Financial Assistant - South Africa
- Harare, Zimbabwe
|Job Location||South Africa|
|Job Role||Financial Assistant|
|Employment Type||Full Time|
|Career Level||Entry Level|
|Years of Experience||2|
|Residence Location||South Africa|
|Nationality||South African Resident or Permit Holder|
Assistant to COO in all general account matters and reports as required by COO
Setting up of debtor accounts with terms and conditions, checking credit scores and references
Dealing with customer queries and resolving them
Ensuring customers pay on time and following up on any overdue payments
Review debt recovery procedures, stop supply of goods and service to customer with overdue amount, following up on arrears and making sure the money comes in
Allocating payments from bank statement, capturing daily payments into the cash book for chain stores & other clients, allocating customer payments according to their respective remittance advice Reconciling customer accounts, processing credits, discounts and rebates
Assisting with all EDI queries
Sending out statements and invoices to customers
Processing customers’ orders accurately and on time, raise pro-forma invoices / quotations for new & existing clients
Tracking orders, escalating delivery issues and liaising with clients and associates, making sure process is completed
Monitoring backorders with stock receipts
Analyzing stocks and monitoring movement, checking system stock with physical stocks
Creating new stock codes and barcodes on Pastel system, maintaining all stock codes
Liaising with all retailers regarding product codes and barcodes for all core and promotional items
Inventory adjustments journals on Pastel system
Capture all supplier invoices, maintenance and processing of payments
Ordering Stationery and consumables
Book flights, accommodation & car rental for all staff members
Applying all applicable company policies, processes and business rules
Identifying and executing possible process improvements
Ensure all filing, capturing and general information and records are kept up-to-date
Checking and capturing all Area Managers monthly expense claims
Checking monthly sales for any commissions due to Area Managers and capturing into Pastel
Checking weekly retailers’ sales reports
Calculation of beauty consultant’s commissions
Checking retailer and online stores goods received notes (GRV) against tax invoices
Monitoring online product listing
Completing and sending out sales and stock on hand reports to sales staff
Transferring online payment funds from Payfast to Luxury Cosmetics bank account
Monthly Pastel system back up and roll over to new month
Assist warehouse when required
Detailed and organized approach.
Professional telephone manner.
Ability to use e-mail communication.
Proficient in MS Office and Excel.
Self-motivated, proactive and innovative style.
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