PA to MD - Lusaka, Zambia

- Harare, Zimbabwe
Job Details
Job ID: | #7813 |
Job Location | Lusaka, Zambia |
Company Type | General Insurance |
Job Role | PA to MD |
Joining Date | ASAP |
Employment Type | Mornings Only |
Monthly Salary | US$ Negotiable Depending on Candidate |
Preferred Candidate
Career Level | Middle Management |
Years of Experience | 3 |
Residence Location | Lusaka, Zambia |
Gender | Not Specified |
Nationality | Zambian National or Resident |
Degree |
Job Description
Duties and Responsibilities include but are not subject to:
Manage and maintain the MD’s diary and email account.
Filter emails, highlight urgent correspondence and print attachments.
Organize inbound emails into the appropriate folders and any relevant information to
be copied into the correct file on the hard drive.
Respond to emails as much as possible, dealing with appointments, requiring Bio or
photos etc.
Ensure busy diary commitments, papers and travel arrangements are managed
effectively including producing a daily folder with diary, necessary papers etc. and
troubleshooting problems.
Conduct weekly diary meetings with the MD to discuss upcoming engagements,
invitations and other requests.
Schedule on behalf of the MD meetings between him and his direct reports and the
committees and groups to which he is a member.
Coordinate travel and accommodation requirements in connection with others and
ensure arrangements in place for the MD match his requirements.
Filter general information, queries, phone calls and invitations to the MD by
redirecting or taking forward such contact as appropriate.
Ensure the MD is fully briefed on, or prepared for, any engagements he is involved in.
Keep and maintain an accurate record of papers and electronic correspondence on
behalf of the MD.
Prepare correspondence on behalf of the MD, including the drafting of general replies.
Minute general meetings as required and complete research on behalf of the MD.
Keep and retrieve files.
Ensure guests meeting with the MD are well taken care of.
Provide a service that is in line with the MD’s work habits and preferences.
Candidate should have ability to communicate effectively both orally and in writing.
Key Skills
excellent organisational and time management skills
good written and spoken communication skills
accuracy and attention to detail
a calm and professional manner
excellent computer and administration skills
a flexible and adaptable approach to work
the ability to use your own initiative
tact and discretion, for dealing with confidential information
Required Skills
Valid Drivers License