Inventory & Office Administrator - Lusaka, Zambia

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Inventory and procurement
? Develop business relationships with suppliers and vendors
? Reconciliation, quotations and procurement of all tools, equipment, stationary and office supplies
? Securing and controlling the movement of all company movable assets
? Enforcing strict adherence to inventory SOPs
? Checking in and out of tools and equipment to deployment and operations teams
? Reconciliation of tools and equipment upon return to Inventory
? Quarterly inventory stock takes
? Asset reconciliation and tracking
? Receiving of incoming stock via purchase order into Odoo
? Ensure all purchase order are approved in line with standard operating procedures
? Requesting new product items procured are created on Odoo
? Liaising with Inventory Administrator in South Africa on queries and follow ups
? Weekly meeting with Inventory Administrator to go over equipment and/or tool movements, queries, etc.
Vehicle Maintenance
? Accurate vehicle service and maintenance tracking
? Vehicle service and repair coordination
? Accurate record keeping of company vehicles
? Vehicle import, licensing and insurance renewals and record keeping
? Log book management for all vehicles
? Facilitation of vehicle sales and purchasing
? Vehicle battery management
? Vehicle dash cam maintenance
? Vehicle cleaning coordination
General Maintenance and Administrative tasks
? Running office errands as and when needed
? Coordinating and conducting site visits
? Office cleaning Coordination
? Building maintenance and upkeep Coordination
? Garden maintenance and upkeep coordination
? All office filing and record keeping
? Security System Maintenance and repair Coordination
? Office ZESCO and Generator service, maintenance and refueling.
? Operations interventions project assistance
? Office accounting administration

Key Skills
? Excellent personal organization and multitasking, ability to manage a broad scope of work tasks in a high pace work environment, staying organized and on top of things, reporting on deadlines, following up on customer service errands, ensuring customers are informed where necessary and the team internally.
? Resourceful, hardworking and honest.
? Flexible and eager to lend a hand wherever needed, even if a specific task may fall outside the core job description.