Finance Manager - Lusaka, Zambia
- Harare, Zimbabwe
|Job Location||Lusaka, Zambia|
|Company Type||Transport & Logistics|
|Job Role||Finance Manager|
|Joining Date||TBC - can be flexible for the right candidate|
|Employment Type||Full Time|
|Monthly Salary||K20,000 min. but can be negotiated for the right candidate|
|Career Level||Middle Management|
|Years of Experience||2|
|Residence Location||Lusaka, Zambia|
|Nationality||Zambian national or resident|
|Degree||Finance and Accounts|
Outline of Duties & Responsibilities:
Asset Management - Implement, maintain and adhere company policy of asset management/Monthly update and maintenance of assets purchased,sold and scrapped/Monthly update and maintenance of wear and tear schedule/Monthly update and maintenance of installment sale agreement register/Ensuring that accounting policy in respect of assets is adhered to.
Debtors and receivables - Implement, maintain and adhere company policy of debtor's management/ For new debtors applications ensuring that credit application with supporting documents are received and necessary credit checks have been done/Timely collection of outstanding debtors amounts/Weekly reporting of outstanding debtors to Group Financial Manager/Ensuring invoicing procedures of company are adhered to/ Invest gating and reporting to Group Financial Manager reasons for credit notes and signing of credit notes/Reporting quantity and value of credit notes to Group Financial Manager/Signing off of monthly debtors reconciliations/Ensuring that accounting policy in respect of debtors is adhered to.
Creditors and payments -Implement, maintain and adhere company policy of creditor's management/For new creditor applications ensure necessary company procedures are followed/ Reviewing, invest gating queries and signing of all creditor reconciliations/Reporting to Group Financial Manager queries on creditors reconciliations older than 60 days/Ensuring that authorization limits for purchases are adhered to/Managing and reporting of outstanding orders/Managing and reporting of work in process/Ensuring that accounting policy in respect of creditors is adhered to.
Stock - Implement, maintain and adhere company policy of stock management/Attending and reviewing of stock take procedures/Reporting of stock take variances to Group Financial Manager and risk department/Ensuring that accounting policy in respect of stock is adhered to.
Bank and cash- Implement, maintain and adhere company policy of cash management/ Daily reporting of cash
VAT/TAXES Statutory requirements - Ensuring that all legislative requirements in terms of tax laws are met/Monthly accounting of deferred and normal tax on accounting system/Ensuring that accounting policy of company in respect of taxes is adhered to.
Salaries/wages/Staff - Implement, maintain and adhere company policy of salaries and wages/Reviewing of weekly and monthly payroll with all supporting documentation/Reporting of discrepancies on payrolls to each individual head of department/Ensuring timely payment of all deductions to various entities/Ensuring that accounting policy of company in respect of salaries and wages are adhered to/Ensure that all personnel records are up to date for each employee/Ensure that leave records are properly maintained and in line with company policy/Ensure that all staff are correctly managed and tasks allocated fairly and that all employees/understand their duties and responsibilities/Coaching on correct on the job procedures/Performance Management of staff according to the policy of the company.
Journals - All journals must be completed on the prescribed journal document/All journals must be accompanied with supporting documentation and a comprehensive description must be provided on the journal/All journals must be authorized by the Financial Manager before capturing on the accounting/system/ All journals must be filed in numerical order by one person and kept in the office of the Financial Manager.
Reporting dates - Management accounts, profit and Loss Statements,Balance Sheet and supporting schedules, asset register, installment sale / Finance agreement schedule handed in at Group Financial Manager on 6th working day of every new month including commentary on budget variations/ Debtors and Creditor's reconciliation finalized and signed off on 20TH of every month/ VAT reconciliation and calculation on 20th of every month/ Cash flow forecast for next month 20th of every month/Legislative forms submitted to various entities on their cut off dates/ weekly payroll on every Wednesday/Monthly payroll on 20th of every month/ Outstanding leave balance to Head of Departments on 20th of every month.
IT - Ensure that timely backups are made of financial information/ The Company operating procedures for IT software is properly implemented,managed and maintained/ regular maintenance of users on accounting and payroll system. Remove resigned employees/Proper authorization levels for new employees at all levels.
Fraud Prevention - Ensure that proper Internal Controls are in place to prevent fraud/ Application and implementation and monitoring of these to ensure compliance across all Departments.
Risk/Insurance - Ensure that all company assets are adequately insured in line with company pol cy/ Ensure that the company meets all insurance requirements of the countries in which the vehicles operate/ Provide detailed report o
Must have relevant qualifications and/or accounting certificates
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