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Personal Assistant (Pretoria) - South Africa

  • Harare, Zimbabwe

Job Details

Job ID: #9210
Job Location South Africa
Company Type Financial Technologies
Job Role Personal Assistant (Pretoria)
Joining Date ASAP
Employment Type Full Time
Monthly Salary R15 000 pm plus benefits

Preferred Candidate

Career Level Entry Level
Years of Experience 2
Residence Location South Africa
Gender Not Specified
Nationality South African work permits or residency.
Degree Relevant Degree or Diploma

Job Description

  • Job Status: Interviews in Progress

Our Client is looking for a Personal Assistant to provide professional administrative support to the CEO and ensure the smooth running of his schedule

Based in Pretoria but job extends to Africa

Time Management and Planning:
Manage and maintain the CEO’s schedule with due consideration of the corporate calendar and relevant travel plans, demonstrating an awareness and understanding of business priorities and issues and the impact thereof on business operations.
Consult with relevant stakeholders to ensure optimization of the executive’s time, availability and contribution Schedule and arrange meetings for the executive, ensuring that he is prepared, required inputs are received from all parties involved, and that all relevant documentation is in order.
Advise meeting delegates on the context of the meetings in advance, as well as the input and actions required from them at the meeting.
Pro-actively determine and obtain relevant information required to support the CEO prior to any meetings. Coordinate meeting logistics as required.
Manage the executive’s diary and appointments.
Coordinate local and international travel, accommodation and subsistence for the CEO when required, including currency and account reconciliation.
Prepare professional business correspondence accurately, timeously, and as specified, for review and approval by the CEO, when required.

Office Administration:
Collect and open all mail addressed to the CEO treating all information with due confidentiality and respect. Draft, type and send select managers correspondence as required by the CEO.
Establish and maintain a secure and effective e-filing and document management system for fast retrieval of data and information.
Coordinate the ordering of Head Office kitchen and stationery supplies.
Perform limited relief duties on the switchboard, as required.

Relationship Management:
Liaise with relevant individuals and external organizations to arrange meetings, prepare agendas and draft minutes.
Act as the first point of contact and representative, and respond to basic queries for information.
Receive and welcome VIPs and visitors courteously and professionally.
Establish and maintain sound relations with all relevant stakeholders such as other executives from different divisions and general staff in assisting with requests to and from the managers.
Address issues/queries, and manage incoming and outgoing instructions and response to and from the managers.
Liaise and interface with relevant internal and external stakeholders such as suppliers, officials, clients, and other executives as required, conveying information accurately, professionally, and courteously whilst maintaining the required level of confidentiality.

Key Skills
Advanced knowledge of MS Office, MS Windows and MS Excel
Experience in the Logistics, Financial Services, Financial Technology or Consumer Financial Services is preferred
Demonstrated effectiveness in all the areas outlined in the roles and responsibilities
Good verbal and written communication skills
Strong interpersonal and organizational skills
Takes initiative, accountability & responsibility for own work and works well with other teams
Proven ability to filter and cascade top-down feedback
Excellent administration skills
Discretion and trustworthiness
Flexibility and adaptability
Good oral and written communication skills
Tact and diplomacy

  • Job Role: Personal Assistant (Pretoria)
  • Industry: Administration / Secretarial
  • Salary: R15 000 pm plus benefits

Required Skills

2 Years of Experience
Relevant diploma or equivalent
Minimum 1-3 years of experience in a Personal Assistant position

Additional Requirements

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