Receptionist - Harare,Zimbabwe

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Duties to include:
Greet and welcome guests as soon as they arrive at the office
Direct visitors to the appropriate person and office
Answer, screen and forward incoming phone calls
Ensure reception and showroom and meeting areas and bathrooms are tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures) – all of our 5 senses should be happy when they walk into the space
Provide basic and accurate information in-person and via phone/email
Receive, sort and distribute daily email/deliveries (non-stock items)
Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
Order front office supplies from internal procurement officer and keep inventory of stock
Update calendars and schedule meetings for whole team
Arrange travel and accommodations, and prepare vouchers
Arrange all events and training days
Keep updated records of office expenses and costs
Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing, invoicing on Pastel and typing up quotations

Key Skills
Hands-on experience with office equipment (e.g. fax machines and printers)
Professional attitude and appearance
Solid written and verbal communication skills
Ability to be resourceful and proactive when issues arise
Excellent organizational skills
Multitasking and time-management skills, with the ability to prioritize tasks
Customer service attitude