Cashbook / Debtors Clerk - Johannesburg, South Africa
- Harare, Zimbabwe
|Job Location||Johannesburg, South Africa|
|Job Role||Cashbook / Debtors Clerk|
|Employment Type||Full Time|
|Monthly Salary||R20 000 - R25 000 pm|
|Career Level||Entry Level|
|Years of Experience||2|
|Residence Location||Johannesburg, South Africa|
|Nationality||South African work permits or residency.|
|Degree||Relevant Degree or Diploma|
Monitoring and maintaining the debtor's control function
The full revenue cycle from invoicing to debtors collection
Monitoring and posting all AR batches
Maintaining Client accounts and setting up new accounts
Credit reference check on new accounts
Statements and Invoices sent to clients
Processing invoices and credit notes
Intercompany receivables processing
Ensuring collections are correct and timely.
Monitoring reasons for delays in collections.
Maintaining client relationships
Revenue and cash forecasting
Returned stock processes and procedures
Ensuring that all Cashbooks are written up and reconciled on a monthly basis to the bank statements.
Ensuring all transactions in the bank statements are written to General Ledger and appropriately applied
Identifying and allocate monies coming in
Updating the daily cash flow
The day to day activities/actions the employee must complete are:
Effective administration of all company debtors in all jurisdictions for which they are responsible;
Issuing invoices and statements on a timely basis every month;
Dealing with credit notes on a timely basis
Following the full revenue cycle from invoicing to debtors collection
Debtors reconciliation and follow up on all outstanding issues.
Monthly invoicing and collection of A&P and Adhoc recoveries from brand principals – follow up on any discrepancies
Monthly invoicing of inter-company transactions for all entities
Balancing the age analysis to the general ledger.
Collection of all outstanding debtors on time as per the determined payment period
Ensuring cash flow is accurate and up to date.
Ensuring that returned stock processes and procedures are maintained and accurate
Maintaining accurate records – paper and electronic files
Query management – ensuring that all queries are dealt with efficiently and as quickly as possible.
Monthly preparation of reconciliations of all debtors accounts;
If errors are identified – conduct necessary investigation to find the cause of the issue and the best course of action.
Maintaining of daily FX rates on Syspro
Updating and maintaining the cash book on a daily basis
Reconciling the cash book on a daily or once in two days basis
Revaluation of the CFC accounts
Addressing and investigating any anomalies on bank statement/cash book
Updating the cash balances for management reporting on a daily basis
Reconciling of the cash receivables accounts on a monthly basis
Maintaining and updating the petty cash
Ensure debtors control account is up to date and as accurate as possible
All supporting documents are filed and easily available if they are required.
Perform any other ad hoc duties that may be requested from time to time
Support Bookkeepers, other Finance Clerks and Finance Managers as and when required
Sound financial and accounting skills
Good computer systems capabilities (Excel; Accpac, other accounting packages)
Good communication and interpersonal skills
Ability to work efficiently under pressure
Ensure productivity and meet deadlines
Analytical & methodical - logical thinker
Able to work with high attention to detail (accurate)
Objectiveness and factual reasoning
Precise and disciplined
Structured worker and effective administrator
Hard-working, tenacious and committed to delivery
Well developed time management skills
Able to work independently with limited instruction and supervision
Minimum 3 years practical experience in a similar role
Minimum 2 years solid cashbook experience
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