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Admin Assistant -

  • Harare, Zimbabwe

Job Details

Job ID: #9690
Job Location
Company Type FMCG
Job Role Admin Assistant
Joining Date ASAP
Employment Type Full Time
Monthly Salary R12 000 - R20 000 per month

Preferred Candidate

Career Level Entry Level
Years of Experience 3
Residence Location
Gender Not Specified
Nationality SA Citizen
Degree Matric\Relevent Diploma

Job Description

  • Job Status: Open

Our Client is looking for an Admin Assistant to join their team!


Sales/ Rentals.
Opening of client files in the prescribed format.
Sending of order confirmations to clients.
Allocating units to the project on TSD system.
Release notes.
Writing delivery notes.
Drafting of lease agreements.
Drafting closure correspondence and sending it to the relevant parties.
Assisting with completion of credit application forms.
Conducting reference checks on clients who which to purchase on credit.
File documentation in the correct format on the server as well as client files.
Ensure that documents are signed off by the relevant parties.
Filing copies of all project related expenses in file and making the necessary updates in the file.
Draft an invoice instruction and ensure a copy of invoice is received from head office and filed accordingly.
Sending copies of project related documents to head office.
Stock.
Receiving and checking of stock and following the GRN process. Ensure that all.
documentation pertaining to stock is received, filed and updated.
Tracking stock in and out on TSD system and updating the relevant parties.
Provide weekly stock reports of Container & Cabin stock.
Provide a weekly stock report of container & cabin rental stock (Containers that are leased to clients which will in turn be turning into another depot. i.e China / Jhb).
Preparing inventory requisitions – written and on job costing.
GRN of stock that has remained from a job back into stores and submit relevant paperwork to the branch manager.
Assist with relevant internal operational liaison/logistics.
Assist with monthly stock take of container, cabins and smalls.
Accounts.
Handling of petty cash - Issuing of petty cash, filing invoices & receipts.
Create PO’s.
Monthly recon of creditors A – L.
Ensure supplier banking details is always updated.
Send POP’s through to suppliers.
Request for supplier statements in a timeous manner.
Submit and reconcile expense reports.
Complete supplier credit applications
General Admin.
Take accurate messages and forward to the relevant person.
Assisting in all admin as requested by your manager.
Organise and schedule appointments.
Welcome visitors by greeting them, in person.
Plan meetings and take detailed minutes.
Update and maintain office policies and procedures.
Order office supplies and research new deals and suppliers.
Ensure that company vehicles are serviced as and when needed.
Maintain contact list.
Maintain and keep all records filed in the correct manner.
Write and distribute email, correspondence memos, letters and forms.
Book travel arrangements for managers.
Provide general support to visitors.


Key Skills
Adept in Technology.
Verbal & Written Communication.
Organization.
Time Management.
Strategic Planning.
Resourcefulness.
Detail-Oriented.
Anticipates Needs.

  • Job Role: Admin Assistant
  • Industry: Administration / Secretarial
  • Salary: R12 000 - R20 000 per month

Required Skills

3 Years of Experience
Qualifications
Prior administrative experience.
Excellent computer skills, especially typing.
Attention to detail.
Desire to be proactive and create a positive experience for others.

Additional Requirements

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