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Head of Projects / Business Architect / Operational Excellence Assurance Executive - Cape Town, South Africa

  • Harare, Zimbabwe

Job Details

Job ID: #10800
Job Location Cape Town, South Africa
Company Type Pharmaceutical
Job Role Head of Projects / Business Architect / Operational Excellence Assurance Executive
Joining Date ASAP
Employment Type Full Time
Monthly Salary Negotiable

Preferred Candidate

Career Level Senior Management
Years of Experience 10
Residence Location Cape Town, South Africa
Gender Not Specified
Nationality S.A Citizen or Work Permit Required
Degree Relevant Degree or Dipolma

Job Description

  • Job Status: Job Offer Made

Our Client, A Pharmaceutical Company is looking for a Qualified and Experienced Head of Projects / Business Architect / Operational Excellence Assurance Executive to Join their Cape Town Team.
The Ideal H.O.P will ensure the project portfolio is successfully scoped, coordinated and executed.

The Key Performance Areas for this position include:
Core Technical:
Fully accountable for 3 core pillars:
Company wide Project Management.
Company wide Business architecture.
Operational Excellence and Visual Performance Management.

Primary Responsibilities:

Managing the Project Management Office and provide support to individual project managers.
Identification, scoping and execution of the business architecture for company-wide operational systems Establish and Manage the operational excellence function.
Establish, prioritise and manage the continuous improvement program. Establish and manage a visual business performance management system (VPM) for industrial operations Custodian of the change management process for all major projects and business systems.
Custodian of the Project Management methodology and standards.
Ensuring resource allocation is driven by the relative project priorities.
Provide strategic support to ensure inter-departmental synergies and behaviour within a comprehensive programme management governance framework.
Implementing and managing changes and interventions to ensure project goals are achieved.
Provide input, training and guidance in the establishment of Pre-Project proposals.
Budget for Pre-Project Work for Large Projects or Programmes.
Evaluate and alert on operational risk across Biovac site and advise on mitigation interventions (timeframes and responsibilities).
Present progress of tactical versus strategic plan including operational risk to Management and Executive on a weekly and monthly basis.
Review planning to provide executive with assurance on achievement of tactical plan.

People Management (Inter and intra departmental):
Align departmental focus areas and outputs to the business’s objectives.
Conduct business, cross functional and departmental planning and execute activities within own scope of accountability.
Negotiating with operational heads for required resources once a project has been approved.
Procure contingency resource(s) as and when required for large infrastructure or specific technical projects.
Adequate capacity planning and performance delivery in line with strategic, tactical and operational plans.
Role profiling, goal setting and performance management of Project managers and staff within the department.
Develop and implement a knowledge management infrastructure within the department to ensure Intellectual Property is effectively maintained.
Growth, succession & retention of departmental talent.
Accountability for own and team’s personal and professional learning & development to ensure technical and leadership bench strength within the department.
Identify key opportunities and deliverables as required by departments for cross functional synergies/ project work.
Identify bottlenecks across departments to solve capacity/ quality concerns.
Upon demand, technically advise and support staff members representing the PMO on project management standards and methodology including documentation and records.
Provide technical support and guidance to other departments on managing smaller projects Identify key people on site as targets for retention.
Business Management:

Shared accountability for achieving the site’s operational and tactical plans and mitigation of any risk to the site operation including workflow, ethics, quality, finances, regulatory compliance and other material company requirements.
Identify and continuously present key opportunities and synergies that will improve and/ or expand the operation within own and/ or other departments.
Lead or participate in departmental and/ or site wide projects.
Monitoring & reporting on key operations, critical numbers and key performance indicators that impacts the business’s short, medium and long term objectives.
Participate with the site management team in proactively mitigating risks and find solutions where possible.
Lead organizations transition into commercial operations and mind-set as well as instituting this across site with regards to managing efficiencies, reducing wastage and contributing to overall profitability.
Responsible to develop and maintain a 3-year rolling plan to effectively operationalise the company strategy as defined by Biovac’s board and executive team.

Quality Management:

Building own, team and site’s GMP Knowledge and Compliance.
Participate in building quality objectives and provide ongoing metrics that directly support the achievement of such objectives.
Participate in building a sustainable Quality Culture on site and proactive mitigate risks that may negatively impact quality or escalate these appropriately.
Establish and maintain a state of control related to quality management within the depa

Key Skills
Ability to apply technical/scientific knowledge of pharmaceutical processes and systems for project scoping and execution.
Ability to work under pressure to achieve key project deadlines.
Attention to detail.
KPI Development Resource & Capacity Planning & Management.
South African Labour Legislation.
Coaching & Mentoring of peers & staffv.
Processes Development and Review
Intermediate proficiency in Microsoft Word, Excel, Power point and Project.
Metric & KPI development
Technical Report Writing
Operational Costing & Budgeting
Statistical Literacy
cGMP vaccine manufacturing- quality and regulatory compliance knowledge, i.e. SAHPRA and WHO
Total Quality Management & Quality Management Systems
Data development, trending & reporting

  • Job Role: Head of Projects / Business Architect / Operational Excellence Assurance Executive
  • Industry: Business / Strategic Management
  • Salary: Negotiable

Required Skills

10 Years of Experience
Demonstrated outcomes based operational experience (At least 10 years’) in vaccine / biotech /pharmaceutical industry or equivalent.
In depth experience of pharmaceutical business and operational systems.
Full understanding of the interconnectivity of all operational and quality functions within a sterile manufacturing facility.
At least 5 years’ experience at senior management level.
Working knowledge of Pharmaceutical Manufacturing related legislation
Experience in quality and regulatory compliance within a cGMP facility.
Experience in business and operational planning.
Knowledge and proven implementation of change management principles.
Participation in developing a departmental budget and monitoring expenditures for multiple projects & funding sources.
KEY QUALIFICATIONS: University Graduate in appropriate technical area, Chemistry, Biochemistry, Engineering, Pharmacy, Computer Science, etc.

Additional Requirements

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