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Personal Assistant - Harare,Zimbabwe

  • Harare, Zimbabwe

Job Details

Job ID: #9459
Job Location Harare,Zimbabwe
Company Type Manufacturing/Production
Job Role Personal Assistant
Joining Date ASAP
Employment Type Full Time
Monthly Salary Negotiable TBC

Preferred Candidate

Career Level Middle Management
Years of Experience 3
Residence Location Harare,Zimbabwe
Gender Not Specified
Nationality Zimbabwean
Degree Relevant Qualification or experience

Job Description

  • Job Status: Open

Our Client is looking for an energetic, organised Personal Assistant to join their team who will provide secretarial, administrative and executive support to the Managing Director and the business.

General Tasks
Basic bookkeeping
Devise or maintain office systems, including data management and filing (hardcopy and softcopy)
Produce reports, presentations and briefs
Prepare professional business correspondence accurately, timeously, and as specified for review and approval by the MD, when required
Organise corporate events
Act as the point of contact between the MD and internal/external clients
Screen and direct phone calls and distribute correspondence
Take dictation and minutes
Greet and welcome guests when they arrive at the office
Organise and sometimes attend meetings and ensure the MD is well prepared for meetings
Ensure the MD’s office is clean, presentable and hospitable to visitors
Follow up on incoming issues and concerns addressed to the MD, including those of a sensitive or confidential nature, determine appropriate course of action, referral, or response
Time Management and Planning
Manage and maintain the MD’s schedule with due consideration of the corporate calendar and relevant plans, demonstrating an awareness and understanding of business priorities and issues and the impact thereof on business operations
Manage diaries, schedule meetings and appointments, and coordinate meeting logistics as required
Make travel arrangements: Arrange travel, visas and accommodation for the MD
Consult with relevant stakeholders to ensure optimisation of the MD’s time, availability and contribution
Pro-actively determine and obtain relevant information required to support the MD prior to any meetings
Office Administration
Draft, type and send correspondence as required by the MD
Establish and maintain a secure and effective e-filing and document management system for fast retrieval of data and information
Relationship Management
Liaise with relevant individuals and external organisations to arrange meetings, prepare agendas
Act as first point of contact and representative, and respond to basic queries for information
Receive and welcome VIP’s and visitors courteously and professionally
Establish and maintain sound relations with all relevant stakeholders such as other Directors of the Company, Senior Managers and General Staff in assisting with requests
Liaise and interface with relevant internal and external stakeholders such as suppliers, officials, clients, and other executives as required, conveying information accurately, professionally, and courteously whilst maintaining the required level of confidentiality
Managing Director’s Personal Matters
Chores and errands on behalf of the MD as and when necessary
Administration of personal household matters e.g. shopping, groceries, and domestic workers; and Personal banking and petty cash floats management

Key Skills
Discretion, Confidentiality and trustworthiness
Attention to detail
Highly organised
Excellent administration skills
Outstanding time management skills
Advanced knowledge of MS Office, MS Windows, MS Excel, and MS PowerPoint
Must be able to design documents, fliers etc
Demonstrated effectiveness in all the areas outlined in the roles and responsibilities
Excellent verbal and written communication skills
Strong interpersonal and organisational skills
Takes initiative and able to follow instructions
Accountability and responsible for own work and works well with others
Proven work experience as a Personal Assistant
Knowledge of office management systems and procedures
Ability to multitask and prioritise daily workload

  • Job Role: Personal Assistant
  • Industry: Administration / Secretarial
  • Salary: Negotiable TBC

Required Skills

3 Years of Experience
Related Administrative Qualification and Experience
Clean Class 4 Drivers Licence
Bookkeeping /basic accounts experience would be an advantage

Additional Requirements

Personal Assistant
Executive Support

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