing and providing leadership to supervised staff, including work distribution, training and managing team performance based on set Key Performance Indicators (KPIs)

Creating, controlling and monitoring financial, administration and inventory systems and teams.
Maintaining internal financial/administration/inventory controls.
Be involved in budget forecasting, preparation, while ensuring compliance work plan and program activities as well as budget tracking.
Preparation of financial and management accounts and the supporting schedules.
Cashbook maintenance, general ledger and prepare ad hoc management reports.
Assist in supporting the Administration functions eg staff development strategies, office upkeep, continuous updating of personnel files i.e contracts, job description, letter of appointment, certificates, payslip.
Payroll generation and management.

* Develop financial and logistics plans in accordance with the long-term strategy.
* Together with the MD, drive the financial planning of the company by analyzing its performance and risks.
* Retain constant awareness of the company’s financial position and find solutions for potential risks.
* Conduct analysis to make forecasts and report to local and global managers.
* Reviewing, monitoring, and managing budgets & cash flow.
* Closely monitor all G/L accounts activities and intercompany reconciliations, accruals, etc.
* Creation of internal reporting on cost centers, profit centers and margins.
* Prepare timely and detailed reports on financial performance on a monthly, quarterly and annual basis to local and global management team as well as managing the company’s finance & ERP IT system (SAP B1).
* Oversee all audit and internal control operations and be the point of contact for banks, auditors, and tax authorities.
* Ensure compliance with financial laws (IFRS) and guidelines.
* Payroll: oversight of monthly payroll (compilation outsourced), statutory submissions & assist with ad hoc HR / staff-related queries.
* Develop Basic Operating Procedures for sales, service, and logistics and monitor their effectiveness. * Oversee all processes related to ordering processing, purchasing, and logistics.

Maintaining financial reports, records, and general ledger accounts.
Stablish and maintain internal controls
Preparing journal entries, analyses, and account reconciliations and assisting with monthly close processes.
Compiling and presenting financial and budget reports.
Auditing and analyzing financial performance and statements
Maintaining documentation for accounts payable, purchasing and conducting internal audits.
Contributing to the development and review of annual operating budgets and performance projections.
Performing monthly balance sheet reconciliations.
Keeping informed of regulatory requirements

Group reporting and Divisional accounting
Review and consolidate group financial accounts
Prepare & review group management accounts
Prepares financial statements for the board
Review the reports for correctness and recommends appropriate remedies
Exception reports on group accounts monthly expenses
Leading the external audit process
Circulation of the daily reports & any other ad hoc reports as requested by the Finance Director
In charge of the financial processing and reporting for a new division implementing Group accounting policies
Preparation and submission of tax returns
Liaison with external and internal auditors

Duties and Responsibilities:

Develop high-quality business strategies and plans ensuring their alignment with short-term and long-term objectives
Lead and motivate subordinates to advance employee engagement develop a high performing managerial team
Oversee all operations and business activities to ensure they produce the desired results and are consistent with the overall strategy and mission
Make high-quality investing decisions to advance the business and increase profits
Enforce adherence to legal guidelines and in-house policies to maintain the company’s legality and business ethics
Review financial and non-financial reports to devise solutions or improvements
Build trust relations with key partners and stakeholders and act as a point of contact for important shareholders
Analyze problematic situations and occurrences and provide solutions to ensure company survival and growth
Maintain a deep knowledge of the markets and industry of the company

Duties and Responsibilities:

* To manage and coordinate site-based financial support to the Business.
* To drive and consolidate regional sites' financial management and reporting, ensuring that the information is correct and reconciled.
* To provide regular and ad hoc analytics and performance dashboards that act as an early warning system; provide insight into the Operation, and facilitate decision making.
* To ensure corporate governance compliance across the regional sites.
* To be responsible for capacity-building efforts of regional finance teams.
* Conduct inventory analyses relating to purchases and usage of different product items.
* Conduct creditors’ analyses and report accordingly.
* Oversee the monthly regional sites petty cash, credit card, and petrol card reconciliations.
* Participate in the year-end audit process to ensure deadlines are met by regional sites including year-end stock counts.
* Through the regular review, ensure that there are no high-risk audit exceptions.
* Analyse month-end reconciliations and related analysis of all regional site accounts.
* Prepare the submission and monthly reconciliation of any statutory returns including VAT, Income Tax, and payroll taxes for all regional sites.
* Prepare and implement any additional financial reports and statements for financial analysis, forecasting, trending, and results in analysis.
* Review and confirm the commentary per site.
* Perform comprehensive reviews of regional financial reports and identify and implement preventative and corrective actions to address issues found during the reviews.

Duties and Responsibilities:

* Planning and performing operational and financial audits * Identifying business process risks.
* Developing testing methodologies to evaluate the adequacy of controls.
* Documenting the results of the evaluations.
* Developing recommendations and reports based on audits and presenting these ideas to senior management.
* Formulating professional development and educational plans for junior staff members.
* Planning and allocating resources and individuals in accordance with skills and schedules.
* Part of the management team.
* Plan audits with reference to year ends and deadlines.
* Manage and train audit trainees.
* Supervise others on the job.
* Report directly to director.
* Report to clients and manage client relationships.

Duties and responsibilities:

* Preparing accounts and tax returns.
* Monitoring spending and budgets.
* Auditing and analysing financial performance.
* Financial forecasting and risk analysis.
* Advising on how to reduce costs and increase profits.
* Compiling and presenting financial and budget reports.

Coordinating and developing internal auditing processes.
Developing and implementing policies and procedures.
Supervising and conducting independent audits.
Preparing analysis for departments.
Conducting investigations on irregularities and errors.
Drafting recommendations on corrective measures.
Advising executives.

Planning and designing auditing projects and necessary tasks to be completed.
Assigning roles to various members of the auditing team.
Ensuring standards of quality and accuracy are maintained in audits and other financial reports.
Meeting with management and stakeholders to discuss findings and audit outcomes.
Developing strategies for junior auditors to improve their work outputs.
Overseeing staff and acting as a middle-man for team needs and requirements.
Assisting in the auditing process as and when required.
Submitting audits and reports in a timely manner for further analysis by management.
Remaining up to date with developments in relevant legislation and the field in general.
Reporting auditing issues and assisting in resolving them.

Prepares monthly management accounts
Document financial transactions by entering account information.
Recommend financial actions by analyzing accounting options.
Summarizes current financial status by collecting information; preparing balance sheet, profit and loss statement, and other reports.
Substantiates financial transactions by auditing documents.
Maintains accounting controls by preparing and recommending policies and procedures.
Guides accounting clerical staff by coordinating activities and answering questions.
Reconciles financial discrepancies by collecting and analyzing account information.
Secures financial information by completing data base backups.
Maintains financial security by following internal controls.
Prepares payments by verifying documentation, and requesting disbursements.
Answers accounting procedure questions by researching and interpreting accounting policy and regulations.
Complies with tax laws ensuring timeous submissions
Prepares special financial reports by collecting, analyzing, and summarizing account information and trends.

Reviews incoming order forms for proper coding, quantities requested, and authorized approvals; inspects and verifies supplies received against invoice; initiates requests for vendor corrections.
Contacts approved vendors to process paperwork related to supply requests, including small purchase orders, purchase requisitions, and check requests.
Ensures customer satisfaction and positive rapport with vendors.
Performs clerical duties related to maintaining stock inventories and stockroom; may operate a computer terminal and/or personal computer.
Performs miscellaneous job-related duties as assigned.
Attending to all Supplier queries and further strengthening already established relationship profiles with supplier core and related personnel
Preparing all payment advices and payment instruction effect for onward review by the Accountant and Directors (including General Manager) before initiating sign off and final presentation

Provide accounting and clerical support to the accounting department.
Type accurately, prepare and maintain accounting documents and records.
Prepare bank deposits, general ledger postings and statements.
Reconcile accounts in a timely manner.
Daily enter key data of financial transactions in database.
Provide assistance and support to company personnel.
Research, track and restore accounting or documentation problems and discrepancies.
Inform management and compile reports/summaries on activity areas.
Function in accordance with established standards, procedures and applicable laws.

Responsible for various tasks within the accounts department
Purchase ledger, sales ledger, credit control
Bank reconciliations
Expenses and petty cash
Process weekly and monthly cheque runs
Assist with production of monthly P&L accounts

Reporting and Analyzing Accounts
Accurate processing of intercompany supplier invoices
Accurate processing of intercompany debtor invoices
Intercompany reconciliation
Oversee reconciliation of creditors accounts
Oversee reconciliation of debtor’s accounts
Attending to debtors & supplier queries
Compile reports for management
Assisting with stock takes
Any other duties assigned from time to time.

Duties and Responsibilities:

* Conduct risk-based internal audits in accordance with the approved audit plan, including identification * and assessment of risks and internal controls, reviewing, analyzing and documenting audit evidence, * and understanding and documenting business processes, procedures, and systems.
* Perform checks to determine compliance with company policies and procedures, as well as relevant in-country laws and regulations.
* Investigate and determine causes of exceptions identified through the monitoring of the continuous control * process.
* Ensure compliance with the International Standards for the Professional Practice of Internal Auditing * (Standards), as prescribed by the Institute of Internal Auditors (IIA), and the company’s Internal Audit * Charter and methodology.
* Prepare and ensure execution of audit programs for planned audit engagements.
* Perform testing and fieldwork including calculations, observations, confirmations, vouching, tracing, * scrutinizing, enquiry, etc.
* Prepare appropriate audit working papers and filing them with evidence in an audit working paper file * according to a prescribed format.
* Draft audit reports with findings, risks, root causes and value-adding recommendations based on a * prescribed format.
* Conduct follow-up audits to determine the implementation and adherence to recommendations made * during previous audits, by evaluating and monitoring corrective action implemented by management.
* Conduct special investigations and other ad-hoc projects as and when requested by management.
* Assist in documenting current business processes and related operating procedures and systems (both * narrative and flow diagrams).
* Perform process improvement reviews and make value-adding recommendations to improve the efficiency and effectiveness of the business processes.
* Assist with implementation of continuous auditing and combined assurance initiatives.
* Develop and maintain industry-based knowledge.

Duties and Responsibilities;
* Meeting individually with clients to determine their financial objectives, risk tolerance, income, expenses, and assets.
* Offering strategic advice on products and services, such as investments, insurance coverage, and debt management tools.
* Securing stocks and bonds and establishing progressive savings accounts.
* Moving money from accounts per industry and federal regulations.
* Performing market research to stay current with financial trends.
* Preparing financial documents, such as income projections and investment reports.
* Maintaining compliance with all rules and regulations in the financial industry.
* Identifying and pursuing potential clients to maintain a strong client base.

Duties and Responsibilities:

Adding value to the PCC process by knowing the company and industry through research and ongoing awareness. Calculating risk grade for the obligor and providing relevant credit comments at PCC.
For existing deals, ensure that security and facility documentation in place
Approval vs decline budget - Max 40% of deals to be declined
Evaluation of key risk areas and commercial viability of the
transaction and facilities proposed.
Ensure quality credit paper.
An accurate and thorough assessment of the past and future performance of the client. Approval and recommendation of transaction/facilities based on a sound credit principle as set out in the Credit Standard and Credit policy.
Ensuring that checklists are completed thoroughly and accurately Understanding and an ability to discuss pricing, ROE, capital use, concentration, correlation, and discounting.
The building of relationships within the greater Credit teams, Front Office (BDO's / Suppliers), Legal and the Discounting Team based on mutual respect.
Customer centricity within an appropriate risk/return matrix.
Appropriate discussion / engagement with the BDO / Supplier /
Client to facilitate credit analysis process and in-depth understanding of the client’s business
Liaison with discounting and legal for document preparation, correct capture of conditions of sanction.
Ensure CP’s are met and legal and security documentation is in place and confirmation of security values.
Correct discounting and loading of limits (with particular reference to Stucky system relating to Working Capital Solutions)
Filing of all hard copies and soft copies of correspondence. Actively participate in the recovery process when required
Awareness of the credit environment in general and about
the source of cash flows is emanating from ongoing credit monitoring in respect of transactions executed under MWAR.
Development of the technical and soft skills of the team with a view to closing identified gaps
Monitoring of performance of the team members, praising where needed and addressing poor performance promptly where needed
Assistance in helping team members put their Personal
Development Plans (PDP’s) into action

Duties to include
Ledger Reconciliations
Raising Journals
Handling the cash book, petty cash

Duties and Responsibilities:

* Gathering and interpreting information to evaluate the efficiency of financial procedures.
* Analyzing key financial data and advising senior management on strategic planning.
* Developing and implementing cost-effective financial policies and procedures, as well as mitigating financial risks.
* Preparing financial reports and budgets, as well as controlling and forecasting income and expenditure.
* Overseeing accounting procedures and supervising junior financial department staff.
* Monitoring auditing and taxation practices, as well as evaluating benefits and compensation packages.
* Ensuring that financial management policies and procedures adhere to regulatory standards.
* Performing financial recordkeeping, as well as protecting sensitive and confidential information.
* Keeping informed of regulatory requirements and best practices in management accounting.

Overall management of debtors & creditors clerks
Accurate processing of intercompany supplier invoices
Accurate processing of intercompany debtor invoices
Intercompany reconciliation
Oversee reconciliation of creditors accounts
Oversee reconciliation of debtor’s accounts
Attending to debtors & supplier queries
Compile reports for management
Assisting with stock takes
Any other duties assigned from time to time.

Overall management of debtors & creditors clerks
Reporting and Analyzing Accounts
Accurate processing of intercompany supplier invoices
Accurate processing of intercompany debtor invoices
Intercompany reconciliation
Oversee reconciliation of creditors accounts
Oversee reconciliation of debtor’s accounts
Attending to debtors & supplier queries
Compile reports for management
Assisting with stock takes
Any other duties assigned from time to time.

Create and analyze liability, asset, and capital accounts by compiling electronic data and required documentation
Summarize and prepare financial status and transactions reports, including a profit and loss statement, and other necessary reports
Comply with all federal, state, and local protocols including legal requirements, and interpret new and existing legislation
Create a Standard Operating Procedure (SOP) manual for accounting policy and regulations, and roll out reconciliation procedures
Monitor and maintain a new audit system by implementing new policies and procedures in the finance department
Guide junior accountants and other staff by answering questions and coordinating informational classes
Focus on tax compliance, state business registration, contract review, and non-profit tax filing
Play a vital part in the company's financial management which includes all account reconciliations and reporting to necessary parties
End of month dashboard reports, posting into Pastel, recons, schedules, purchases

Duties and Responsibilities:

* Lead the inputs for the formulation of the regional budget.
* Consolidate the regional annual budget inputs, conduct reasonableness checks and submit to the Group Finance Manager.
* Liaise with regional sites regarding capex budget submissions and collate the capex budgets for the region.
* Closely monitor regional budget vs actuals and drive corrective initiatives where necessary.
* Coordinate the weekly and monthly financial reporting from regional sites to ensure that it is accurate and on-time.
* Coordinate the region’s weekly, monthly and yearly financial close and take responsibility for accurate reporting within the defined deadlines, including stock takes and debtors’ invoicing.
* Perform comparative analyses on the financial system to assess the results to budget, forecasts and last year to test accuracy and reasonableness.
* Oversee prompt resolution of queries / reconciling items.
* Consolidate commentary from regional sites and submit to the Group Finance Manager on the weekly and monthly financial results being reported.
* Perform a weekly debtors’ analysis and in-depth interrogation of any debtor over terms.

Duties to include
Direct and monitor all financial activity of the organization
Manage company cash flow
Outline and implement company-wide budget plans
Prepare company financial statements monthly and annually, as needed
Oversee all accounting work and set up internal and external audits to ensure the accuracy of information
Use data analysis to strategically forecast financial trends
Work with and advise the investment team on solid financial decision making to increase profits and minimize losses
Provide strategic financial planning advice to upper management for long-term growth
Establish internal work processes for financial department (including accounting and billing) and monitor their progress
Maintain and manage investor client relationships
Analyze and interpret financial data and present the information with reports and presentations to the board of directors and executive director
Stay abreast of current market trends and patterns and act accordingly
Asses company spending and work to reduce costs
Manage the finance department, training any new employees as necessary
Have a clear understanding of and adhere to current laws and regulations

Duties and Responsibilities:

Identify business risks and internal controls already implemented through independent assessment and engagement with the senior leadership.
Evaluate the adequacy of controls.
Recommend the most appropriate controls (where non-existent), aligned to organizational policies and procedures. Conduct a risk assessment of assigned areas within required timelines.
Formulate a risk-based internal audit plan on an annual basis to offer comprehensive audit coverage to the Group. Develop and implement complex audit test plans.
Determine the scope and approach of audits in conjunction with the Finance Director.
Implement risk-based audit programs in accordance with the Annual Audit Plan and Audit Methodology.
Conduct audit testing of specified processes and platforms to test the adequacy of the design and operational effectiveness of controls.
Ensure test results are documented on audit working papers.
Evaluate the test results and make recommendations to correct unsatisfactory conditions.
Follow up on queries raised by the Executive Head of Finance upon reviews of working papers and conclude on audit test results.
Validate audit issues identified through discussion with management and a review of mitigating controls.

Cash reports (daily banking & daily bank balances report)
IT2Net weekly bank balances report and uploading
Weekly NEC wages payment processing
Updating (posting) the Debtors age analysis as per daily banking reports
Follow up on unknown deposits (Marketing/ Banks)
Bank reconciliations
TT payments submission to the bank
Debtor inter-company confirmations
Month end journals
Debtors due report to Head office- monthly
Balance sheet GL recons
Cashflow forecast preparation and uploading on Cash Analytics platform

Record fixed assets by creating and supervising a system of procedures, forms, and controls
Recommend any updates to accounting policies affecting fixed assets to management
Record in the accounting system newly acquired fixed assets and those disposed
Track, compile, and record project costs in fixed asset accounts; close out the accounts at the completion of the projects
Perform reconciliation of fixed asset subsidiary ledger balance with summary-level account in the general ledger
Perform depreciation calculation for all fixed assets
Perform revision and update on the detailed schedule of accumulated depreciation and fixed assets
Find out fixed assets’ obsolescence potential
Carry out periodic reviews on intangible assets’ impairment
Carry out inventory counts of fixed assets physically Recommend fixed assets that should be disposed off to management
As may be requested by management, perform fixed asset related analyses
Create fixed asset related audit schedules, and collaborate with auditors on their assignments
Track Company’s fixed asset spending in relation to its capital budget, as well as management authorizations.

Spearheading the company’s financial strategy, development, implementation and control.
Ensure that all the company's financial practices are compliant with statutory regulations and legislation.
Building and maintaining relationships with key stakeholders such as banks and auditors, concerning business financing, provision of required financial information etc.
Managing information systems and technology strategy formulation, implementation and operation.
Ensuring management accounts are reported on time.
Financial risk management and corporate governance.
Bottom-line responsibilities in terms of profitability and cash growth.
Treasury and cash management.
Implementing effective and efficient working capital management.
Timeous, relevant, reliable and accurate reporting of financial performance to local management, companies' SA team and other key stakeholders.

Duties to include
Planning, studying, and collecting data to determine costs of business activity such as raw material purchases, inventory and labour
Analysing data collected and recording results
Analysing changes in product design, raw materials, manufacturing methods or services provided, to determine effects on cost
Analysing actual manufacturing costs and preparing periodic reports comparing standard costs to actual production costs
Recording cost information for use in controlling expenditure
Making estimates of new and proposed product costs
Providing management with reports specifying and comparing factors affecting prices and profitability of products or services
Assisting in month-end close of the General Ledger
Responsibility for conducting physical inventories counts and inventory reconciliations

Duties to include
Ledger Reconciliations
Raising Journals
Handling the cash book, petty cash

You will be responsible for maintaining a debt collection portfolio and visiting client on site
Updating client records
Contacting clients by telephone or letter
Negotiating payment plans
Preparation of statements
Administrative duties

Receiving cash.
Issuing cash.
Performing daily cash reconciliations and preparing cash for deposits.
Balancing, reconciling and reimbursing various accounts.
Maintaining daily account of the daily transactions.
Making daily, weekly and monthly transaction reports.
Performing other finance cash book duties.
Adhere to safety health environment and quality systems

Duties to include
Ledger Reconciliations
Raising Journals
Handling the cash book, petty cash

Duties and Responsibilities:

* Create detailed sales plans and pipelines to sustain and surpass targets.
* Manage the entire sales cycle from: finding a client; securing a deal; completing delivery.
* Promote new products / services to existing customers.
* Provide professional aftersales support to retain customers and increase loyalty.
* Champion customers complaints and queries to ensure prompt responses and satisfactory resolutions.
* Advocate for the customer within the organisation. * Report on the status of the customers and keep accurate records of sales and payments data.
* Attainment of performance objectives.

Duties and Responsibilities:

* Create detailed sales plans and pipelines to sustain and surpass targets.
* Manage the entire sales cycle from finding a client; securing a deal; completing delivery.
* Promote new products/services to existing customers.
* Provide professional aftersales support to retain customers and increase loyalty.
* Champion customer's complaints and queries to ensure prompt responses and satisfactory resolutions.
* Advocate for the customer within the organization. * Report on the status of the customers and keep accurate records of sales and payments data.
* Attainment of performance objectives.

* Manage the integrity of financial records and provide assurance of an accurate and complete financial recordkeeping system for the entire Asset Finance Division.
* Timely and accurate financial reporting of management information and monthly Exco reports, including key ratios and variance analysis.
* Preparation of annual budgets, in line with the divisional strategy and aligned with group requirements.
*
* Custodian of all divisional financial transactions by controlling the financial process, risk, and expenditure against budget.
* Drive the implementation and maintenance of a suitable level of financial control in the finance operations of the division.
* Monitor all business expenses against budget and divisional plans.
* Management of all banking relationships on an ongoing basis.
* Ensure that Asset Finance complies with relevant laws and regulations e.g. financial, taxation, etc.
* Contribute to the implementation of Business and Finance strategy.
* Drive automation and system improvements, by identifying gaps and working with the IT team to find and develop solutions.
* Provide assistance on the IT development of MIS to ensure effective reporting.
*
* Leadership, guidance, and mentoring of the divisional finance team.
* Ensure that the divisional finance team is appropriately staffed and has the necessary skills.
* Ongoing performance management of the finance team.
*
* Represent the company as a nominated director on securitization structure governing bodies.
* Ensure that timely and accurate reporting for securitization structures.
* Ensure that all securitization covenants are met at all times.
* Manage the preparation of the Annual Financial Statements in terms of IFRS and companies act.
* Verify the accuracy of, and sign off statutory and tax packs for all Asset Finance entities.
* External auditor liaison and resolution of all issues or concerns identified.

Duties and Responsibilities;
* You are responsible for the monthly accounting to trial balance and coordination of key control accounts.
* Maintain an accurate general ledger, you supervise journals, cash book batches.
* Perform monthly payroll calculations.
* Reviewing inventory entries and investigate deviations in the system.
* Answer questions from suppliers and customers regarding invoices, payments, and other financial questions.

Managing financial statements
Record day to day financial transactions and complete the posting process.
Reconcile sales taxes, payroll taxes and bank accounts at the end of each month.
Monitor financial transactions and reports.
Process accounts receivable and payable.
Process checks.
Understand ledgers.
Work with an accountant when necessary.
Handle monthly payroll using accounting software

General Purpose
The primary purpose of this position is to coordinate the company’s tax activities and ensure compliance with applicable tax and financial regulation. Reporting to the Financial Controller, they must be capable of performing a variety tax functions and analysis, maintain up to date and proper tax information, so as to manage risk exposure.
Autonomy
Work is self-prioritised in a structured environment with little direct supervision. Open communication channels exist within the team and with various stakeholders, meaning that work is discussed on an as needs basis. The Tax Accountant will be required to determine when and how to escalate unresolved or complex issues.
This job description reflects management’s assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned.
Essential Job Duties:
Coordinate the company’s statutory tax obligations including accurate preparation and timely submission of monthly, quarterly and annual tax returns (CIT, DT, WHT, VAT).
Review transactions and documentation to ensure tax compliance and minimize risk exposure (invoices, credit notes, customs documents, etc.)
Ensure annual data matching/analysis across tax types is performed (e.g. VAT vs CIT)
Propose innovative solutions to solve complex tax challenges.
Ensure timely reconciliation and follow-ups on all withheld tax certificates for VAT and WHT.
Work with the Financial Controller on transfer pricing review and reporting
Coordinate tax audits.
Monthly reconciliation of tax ledger accounts with ZRA system records
Understanding of transactions which can attract WHT and Reverse VAT and ensure compliance
Keep track of industry trends and changes related to taxes
Organize and update the company’s tax database
Determine tax savings and propose ways to improve profits.
Maintain good filing system for all tax types for easy access
Analyse and review the tax online system.
Must able to know the mandatory features of the tax invoice and credit notes.
Basic Understanding of transactions which can trigger transfer pricing audits
Core Competencies:
Customer Focus: Is attentive and responsive to the needs of internal and/or external customers. Builds and maintains customer satisfaction
Teamwork: Develops and maintains positive relationships with colleagues and superiors. Accepts instructions and assignments. Assist others to accomplish company objectives. Creates trust. Works collaboratively in group situations and values diverse point of views.
Integrity: Demonstrates honesty, fairness and trustworthiness. Follows through on commitments and admits to mistakes.
Leadership: Builds organizational commitment. Implements policies. Motivates colleagues and communicates.
General Competencies:
Communication: Organizes and expresses ideas and information clearly; disseminates information; shares knowledge and uses appropriate and efficient methods of conveying information.
Dependability: Can be relied upon to handle a fair workload, meet deadlines and commitments and accepts responsibility for actions. Demonstrates an ability to work independently.
Managing Multiple Priorities: Handles multiple assignments and priorities while fulfilling all commitments.
Quality of work: Produces accurate work, takes steps to correct mistakes and uses feedback to improve overall performance.
Cost Awareness: Monitors revenues and/or expenses and makes manager aware of any abnormalities.
Initiative: Works independently to solve problems and looks for opportunities to take on more responsibility.
Continuous Self Improvement: Works toward developing new skills or enhancing existing skills, accepts new responsibilities and adapts to changes in procedures.
Thinking and Problem Solving: identifies and solves problems effectively and demonstrates sound judgment and decision-making.

Assists in managing the division’s financial accounting, monitoring and reporting system
Implementation of the credit management policy.
Assists in cost centre monitoring and reporting to management of the business unit
Contribute to the annual budgeting process and preparing financial analyses as requested.
Preparing monthly management accounts and reports.
Prepares Annual Financial Statements.
Ensuring that the regulatory requirements of all statutory bodies are met. Reviews Statutory Payments and Returns for accuracy and compliance.
Implementing sound accounting procedures and finance policies to safeguard company assets.
Establishing a high level of credibility and managing strong working relationships with external parties, including suppliers, customers and regulatory authorities.
Administration of cash flow management and treasury activities.
Preparation of financial reports for weekly management meetings.
Assists in liaising with internal and external auditors. Reviews audit files in preparation for both internal and external audits.
Participates in the periodic review of performance against Strategy.
Reviews Trial Balance to ensure accuracy and completeness
Carries out review of financial performance and recommends cost management options.
Carries out risk assessments and escalates, as necessary.
Maintains a Department Risk Register and implements risk mitigation measures.
Maintaining and updating fixed asset register.
Contribute to revenue collection and effective management of debtors.
Participation in monitoring and coordination of stock counts as required.
Leading and supervising subordinates.

We are working with a client that is looking for a competent Finance Manager to join their team
The business focus of the company entails Warehousing / Container Yard / Reefer Container / Transportation and Container Sales
T The ideal candidate will be a qualified professional from a recognised university with 10 years minimum industry experience in senior management role
This position will be based in Durban but open to all candidates as long as they are happy to relocate
The ideal candidate should be strong in Legal / Secretarial works / Management Accounting / Banking / Tax Planning and entire Accounting controls up to independently preparing Financial Statements and presenting for Audit.
There will be Internal and Corporate Audit involved in the role and candidate will have to ensure accuracy and timely reporting for being geared to get the audits done.

Managing the division’s financial accounting, monitoring and reporting systems.
Implementation of the credit management policy.
Cost center monitoring and reporting to management of the business unit.
Supplier relationship management.
Administration of cash flow management and treasury activities.
Administration of the tax regulation and other financial compliance matters.
Monitoring the division’s internal controls.
Providing and interpreting financial information.
Preparation of budgets.
Management of working capital.
Preparation of financial reports for weekly management meetings.
Liaising with banks.
Liaising with internal and external auditors.
Ensure compliance with statutory bodies.
Carries out any other duties as may be assigned by superior/s.

Monthly reporting on financial operations/efficiencies of business units performance
Preparing monthly Group Consolidated Management Reports
Reviewing and analysing all inputs to the Management Pack
Providing variance analysis and commentary in support of the management accounts incorporating notes and updates as directed.
Continually adapting and improving management reports as agreed with CFO
Implementation of new financial projects
Assisting the CFO with Performance management of the financial operations of the group
Assisting in resolution of highlighted internal control deficiencies by the external/ internal auditors
Providing ad-hoc management reports
Carrying out any other duties as assigned by superior/s.

Preparation of monthly management accounts and financial statements
Preparation of annual budgets
Cashflow management
Supervision of the finance department
Monitoring, review and report on financial activities to the board of directors
Preparation and submission of company tax and statutory returns
Continuous improvement of internal controls
Preparation and coordination of year end audit

Duties and Responsibilities:
* Provides financial information to management by researching and analyzing accounting data; preparing reports.
* Prepares asset, liability, and capital account entries by compiling and analyzing account information.
* Documents financial transactions by entering account information.
* Recommends financial actions by analyzing accounting options.
* Summarizes current financial status by collecting information; preparing balance sheet, profit and loss statement, and other reports.
* Substantiates financial transactions by auditing documents.
* Maintains accounting controls by preparing and recommending policies and procedures.
* Guides accounting clerical staff by coordinating activities and answering questions.
* Reconciles financial discrepancies by collecting and analyzing account information.
* Secures financial information by completing database backups.
* Maintains financial security by following internal controls.
* Prepares payments by verifying documentation, and requesting disbursements.
* Answers accounting procedure questions by researching and interpreting accounting policy and regulations.
* Complies with federal, state, and local financial legal requirements by studying existing and new legislation, enforcing adherence to requirements, and advising management on needed actions.
* Prepares special financial reports by collecting, analyzing, and summarizing account information and trends.
* Maintains customer confidence and protects operations by keeping financial information confidential.

Duties and Responsibilities:

* Do accurate, complete and timeous invoicing.
* Allocate received payments correctly.
* Send out invoices and credit notes to clients via email.
* Follow up and act on all overdue amounts to ensure we receive payment promptly.
* Keep a record of all communication with debtors to be able to provide feedback to the Finance Manager regarding outstanding payments, expected payment dates, reasons for long outstanding debts etc.
* Communicate any debtor-related problems to the Financial Manager.
* Ensure the necessary approvals are obtained prior to crediting invoices.
* Do daily filing of invoices and credit notes.
* Submit monthly statements to customers.
* Monthly sales reconciliations for all departments.

Conducts periodic debtors, creditors and stock reconciliations in line with timelines
Processes payments on behalf of the company
Compiles all financial information to prepares final accounts
Ensures that all statutory requirements are in check
Prepares financial statements and produce budgets according to departmental input and output schedules
Any other related duties as assigned

Preparation of monthly, quarterly and year end reports
Preparation of budgets and forecasts
Reviewing monthly VAT reconciliations and statutory return
Reviewing of payments, cashbook and reconciliation
Checking journals and facilitates month end processes
Maintaining and updating fixed asset register
Reviewing of the accounts payables and receivable function
Supervising the accounts staff

Main Duties and Responsibilities:
Daily Capturing of Sales
Sales Accounting and Reconciliation
Preparation of Retail Management Accounts
Capturing and Uploading Stock Batches
Verification Of weekly and Monthly Stocktakes
Generation of Variance Analysis
Any other duties assigned by the management

Responsibility for implementing adequate and efficient key financial controls
Managing the organization’s budget, forecasting and flash processes
Compiling IFRS compliant Annual Financial Statements
Prepare monthly management accounts
Prepare ancillary reports, board pack information and any schedules that may be requested from time to time by management.
Managing local tax and secretarial consultants
Conduct system reviews, including internal audits and reporting.
Manage the company's Botswana finance function and provide financial advice and support to all functions for sound business decisions.
Manage human resources to deliver to their full potential and create a sustainable winning finance team.
Operate on a accounting review and not preparation level

Essential Duties and Responsibilities
Fully responsible for all collections efforts regarding clients in his/her portfolio; daily monitor clients’ repayment, act immediately on loans in arrears according to lending policy, present all delinquent clients and recommend solutions to arrears committee, implement committee’s decisions.
Monitoring of the portfolio to identify the clients above 30days in arrears Corresponds with customers to negotiate and monitor payment plans.
Research each account using company records and online resources that are made available.
Develops collections methods that consistently lead to achieving or exceeding company financial goals.
Conduct custom collections campaigns on each client that consist of emails, phone calls and standard mail correspondence.
Coordinates collection efforts with other credit staff and/or employees in order to respond to individual needs, collect outstanding balances more efficiently and recommends system and procedural changes in collections efforts.
Coordinate weekly work plans and supervise the work of loan officers to ensure that they are performing to expectation
Accompanies and supports loan officers on recovery visits and actively participates in arrears committees.
Work closely with team members to create ways to bring in revenue and find success as a group.
Solve problems quickly and create resolutions that bring in revenue on a regular basis.
Records and revises account histories, processes payments, and reevaluates payment plans.
Responsible for prioritizing and entering overdue accounts into the collection process in a timely manner.
Analyzes and investigates account history to resolve questionable charges and explains balances to concerned parties.
Serves as a source of information to the organization and the departments.
Develop debt recovery policies and procedures for use in the department.
Develop Key Performance Indicators to track departmental performance as well as that of recovery officers.
Develop appropriate and effective payment plans with defaulting clients and making sure that such clients pay according to the plan Achieving significant debt recovery as and above stated in the agreed targets.
Identify root causes of defaults and make recommendations for process improvement as and when appropriate.
Maintain excellent records of contacts, transactions, efforts and progress made on the recovery.
Liaise with the supervisor to report on progress and to discuss particularly difficult clients.
Pass on difficult debtors at appropriate time to legal consultants.
Provide weekly consolidated reports on the recoveries.
Assists in training new collection staff, may assist in supervising and distributing work during peak periods.
Conduct pre/post disbursement field visits to ascertain existence of the clients, businesses applying for loans, verify the quality of collateral pledged.
May compile and evaluate monthly statistics concerning the number of accounts in collection, the amounts collected, and the amounts that remain to be collected and coordinates and compiles monthly summaries for review by Management.
Ensure to meet customer service standards, enabling the company to better understand customer’s experience in order for improvement and innovation of products and services, or process improvements.

Perform a wide variety of administrative tasks to include gathering data, assembling and maintaining credit files, requesting title reports/lien searches/flood certificates, etc., and records CC filings and terminations;
Prepare loan documentation using the company Loan Management System and, if as needed may coordinate with outside counsel in loan documentation preparation;
Assist with loan disbursements
Handle routine request for customer service including advances on lines of credit, pay-outs, account transfers, and resolves customer issues as needed.
Will be responsible for entering and maintaining client data
Ensure that loan documentation and files are processed and properly maintained
Monitor loan exceptions and resolve by contacting customers, title companies, attorneys etc.
Clear loan exceptions and financial reporting as needed
Pull financial reports for customers and ensures timely distribution as needed.
Generate officer reports, overdraft, clear past dues, balance G/L accounts monitor collateral, orders supplies, verifies and initiates wires and checks ( per authorized limit).
Based on the location within a market, may be required to promote/discuss consumer lending products with customers.

The CO reaches out to potential clients and provides loans to qualifying prospects.
The CO manages the loan accounts by closely monitoring repayment behaviors and client’s socio-economic situation.
The CO maintains a high-quality loan portfolio and manages its sound growth based on performance targets and detailed working plans.
Develop weekly and monthly action plans with regard to client mobilization and individual performance goals.
Maintain a good knowledge of his/her assigned market area and understanding of clients’ needs and competing products. Research and develop new business opportunities within assigned geographical zone.
Market all products and services to potential clients by using promotional tools and mechanisms approved.
Researches background documentation and reviews personal and business financial statements and tax returns. Analyzes financial information and prepares the preliminary analysis for the lender.
Consult and work in tandem with Loan Officers/Receptionist/Direct Sales Agents in gathering appropriate documentation to resolve credit quality issues.
Responsible for full lending cycle of loan initiation, processing, monitoring and repayment. Select clients, provide detailed products and services information, conduct client evaluation, collect all the necessary documents and check their accuracy, present credit proposals at credit committees, and process loans documentation. Explain to clients all the details of the disbursement and repayment process.
Conduct thorough analysis of each borrowers payment capacity and willingness; and evaluate the credit risk. Actively work on maintaining clients’ repayment willingness.
Fully responsible for all collections efforts regarding clients in his/her portfolio; daily monitor clients’ repayment, act immediately on loans in arrears according to lending policy, present all delinquent clients and recommend solutions to the Collections officer and CEO.
Prepares spread sheets, reports, summaries and opinions for loan portfolio on new, renewal and existing loans.
Conduct credit assessments, loan portfolio analysis and prepare Credit Risk Management reports.
Compiles credit files, all necessary documents and complete due diligence of customers for processing.
Present reports as required
. Ensure that each loan is disbursed in compliance with lending procedures, policies and methodology at all stages of loan processing.
Performs credit inquires for the financial institution as requested.
Interpret tax returns, public and private corporations’ financial statements and input financial data into computer generated spread model.
Track and review interim and annual financial information on existing customers
Recommend and monitor borrower adherence to loan covenants
Update and monitor Credit key risk indicators and ensure appropriate remedial actions/strategies are developed and implemented for any adverse trends.
Assist in development and ongoing review of risk appetite, policy, procedures and limits to ensure exposure to potential risks is mitigated.
Develop a subject matter expertise in the area of digital innovation and assessment of mobile and online loans through the use of credit scoring mechanisms.
Any other duties as assigned by the Supervisor.

The Project Finance Officer supports projects in their financial administration, ensuring the project finance is compliant to Company policies and procedures as well as donor finance procedures, regulations, and guidelines.
The Project Finance officer will also be involved in all procedures of applying for funds from proposals, budgets, meetings, presentations, etc.
The Project Finance Officer safeguards the finance control of projects, including budget and periodic progress monitoring and takes actions for overall profitability/financial health in line with the budget.

Preparation of VAT reconciliations
Preparing monthly bank reconciliations for all banks.
Preparing payments
Posting monthly journals
Processing and checking petty cash transactions
Processing, reconciling, and agreeing inter-company transactions.
Daily updating of the Cash flow budget
Balance sheet accounts reconciliations for selected accounts
Processing bank transactions into Sage Evolution
Submission of BOE to the bank for imports and maintenance of register for acquittals
Supervising the accounts clerk

Duties:
In-depth knowledge of accounting, financial reporting and auditing theory and practices.
Knowledge of Enterprise Risk Management (ERM).
Remarkable experience with audit of FMCG (Light Manufacturing industry) operational and financial processes.
Ability to design and execute diverse audits in an FMCG (Light Manufacturing) environment and to exercise judgment in selecting auditing techniques, methods and evaluation.
Excellent oral and written communication and interpersonal skills.
Strong analytical and time management skills.
Forensic investigation skills.
Ability to supervise and train subordinates.
Ability to analyse data and use data analytics tools.

Bank Reconciliations
Customer Reconciliations
Supplier Reconciliations
General Ledger Reconciliations

Duties And Responsibilities:

* Actively managing a team of accountants and bookkeepers.
* Responsibility for the finalisation of the monthly processing and month-end procedures.
* Creating monthly management accounts.
* Monthly reporting to CFO.
* Comparison of budget versus actuals and making recommendations on possible cost saving opportunities.
* Managing of group company expenses as well as setting up structures to allocate group costs accurately.
* Cash flow management for group companies.
* Design and implement standard operating procedures for group companies.
* Group tax function.
* Asset management.

JOB DESCRIPTION AND SCOPE OF WORK:
ZIMRA:
VAT (VAT AND ALL RELATED MATTERS WOULD BE THE PRIMARY ROLE)
During first week of month: creditor’s reconciliations to ensure that all creditors correctly captured, with appropriate VAT invoices.
During second week of month: preparation of VAT input and output schedules, detailing explanations of entries and claims, as well as preparation of monthly VAT.
During third week of month: preparation of VAT return, NM representative at TMS monthly VAT checks to answer queries and process corrections during the check, submission of VAT return to Risk and Compliance Manager for review and approval, submission of final VAT return to Zimra, and maintenance of VAT file.
Daily responsibilities: review of all invoices received and processed by spare’s department to confirm VAT compliance, processing of Return and Debits for incorrect VAT invoices, follow-up with suppliers for corrected VAT invoices.
Ensure that VAT payable requirements are submitted to accounts are paid timeously and correctly.
WITHHOLDING TAX AND ITF263
Requesting and maintaining all ITF263s from suppliers.
Capturing of withholding tax.
Preparation of withholding tax returns for ZIMRA.
Filing and organizing withholding tax documentation.
EXCHANGE CONTROL:
Maintenance of CD3 and Foreign receipts registers
Checking of CD3 forms against invoices to confirm correct rates are used.
Processing of CD3 acquittals and liaison with the bank.
Submission and maintenance of all SLA and Sub-contractor Agreements with Exchange Control under the supervision of Risk and Compliance Manager.
RBZ, NECI AND ZIMRA AUDITS
Assembling of any documentation requests made by RBZ, ZIMRA or NECI agents.
Submission of such documentation requests to the Risk and Compliance Manager for review and approval prior to submission to the agent in question.
Correspondence with RBZ, NECI and ZIMRA.
COMPANY SECRETARIAL FUNCTIONS
Filing and maintenance of annual return and income tax submissions.
Responsible for coordinating any company secretarial requests (changes in directors, etc) with appointed service providers under the supervision of the Risk and Compliance Manager.
Filing and maintenance of sale and purchase of company vehicles and assets under HOD supervision.
ANNUAL COMPANY LICENCING
Submission of all company license obligations including, City of Harare, EMA, Fire brigade as per requirement
Annual updates and communication to relevant departments to ensure renewal procedures and requirements are sufficiently met.
ANY OTHER DUTIES
Employee to take up delegated duties with outmost professionalism and conduct

Creating procedures and policies that ensure timely payments while maintaining a high level of customer retention
Reconciling complex accounts that have been escalated from the AR team
Monitoring debtor balances to ensure a reduction in debtors DSO
Ensuring credit and collection policies and procedures are followed within your team
Liaising with customers, as well as internal personnel including the sales team

Duties and Responsibilities:

* Ensure the finance team is a strategic partner to the business.
* Support the CEO to deliver strategic initiatives.
* Full responsible for ensuring accurate financial record keeping.
* Responsible for ensuring accurate reconciliations between operational and accounting systems and all balance sheet reconciliations.
* Managing the year-end, interim, and all month-end processes and reporting.
* Responsible for managing the external audit process.
* Provide feedback and address audit.
* Ensure applicable policies and processes are created, documented, reviewed, signed off and adhered to.
* Developing strategies to minimize financial risk.
* Support current Financial Account in monitoring daily cash balances and determine cash requirements needed.
* Responsible for providing direction and support on the organizational budgeting process applicable to all the entities of the company.
* Regularly review the overall organizational expenditure to ensure the expenditure of all entities remains within budget.

Full Accounting Function
Managing Cash Flow, Cashbook, Debtors, Creditors, Reconciliations up to Trial Balance (Overseeing and Processing)
All Statutory Calculations and Submissions i.e VAT, Income Tax Clearance Certificates, Workmans Compensation Fund and Annual Returns
Payroll Journals And Reconciliations
Maintaining Spreadsheets
Updating Finances for Purchase requests, ensuring all entries are accurate
Assist Finance Manager with Strategic plans, to reduce spending and increasing profits
Obtaining Financial Data from Teams such as expenses etc to ensure records are up to date for accurate auditing at year end
General Administration

Responsible for various tasks within the accounts department
Purchase ledger, sales ledger, credit control
Bank reconciliations
Expenses and petty cash
Process weekly and monthly cheque runs
Assist with production of monthly P&L accounts

The person will be responsible for among other things the following:
Cashbook processing and reconciliation
Debtors and growers management
Creditors management
Farm stock control and reconciliation
Handle Fixed Assets
Inter company processing and reconciliation with related parties
Production of farm accounts

Duties and Responsibilities:

Cost accounting.
Credit.
Risk management.
Stock control management.
Complete and submit monthly statutory returns.
Prepare daily cash flow and release payments.
Maintain fixed asset registers.
Rebate stock records.
Preparation of budget.
Collaborating and/or managing a team of Accountants and Junior Accountants.
Ensuring accuracy and effectiveness in all of the client's accounting tasks.

Tracking outstanding credit notes/ GRNs for all group companies
Filing of credit notes, bank reconciliations and withholding tax journals for all group companies and clients
Updating smartsheet for staff claims and staff deductions for HR
Receiving and sending paperwork to and from the warehouse for Sales and distribution Units
Processing credit notes (Stock Claims for all companies)
Processing Price Claims for All SBUs
Processing IBTs and RTSs
Other accounts receivable duties as assigned by AR supervisor & Finance Manager

Duties:
Managing the finance team and handling all finance aspects
Participates in the development, sharing and implementation of the business strategies.
Participates in the review of strategy and effectiveness of the same and is responsible for implementation process.
Prepares financial forecasts for the business.
Review systems and manage internal controls
Financial reporting
Handle imports and export docs and payments

Cropping and Building Cost Capturing
• Ranching & Feedlot cost capturing
• Wood shaving cost management

• Provide support on Budget and Performance forecasts
• Responsible for processing of inter-company cost recharge
• Data collection and analysis of farming resource operations.
• Responsible for ensuring that all SIVs (for Chemicals, Fertiliser, Seed, Fuel etc) are captured and correctly assigned with correct cost codes
• Preparing daily management reports e.g Fuel usage, labour allocation reports and machine hours
• Responsible for monthly performance commentary for client
• Carrying out actual inventory counts.
• Responsible for the review of Stock variance report before reporting to Management Accountant
• Responsible for maintenance of inventory catalogue
• Ensure that all invoices from suppliers are fully accounted for, authorized and Scanned timely and accurately by daily processing of invoices
• Document management - attaching all invoices to Document management module
• Ensure that all processed invoices are filled and scanned electronically using document management system
• Timely reconciliation of supplier accounts, allocations and additions
• Make regular reviews of supplier’s accounts and ensure that unmatched payments are investigated
• Prepare payment listing and vouchers with support documentation for due supplier balances and submit to
• Weekly petty cash recon by ensuring that GL balance agrees with actual physical count and submitted to Accountant Payables for review
• Responsible for all cash books and ensure timely and accurate processing of transactions
• System updating of staff purchases and provide payroll deductions to the Human Resource
• Work hand in hand with Account payables to ensure that Creditors and receivables ageing are reviewed on a monthly basis
• Assist accounting team in all areas of reporting, including fixed assets verification

Duties and Responsibilities:

* Directing financial planning and strategy.
* Analysing and reporting on financial performance.
* Overseeing audit and tax functions.
* Developing and implementing accounting policies.
* Preparing forecasts and comprehensive budgets.
* Training accounting staff.
* Reviewing departmental budgets.
* Assessing, managing, and minimizing risk.
* Analysing complex financial data.
* Managing internal controls.

Assisting and monitoring the food safety management system (HACCP/ISO 22000).
Preparing of :-
Labels for all meat products dispatched.
Documents and certificates for goods being exported.
Daily, weekly and monthly reports and company scorecards.
Controlling the dispatching of all carcasses.
Managing and controlling of chillers with respect to placement of products, spacing of carcasses, sanitation of chillers, temperature of chillers and products.
Monitoring the company’s meat grading and classification system as well as slaughter techniques and quality of carcasses.
Stock control of all perishable goods in chillers as well as all abattoir and administration consumable.
Performs other related duties as may be requested from the head of the department.
Reports to: Abattoir Manager

Monitors liabilities and communicating with relevant suppliers on due dates and payments.
Monitors cash payments processing to ensure accuracy in posting to Individual suppliers and General Ledger (General Ledger Maintenance)
Receives and checks all invoices and matching against the respective GRVs for accuracy.
Processes all GRVs and making sure the balances agrees to the supplier balances
Prepares supplier reconciliations
Requests for supplier statements on weekly and monthly basis
Cross checking Proceeds’ Ledger balances against Supplier statement balances.
Handles Supplier queries regarding payments & other related matters
Facilitating enough cash for purchase of raw materials
Any other duties as assigned by immediate superior.

Collaborate with Financial Managers and other team members to successfully execute various accounting tasks.
Maintain company ledgers and daily financial transactions.
Create financial documents such as bills, invoices, pay-orders, payables, receivables and purchase orders.
Identify discrepancies in ledgers and accounts, tracking them to the source and correcting them.
Manage payroll activities and release salaries.
Coordinate and manage payment and billing details of external service providers, contractors and vendors.
Verify payments and deposits made through the company account and coordinate with the bank.
Create daily reports for management and team members.

Plan, organize, and execute financial tasks and projects of the organization.
Make estimates of funds required for the short and long-term financial objectives of the organization.
Complete financial reports, lead the month-end closing process and conduct monthly financial forecast.
Develop and implement plans for budgeting, forecasting, and reporting.
Achieve a proper mix of equity and debt to minimize cost and maximize operational profit.
Strategize on fund procurement through banks and other financial institutions.
Prudently make investments on assets that maximize returns.
Provide financial insight and analysis to drive the business performance of the organization.
Manage and monitor metrics, KPI tracking, and reports.
Evaluate the financial performance of the organization and measure returns on investments.
Understand and calculate the risks involved in the financial activities of the organization.

Performing basic office tasks, including answering phones, responding to emails, processing mail, filing, etc.
Maintaining a database, ensuring that records are complete and current.
Recording information, processing, and filing forms.
Preparing checks, deposits, budgets, and financial reports.
Updating ledgers, researching, and resolving discrepancies.
Abiding by all company procedures and accounting principles.
Responding appropriately to a vendor, client, and internal requests.
Ensuring Accounting Department runs smoothly and efficiently.

Duties and Responsibilities:

* Debtors management, including credit risk applications and assessments
* Assistance with cash management
* Corporate office accounting and processing
* Taxation calculations, submissions and audit/review assistance
* Completion of statutory and management accounts
* Assistance with Annual Financial Statement process
* Assistance with internal and external auditors
* Performance of Balance sheet reconciliations
* Assistance on IFRS technical matters
* Assistance with banking compliance
* Verification of supplier payments
* Adhoc query resolution

Duties and Responsibilities.

*Maintain routine and accurate bookkeeping.
*Maintain records of payments made.
*Determines which accounts are overdue.
*Contacts companies who owe money in writing or by telephone to recover the outstanding balance.
*Makes follow-up calls.
*In non-payment cases, makes the decision to ‘hand over’ to lawyers for collection.
*Processing, verifying, and posting receipts for goods sold or services rendered.
*Researching and resolving account discrepancies.
*Processing and recording transactions.
*Obtaining information from other departments to ensure records are accurate and complete and that accounts receivable ledgers and journals are up-to-date.
*Working with the collections department to review accounts, client payments, credit history, and develop new or better repayment terms.
*Performing administrative and clerical tasks, such as data entry, preparing invoices, sending bill reminders, filing paperwork, and contacting clients to discuss their accounts.
*Generating reports and statements for internal use.
*Engaging in ongoing educational opportunities to update job knowledge.

Duties and Responsibilities:
* Provides financial information to management by researching and analyzing accounting data; preparing reports.
* Prepares asset, liability, and capital account entries by compiling and analyzing account information.
* Documents financial transactions by entering account information.
* Recommends financial actions by analyzing accounting options.
* Summarizes current financial status by collecting information; preparing balance sheet, profit and loss statement, and other reports.
* Substantiates financial transactions by auditing documents.
* Maintains accounting controls by preparing and recommending policies and procedures.
* Guides accounting clerical staff by coordinating activities and answering questions.
* Reconciles financial discrepancies by collecting and analyzing account information.
* Secures financial information by completing database backups.
* Maintains financial security by following internal controls.
* Prepares payments by verifying documentation, and requesting disbursements.
* Answers accounting procedure questions by researching and interpreting accounting policy and regulations.
* Complies with federal, state, and local financial legal requirements by studying existing and new legislation, enforcing adherence to requirements, and advising management on needed actions.
* Prepares special financial reports by collecting, analyzing, and summarizing account information and trends.
* Maintains customer confidence and protects operations by keeping financial information confidential.

The scope of responsibilities of the Finance Manager spans over the Accounting & Finance within the company; overseeing administration, improving systems and developing staff skills to ensure data quality in Finance.
Outline of Duties & Responsibilities:
Perform operational planning to ensure that reports are done on time by all the staff;
Reconciliation of Operational & Financial systems results through various reconciliation methods;
Ensure accuracy of accounting including classification, completeness and valuation in the financial ERP system by continuous management review and testing of controls;
Monitor finance data quality through reconciliation, auditing, variance analysis, etc.;
Ensure optimal level of Accounting staff with maximum output through Performance Evaluation and staff planning;
Manage Cash Control on daily basis through review of the operational reporting as well as cash spot checks and monthly Cash Reconciliation of Financial & Operational Systems;
Preparation of Monthly Management Accounts reports, Monthly Payroll reports, Monthly Reconciliations; Revenue, Major Expenses, Balance Sheet, etc.
Preparation of VAT statements, Income Tax and other Tax compliance through review & analysis as well as coordination with Tax Consultants and Authorities.
Supervise Intercompany Month-End Balances and ensure that the company balances with other Group companies through communication & reconciliation with all related parties;
Providing Information in any financial data requested by management as quick as possible through daily planning;
Ensuring key daily and weekly reporting such as Cash-Flow Projection, Age Analysis, Bank Reconciliation, etc. are done on timely basis through managing, delegating, prioritizing finance department schedules;
Coordinate with External Auditors by providing all requested information for the final Audit Reports;
Perform other tasks as may be required by the Group CFO, Group Deputy CFO, Managing Director(s) / General Manager(s), etc.

Duties and Responsibilities:

*Overall day to day management of the Finance Department including supervision of staff.
*Annual evaluation of finance staff reporting to the Finance Manager.
*Manage work performed ensuring KPI’s are met.
*Managing daily bank balances in ZAR and forex accounts, and transferring funds where required.
*Sign off of cheque payments and release of electronic banking payments.
*Review and sign off of monthly intercompany AP reconciliations and review and authorisation of intercompany and foreign agent payments.
*All balance sheet recons must be signed off by the Financial Director by the end of the following month.
*Reporting to company bankers as and when required (AR reports and Management accounts).
*Processing month end journals and provisions.
*Preparation of the monthly Flash figures to BAMECA according to their reporting deadline dates. *Uploading of accounting information from the Matrix system into JDE and HFM, and preparation of the monthly schedules required in HFM according to the reporting dates. Strict adherence to the reporting deadlines is essential. Much of the monthly reporting is prepared and submitted by the Financial Director but in some cases information will need to be partly prepared, provided or assistance given in this regard.
*Helping ensure that the Finance staff adheres to the requirements of SOX (which dictate the strict following of set procedures and the extensive evidencing of controls).
*Salaries: This will include approval of the electronic transfer and ensuring that 3rd party payments are paid on due date (eg. PAYE, UIF,SDL, Provident Fund contributions, garnishee orders).
*Preparation and distribution of the monthly local Management accounts.
*Playing a central role with the annual financial audit.
*Assisting with tax reporting, tax returns and tax payments.
*Preparing Forecasts and Budgets.
*Respond to ad-hoc requests from GHO and BAMECA.
*Preparation and submission of returns required by Stats SA.
*Assisting both Finance and Operational staff with queries.
*To assist in the general operation of the office and ensure that all Internal Control, LEAN and OHS procedures are strictly adhered to at all times.
*Responsible for the total accounting function for South Africa.
*Responsible for timely and accurate report to corporate office in Turkey and to Country management, to include: *Clean and accurate cut-off for revenue and expenses.
*Correct accrual for all intercompany exposure.
*Reconciliation of all balance sheet accounts.
*Correct recognition and accounting for all potential exposure.
*Ensure all accounts are reconciled on a monthly basis with reconciling items fully documented and cleared in a timely manner.
*Manage financial manager and all finance staff through clear goals and objectives (KPI's).
*Responsible for the accounting and finance personnel in business units throughout the country, including the authority to hire, fire, evaluate and train.
*Monitor financial performance of operating subsidiaries, including analysis of revenues and expenses, operating results and management of assets.
*Control customer and vendor trading terms and limits.
*Monitor accounts receivable balances against approved credit limits and terms given to customers.
*Communicate potential exposure areas to the regional financial director in a timely manner to allow appropriate corrective action.
*Maintain systems of internal ocntrols to safeguard the company assets in the business units throughout the country.
*Implement corporate financial policies and procedures and ensures compliance with local regulations.
*Ensure adequate justification of and control over capital expenditure requests.
*Manage working capital/cash flow requirements of the business.
*Manage all capital expenditures and ensure expenditures are properly approved in accordance with established authority levels and limits.
*Provide direction and support to operations in the development and execution of annual budgets, business plans and forecast activity.
*Develop forecasts and 'what if' scenarios.
*Manage the costs and overheads of the company in line with budget/projections.
*Conduct internal control reviews and operational financial audits in conjunction with the corporate internal audit function.
*Ensure that operating subsidiaries perform timely reconciliation's of intercompany accounts.
*Support each branch's operational need for bank guarantees, letters of credit, local currency loans or intercompany loans in coordination with the corporate director of treasury services.
*Monitor tax compliance issues and support the timely preparation of tax returns and tax payments

Duties to include
Identify and assess areas of significant business risk.
Implement best audit and business practices in line with applicable internal audit statements.
Manage resources and audit assignments.
Identify and reduce all business and financial risks through effective implementation and monitoring of controls.
Develop, implement and maintain internal audit policies and procedures in accordance with local and international best practice.
Compile and implement the annual Internal Audit plan.
Conduct ad hoc investigations into identified or reported risks.
Oversee risk-based audits covering operational and financial processes.
Ensure complete, accurate and timely audit information is reported to Management and/or Risk Committees.
Overall supervision of planned annual audits.

Duties to include; The role will take responsibility for
All aspects of finance for the business from oversee monthly accounts, producing final year end accounts, profit and loss sheets, preparation for audit, etc
The Finance Director will manage the financial team for the business
The position forms part of the Executive Team and therefore will contribute to the overall running of the business and future direction of the company

Duties and Responsibilities .

*Maintain the Fund Model.
*Reconcile and keep track of the LP capital accounts and distributions both local and foreign.
*Be familiar with equalization and carry calculations as well as fee calculations.
*Preparation of quarterly NAVs and management reports.
*Ensuring compliance with management and LP agreements.
*Determine investor allocations and manage the drawdown process.
*Maintaining investor-specific reports.
*Ongoing review of the financial reports as well as the fund manager financial reports including AFS to ensure compliance.
*Regular cash flow forecasting.

Overall; manage the activities of the branch to ensure that financial and administrative standards and procedures are met
Preparing and submitting daily cash ups
Preparing daily receipt post requests
Verifying transactions
Posting stock movements in the system for branch and factory against the relevant documentation (requisitions/GRV’s)
File management
Requesting for payments from Finance against the relevant documentation (requisitions etc)
Compiling reports as and where needed
Maintaining administrative systems
Performing clerical duties
Assisting in weekly and monthly stock takes
Taking messages and helping direct enquiries
Auditing of documentations as needed to ensure procedure compliance
Sending out daily creditors/debtors report
Any other duties/tasks as required by management

Duties and Responsibilities:

*Releasing of payments.
*Rejections.
*Intercompany process.
*Reports and debit balances.
*Communication.
*Leadership of employees.
*Strong accounting skills and ability to lead the department in a positive way.
*Able to resolve issues in all aspects of the AP Department.
*Be able to detect incidents where corrective measures required.
*Verbal and written communication.
*Extensive SAP experience in the AP modules.
*Extensive BEST experience.
*EDI experience.

Duties and Responsibilities:

*Plan sales calls to ensure a value-added approach.
*Learn and apply client classifications.
*Plan on building market share across all categories.
*Drive and achieve ingredients volumes/ budget.
*Drive and achieve casings volumes / budget.
*Drive and achieve FHG merchandise volumes/ budgets.
*Conduct weekly demos, and casings tests at platinum target client.
*Build on and research product and industry knowledge.
*Work on promotional activity as per guidelines required.
*Build client relationships and ensure service effectiveness.
*Analyse competitor activity and market trends and feedback on market intelligence.
*Submit weekly sales and ADAPT reports by the required deadline.
*Proactively look for new business and market opportunities.
*Manage sales administration and other duties as required.
*Deliveries carried out to company standard where appropriate.
*C-Track in line with company standards.

Costing of every billing as per terms and conditions of each customer's contract.
Invoicing out of PASTEL Evolution System to each customer on due dates as per term and conditions of its contract.
Invoicing out of PASTEL Evolution System to customers where stock is being loaded on a truck for either local deliveries or for our of town trips where the invoice has to accompany the stock.
Preparation of statements and supporting documents to accompany invoices to customers as per their specifications.
Moving stock going to various fixed priced contracts from Head office Warehouse into their respective warehouses through Inter-Branch Transfer (IBTs) documents in the Pastel Evolution system.
Doing monthly stock take at some of the contracts sites.
Assisting in posting stock from various suppliers into PASTEL Evolution system.
Carrying out any other duties as assigned from time to time by the Finance Manager or Assistant Accountant.
Posting stock from all suppliers into various contract warehouses in the PASTEL Evolution system, after making sure all invoices are fully signed and stamped by authorised receiving personnel at Head office and at various contract sites.
Liaising with management at various contract sites to ensure that suppliers invoices are transmitted to Head office timeously for posting into PASTEL Evolution system.
Checking suppliers tax invoices to make sure they bear theirs and our details in terms of names, addresses, BP numbers and Vat numbers.
Moving stock going to various fixed priced contracts from Head office Warehouse into their respective warehouses through Inter-Branch Transfer (IBTs) documents in the Pastel Evolution system .
Moving stock for cleaning, packaging and promotion out of PASTEL Evolution system through Inventory Journals. Ensuring that all stock coming in and out of the warehouse has accompanying documentation .
Determining cost of sales and closing stock valuation for fixed priced contracts through Inventory Count Variance compilation in the Pastel Evolution system.
Doing monthly stock take at one of the contracts sites.
Carry out any other duties as assigned from time to time by the Finance Manager, Assistant Accountant , or Costing & Invoicing clerks.

Spearheading the company’s financial strategy, development, implementation and control.
Ensure that all the company's financial practices are compliant with statutory regulations and legislation.
Building and maintaining relationships with key stakeholders such as banks and auditors, concerning business financing, provision of required financial information etc.
Managing information systems and technology strategy formulation, implementation and operation.
Ensuring management accounts are reported on time.
Financial risk management and corporate governance.
Bottom-line responsibilities in terms of profitability and cash growth.
Treasury and cash management.
Implementing effective and efficient working capital management.
Timeous, relevant, reliable and accurate reporting of financial performance to local management, companies' SA team and other key stakeholders.

The functions this person will be required to undertake are but not limited to:
Assist finance supervisor to do invoicing
Ensure that all invoices sent to clients have the correct POD’s attached
Follow up on debtor’s
Handle petty cash reconciliations
Ensure finance filing is up to date
Keep record of invoices sent to clients and dates sent
Ensure that copies of all invoices/documents are kept on the relevant trip files
Assist the finance supervisor with required reporting at month end
Provide reports as requested to management when required

Duties And Responsibilities:

*Receiving and matching invoices.
*Capturing Invoices on SAP B1 accounting system.
*Resolving account queries.
*Reconciling Accounts for month end payments.
*Sending Remittance Advice to Suppliers.
*Create intercompany invoices & credit notes (SAP).
*Checking the Age Analysis ensuring that the processing and payments are done daily / Weekly and Month End.
*Responsible that all creditors invoices are capture before month end closure, to ensure that all expenses are accrued for.
*Upload payments onto Nedbank.
*Assisting with the audit process for creditors department.
*Collecting all information required by auditors.
*Invoices and reconciliations and sample documents required.
*Filing up to date.
*Confirmation of Bank details.