Company Secretary / PA - Harare,Zimbabwe
- Harare, Zimbabwe
|Company Type||Multi Business Sector|
|Job Role||Company Secretary / PA|
|Employment Type||Full Time|
|Monthly Salary||$ Negotiable|
|Career Level||Senior Management|
|Years of Experience||5|
|Degree||Pitman Qualification / Degree in a communications, technology or business subject will be advantageous|
Company secretaries provide administrative support and guidance to company directors. Company secretaries provide guidance to company directors about how their organisations should be directed, managed or controlled.
This is also known as corporate governance and it includes ensuring that the company complies with legal and regulatory requirements. Typical responsibilities of the job include:
Convening and servicing annual general meetings (AGMs)/meetings (producing agendas, taking minutes, conveying decisions, handling meeting correspondence and so on)
providing legal, financial and/or strategic advice during and outside of meetings
training directors and members of the senior leadership team on corporate governance matters
keeping up to date with any regulatory or statutory changes and policies that might affect the organisation
ensuring that policies are up to date and are approved
providing support to the board or other committees on specific projects
in public companies, acting as a point of contact and building good relationships with shareholders
implementing processes or systems to help ensure good management of the organisation or compliance with legislation
managing office space and facilities
identifying and monitoring risks to business performance
administering pension schemes and share issues
dealing with company/staff insurance policies
managing contractual arrangements with suppliers/customers
financial and HR administration.
PA - The role of a PA is to free an executive’s time from organising and administrative tasks so that they can spend maximum time on strategic tasks. Responsibilities typically include:
acting as a first point of contact: dealing with correspondence and phone calls
managing diaries and organising meetings and appointments, often controlling access to the manager/executive
booking and arranging travel, transport and accommodation
organising events and conferences
reminding the manager/executive of important tasks and deadlines
typing, compiling and preparing reports, presentations and correspondence
managing databases and filing systems
implementing and maintaining procedures/administrative systems
liaising with staff, suppliers and clients
collating and filing expenses
miscellaneous tasks to support their manager, which will vary according to the sector and to the manager’s remit, eg completing some corporate governance reporting (to ensure that the business is being run properly and complying with legislation and regulations) or conducting research.
Key skills for company secretaries
Strong administrative skills and an aptitude for using IT software
Meticulous attention to detail
Excellent organisation and time management
The ability to take the initiative
A flexible and practical approach to work
Discretion and diplomacy.
Key skills for PA
Discretion and trustworthiness: you will often be party of confidential information
Flexibility and adaptability
Good oral and written communication skills
Organisational skills and the ability to multitask
The ability to be proactive and take the initiative
Tact and diplomacy
A knowledge of standard Microsoft packages and the ability to learn company-specific software if required.
Pitman Qualifications are a distinct advantage
5 Years experience in the same / similar position
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