Assistant to the Commercial Manager (Tobacco) Female Only - Harare,Zimbabwe
- Harare, Zimbabwe
|Company Type||Tobacco / Agriculture|
|Job Role||Assistant to the Commercial Manager (Tobacco) Female Only|
|Joining Date||Flexible / August 2020|
|Employment Type||Full Time|
|Monthly Salary||$ Negotiable|
|Career Level||Middle Management|
|Years of Experience||2|
|Degree||Degree / Diploma in business, admin, agriculture would be a distinct advantage|
Grower Cash Flows
assisting on cash flows for the new season in excel
entering in all cashflow information into relevant spreadsheets
monitoring of all growers cashflows, not to go over budget, and not use chems etc not legal.
compiling/printing grower contracts in accordance to their cashflows
Signing off the contracts with the growers
Monthly Grower PMTS
compile a spread sheet with all monthly cash payments for the growers, which is submitted to accounts on 15th of every month, in accordance to their cashflows
capex/profit payments also need to be done, through spreadsheets, requisitions, and then through to accounts payment done on behalf of the growers is also done
all of these are recorded in relevant spreadsheets that are set up, budgets and actuals
requesting/calling on necessary funds for monthly payments from accounts
signing off on all requisitions for inputs/capex/packaging/fuel etc that the growers need and sending the signed off copies to relevant suppliers and growers, as well as all collection notes for goods/fuel being collected Fuel -
all commercial fuel is signed off on, and monitored according to each cash flow
it is entered a spreadsheet, and then this is compiled between 2 contract suppliers, who in turn send through invoices, which are reconciled etc. on spread sheets which are then sent through to accounts.
Daily - on a daily basis the growers’ budgets and actuals are updated accordingly, as well as their loan and sales spread sheets.
recording, signing off on packaging and keeping record, which at month end is sent through to accounts reconciling with warehouse dispatch notes
open bravo check to make sure all daily sales are in the system correctly
entering all daily sales into our own department spread sheet for monitoring of all recoveries/profits for each grower
sending copy of sales sheet to growers daily
receiving all suppliers monthly invoices and allocating them according to each grower’s loan account on our various spreadsheets, with the relevant requisitions
reconciling accounts, signing off on invoices which are then given to accounts
submitting and checking on all grower’s hail submissions/claims etc, spreadsheets
Submission, monitoring, changing of stop orders with TIMB/spreadsheets correspondence
seed selling, monitoring stocks sales/spreadsheets
updating and compiling all grower details, personal, banking etc
Basic daily correspondence with suppliers, growers/general housekeeping/filing etc.
The successful Candidate needs to be personable, patient, friendly and able to assist in a professional and curious manner at all times.
Strong understanding of Tobacco production is a distinct advantage
Time management and organisation skills
Team managing skills
A strong ability to work with numbers
Marketing ability knowledge of agriculture analytical skills strong written and verbal communications abilities
Excellent Microsoft Office skills
Understanding and experience with Tobacco would be preferred
2 years experience in sales / marketing / administration / business development in the same / similar position
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