Material Handling and Warehouse Clerk - Harare,Zimbabwe
- Harare, Zimbabwe
|Job Role||Material Handling and Warehouse Clerk|
|Employment Type||Full Time|
|Career Level||Entry Level|
|Years of Experience||3|
|Degree||Supply chain Management/ logistics or equivalent|
Daily Physical Count
Verify declared figures on materials used, and physical stock check for reconciliation purposes.
Undertake investigations on discrepancies to ensure they are resolved timeously
Send to the supervisor for further verification.
Participate in the stocktake end in liaison with the stores department as a way of overseeing the authenticity of the process
Ensure that stock in the system tallies with the physical stock on the ground to ensure that there have not been any thefts
Carries out stock count on daily basis to ensure that no theft can take place as well as to ensure for accuracy.
Generate a variance report detailing all the anomalies that have been found for rectification purposes.
Advises the Materials Handling Manager on the condition of stock on issues like expiry.
Ensures that all activities are carried out in full compliance with the company safety, health and environment.
Generation of Goods Received Notes
Generate Goods Received Notes so as confirm receipt of goods.
Verify if correct quantities where received so as to raise flags if need be.
Check if the signatories are correct for authorisation purposes.
Ensure provision of all necessary documents so as to capture accurate information.
Supervision of Tank Farm
Ensure procedural polices are adhered to when offloading and issuing oil.
Liaise with logistics for timeous delivery of goods thus maintaining good relations with clients.
Monitoring of stock levels in the tanks to avoid overflow.
Execute quality check before offloading so as to ensure suppliers delivered as per expectation.
Request for maintenance of the tank farm so as to avoid unnecessary breakdown that slow down productivity.
Ensure there are no oil spillages so as to avoid losses.
Ensure housekeeping is executed effectively so as to ensure good hygiene standard are maintained.
Liaising with lab
Notify the laboratory staff of the crude oil that needs to be sampled, so as to ensure that all oil received is of expected standard and quality.
Ensure the crude oil is offloaded timeously to ensure targets are met.
Negotiate pricing if oil if not of standard.
Updating Stock Sheet and reconciliation
Perform reconciliation of stock sheets against physical weights to check for discrepancies so as to ensure timeous actioning.
Submit stock sheet to the supervisor for verification.
Capture the oil receipts into the system for record keeping and ease of access.
Verify if oil received tallies with what was requested for so as to raise flags if need be.
Escalate discrepancies to the supervisor for timeous actioning.
Follow all safety regulations and isolation procedures on all tasks undertaken.
Take reasonably practicable measures to ensure that no harm is caused to the environment during the execution of duties through oil spillages and any other form of contamination
Carries out housekeeping on work area before, during and after execution of any task.
Ensure correct use and maintain P.P.E. at all times.
Use and maintain workshop tooling in accordance to working specifications and conditions
Ensure team members maintain all health, safety and environmental rules, policies and procedures and ensure all work is done in a manner which enhances the safety of the work environment.
Comply with and enforce the requirements set out in the Standard Operating Procedures to ensure that all machinery is operating.
Assess risks and actively analyse past incidents and known risks, and ensure direct reports are doing the same and actively pursue methods to reduce incidents and risk potential.
Key Decisions Made
Decides on duty allocations to subordinates
Decides on shift allocations to subordinates
Decides on storage space on material stocks received
Decide on daily physical checks
Receives supervision from the Materials Handling and Warehouse In-Charge through daily feedback and reviewing of daily stock reports
High volumes of trucks delivering crude oil on a daily basis
Daily reconciliations and physical verifications in all plants and stores
Verification of all documents generated upon receipts of materials for example Goods Received Notes and offloading authorisations
Handling more than one task at the same time
The incumbent duties are assessed on a daily and weekly basis
Precision is required on the following areas;
Job requires highest level of accuracy in verification of suppliers’ documentation, checking stock type and receipt of crude oil, the incumbent should provide accurate information for effective decision making
3 - 5 years relevant experience
Concern for Order and Quality
Planning and Organising
Speed of Action
Attention to Detail
Team Work and Cooperation
Knowledge Acquisition and Transfer
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